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“Before We Bid This Out…Did You Check The New Jersey State Cooperative Contracts?”

“Before We Bid This Out…Did You Check The New Jersey State Cooperative Contracts?”. New Jersey State Cooperative Contracts. Save Time. Save Money. Ensure Compliance. Value of Cooperative Purchasing for Municipalities and Schools. Increase staff effectiveness

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“Before We Bid This Out…Did You Check The New Jersey State Cooperative Contracts?”

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  1. “Before We Bid This Out…Did You Check The New Jersey State Cooperative Contracts?”

  2. New Jersey State Cooperative Contracts Save Time. Save Money. Ensure Compliance.

  3. Value of Cooperative Purchasing for Municipalities and Schools • Increase staff effectiveness • Reduce duplication of bidding and contract processing • Leverage established national volume pricing of contracted products • Ease and benefits of purchasing off of national contracts procured, awarded and hosted by a national municipal contracting agency • Avoid that low bid • Great alternative contract option to save time, money and ensure quality products

  4. Jignasa Desai-McCleary Director Division of Purchase and Property Bob Beauregard Assistant Director, Cooperative Purchasing Division of Purchase & Property (DPP) Brian Gallagher 609.984.9703 Brian.Gallagher@treas.state.nj.us Daniel Delaney 609.984.7917 Daniel.Delaney@treas.state.nj.us Ann Marie Spagnola 609.943.5422 AnnMarie.Spagnola@treas.state.nj.us Wilma Wilt 609.984.6228 Wilma.Wilt@treas.state.nj.us

  5. Facts About the Procurement Bureau • A Division of Treasury • Mission: To provide strategic purchasing expertise on procurements for State Departments/Agencies that spend over $36,000 per year on any given service or product • Purchases under $36,000 per year are typically bid out by Agencies • 41 Procurement Specialists • Manages 700 Term Contracts • Manages 2200 Supplier Contracts

  6. New Jersey Cooperative Purchasing “The Governor, Lieutenant Governor and Treasurer have all asked us to take on more of a leadership role with New Jersey’s municipalities…more informative instruction and opening more of our contracts for their use.” Jignasa Desai-McCleary Director Division of Purchase and Property

  7. New Jersey Cooperative Purchasing Outreach Team The New Jersey Cooperative Purchasing Outreach Team aids governmental entities in obtaining the most advantageous access to products and services through competitive, simple, transparent, customer-friendly processes to benefit the New Jersey Taxpayer. The Team offers information and access to potential taxpayer savings, time saving solutions, and an enhanced purchasing compliance opportunity.

  8. What are Cooperative Contracts? • Allow local and county agencies to purchase products and services without going out to bid • State of NJ issued RFP and awarded contracts • Nationally recognized cooperative purchasing organizations (e.g. WSCA/NASPO, US Communities, NJPA, NIPA, etc.)-does not give access to all contracts • GSA Schedules • All awarded as State contracts

  9. GSA Schedules State is authorized to purchase off of a GSA Schedule by N.J.S.A. 52:34-6.1 The Division of Purchase and Property (DPP) first takes specific action to award a specific State contract with the GSA, forming the basis for the pricing terms of the contract

  10. National Purchasing Cooperatives National Joint Powers Alliance (NJPA) National Intergovernmental Purchasing Alliance (NIPA) Western States Contracting Alliance (WSCA, member of NASPO) The Cooperative Purchasing Network (TCPN) US Communities Group Purchasing Organization (GPO) (unavailable to use) Be Sure To Consult Division of Local Government Services Bulletin (DLGS) LFN 2012-10

  11. Understanding State Contracts • Contracts can be found at: http://www.state.nj.us/treasury/purchase/ • The State issues set length of time term contracts. • Term contracts are 4 digits and start with: • T = term contract • G = GSA schedule that has been promulgated • M = contract promulgated from a nationally recognized cooperative purchasing organization • S = supplemental contract to an already awarded term contract • Only certain contracts are cooperative. • Under each term contract, there are 5 digit supplier contract numbers

  12. Who may use State Cooperative Purchasing Contracts? • MUNICIPALITIES • COUNTIES • SCHOOL DISTRICTS (including Charter Schools) • QUASI-STATE AGENCIES • VOLUNTEER FIRE DEPARTMENTS • VOLUNTEER FIRST AID OR RESCUE SQUADS • COUNTY AND STATE COLLEGES • INDEPENDENT AUTHORITIES • INDEPENDENT INSTITUTIONS OF HIGHER EDUCATION

  13. Product SavingsOffice Supplies Auto Parts

  14. Why Should You Review The State Cooperative Purchasing Contracts? • Buying Power • Volume driven and economy of scale saves taxpayer money! • Convenience • Issue a PO, save staff time and expense! • Vendor Management and Compliance • State available to assist in resolving issues! • Communications Updates • Helpful news and contract update information! • Qualified Vendors and Product Flexibility • Broad selection of goods and services from approved vendors!

  15. New Jersey State Cooperative Contracts Save Time. Save Money. Ensure Compliance.

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