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Data Governance Project FAMIS 2012

Data Governance Project FAMIS 2012. Information Services School District of Clay County. What is Data Governance?. Data governance is a set of processes that ensures that important data assets are formally managed throughout an organization. Why have a Data Governance Plan?.

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Data Governance Project FAMIS 2012

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  1. Data Governance ProjectFAMIS 2012 Information Services School District of Clay County

  2. What is Data Governance? Data governance is a set of processes that ensures that important data assets are formally managed throughout an organization.

  3. Why have a Data Governance Plan? • Ownership of key data elements is often unclear. • The responsibilities of data owners are not well understood. • Data is often stored in multiple locations with no identified single source for the “correct data”. • Data quality is questionable. • Data availability to the right people is sometimes difficult. • Data is released to the public that is in error.

  4. Benefits • Agreement • Empowerment • Accountability

  5. How we’re implementing a Data Governance Plan? Scope (Deliverables) • Phased Approach (Student Information System, HR/Finance, Other Systems) • Timeline • Roles & Responsibilities Budget (Total Cost) • Actual • In-kind

  6. Defining Project Scope

  7. 1st DecisionPhased Approach This year as the School District of Clay County converted to the Focus Student Information System, the School District of Clay County had an excellent opportunity to implement a data governance plan. Other systems such as HR/Finance may be going through upgrades or new implementations in the future.

  8. Defining Data Elements Ownership

  9. For Example

  10. Roles and Responsibilities In the Data Governance Plan, there are several different roles that work together to make sure that data is handled appropriately and with accuracy.

  11. Director, Information Services The Director of Information Services position is responsible for ensuring that information technology is properly planned for, implemented and effectively maintained to support and enhance business operations and student achievement.

  12. Data Quality Manager This position is responsible for establishing, improving, monitoring, and training on the data management and data quality processes and programs for the organization.

  13. Database Specialist This position is responsible for the design and support of an organization’s information assets.

  14. Business/Systems Analyst This job may reside either in the program area or the technical area. This position has a good working knowledge of how the business and program processes of the organization work from end to end.

  15. Data Owner The data owner is a member of executive management who ensures the accuracy and integrity for the data elements/categories in his/her area of responsibility.

  16. Data Steward The Data Steward is appointed by the Data Owner to maintain the data assigned by the governance plan.

  17. How it looks now

  18. Sustainable Commitment Total Cost of Ownership

  19. Results • Meeting with district departments to train them on the data governance plan and helping them understand the data they own. • Empowering district departments to build in Focus how they will present and enter their data. • Making sure that data entry operators and users are accountable for the security and handling of the district’s data.

  20. Philosophy • AUP • DL • CBT • Roster Verification • Phase II Tab Building • Phase III Elementary Scheduling

  21. Focus Training/Development In order to prepare for the transition to the full implementation of Focus, Phase II included collaboration between Information Services, District Departments and Schools. As certain processes and tabs were built in Focus, the following process was used in order to make sure Focus is the best it can be for the district.

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