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Class 14: Information Governance

Class 14: Information Governance. Jason R. Baron UMD Seminar on Ediscovery LBSC 708X/INFM 708X May 3, 2012. Info Gov. From Gartner:

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Class 14: Information Governance

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  1. Class 14: Information Governance Jason R. Baron UMD Seminar on Ediscovery LBSC 708X/INFM 708X May 3, 2012

  2. Info Gov • From Gartner: • Information governance is the specification of decision rights and an accountability framework to encourage desirable behavior in the valuation, creation, storage, use, archival and deletion of information. It includes the processes, roles, standards and metrics that ensure the effective and efficient use of information in enabling an organization to achieve its goals. •  It is derived from the definition of IT governance which ‘may be defined as the processes that ensure effective and efficient use of IT in enabling an organization to achieve its goals’. 

  3. GARP & Maturity Model • Accountability (Business) • Transparency (Business/IT/RIM/Legal) • Integrity (Business/IT/RIM/Legal) • Protection (IT) • Compliance (Legal) • Availability (IT/RIM) • Retention (RIM) • Disposition (RIM)

  4. Benefits of Info Gov • Risk Reduction • Reducing Legal Risk • Enabling compliance • Protecting sensitive information • Cost Reduction • Increasing IT efficiency • Ensuring routine data disposal • Reducing data volume and IT cost • From CGOC Info Gov Benchmark Report

  5. From CGOC Survey of Execs • 75% cited inability to defensibly dispose of data; 98% said it’s a desired benefit • 70% used liaisons and ‘people glue’ to link discovery and regulatory obligations to IM practices • 85% records schedules covered ESI • 77% retention schedules not actionable in current form or could be applied only to paper • 75% of schedules included only regulatory recordkeeping requirements or long range business info • 34% incorporated additional privacy and data protections • 66% did not describe legal holds by the records associated with them • 50% of IT departments never used the retention schedule when disposing of data • 100% of IT respondents said they imposed quotas on data accumulation • 25% said status quo ownership model works well; 17% right people at table • 57% have a governance committee

  6. CGOC Survey con’t • Rigorous discovery • Legal must have reliable process • Holds transparency necessary for all • Must be easly auditable • Favor enforcement over documentation • Value-based retention • Modernize schedules for disparate souces • Capture business value • Ensure IT can supply schedule in systematic manner • Consider your consumers • Defensible Disposal • Galvanize CIO support with cost reduction benefits • Reduce systemic risk • Lower data volume drives down discovery and IT costs • Choose for the enterprise over your department

  7. President Obama’s Memo on Managing Govt Records • The Path From Here • Archivists’ response: a new directive • Report to the President

  8. Finding the Hidden ROI in Information Assets • The Castle, Prague • Actuarial value vs option value of ESI • Repurposing • Interdisciplinary teams

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