CES & SNRAS-AFES Business Office

1. CES & SNRAS-AFES Business Office Introduction & Overview of Staff, Services, & Website

2. CES & SNRAS-AFES Business Office Staff Introductions

3. Michelle Pope • Work with Director and Dean on strategic issues including financial accountability, human resources planning, and policy development • Manage the Business Office operations • Administrative Issues and Problem Resolution • Oversee Budget Process and Reviews • Responsible for Lease Negotiation Process and Facility Issues Executive Officer Has worked for the University of Alaska since 2003, previously as the Director of the Payroll and Benefit Accounting Department for the UA system offices. Became the Executive Officer in January 2013. Has a bachelor of science degree in business administration from Mercer University and an MBA from UAF. 907-474-7935 mlpope@alaska.edu

4. Christi Eickholt • Develop, direct and manage the money given to CES from the state which also involves preparing monthly management reports to UAF’s Finance and Accounting Office (FAO) • Develop, direct and manage annual Federal Formula appropriation budgets. • Create and manage both set-up and maintenance of restricted grants, contracts, and respective match accounts. Assure that projections are accurate and each grant is expended as appropriate, while adhering to the policies and regulations of the university and funding agencies. So if you need projection on your state or restricted funds, please contact me. • Provide financial guidance on all federal and state fiscal policies and an accurate cost analysis. Provide monthly reports for State funds and Restricted Funds to signature authorities/PI’s to have them verify the accuracy of the charges and view balances. • Develop, direct and prepare financial reports for external constituents, executive officer, dean/director of CES and UAF Financial Services. Summarize financial information in a meaningful format to be used in projecting and long term planning. CES Fiscal Officer Recently joined the University in November 2012. Prior to that Christi worked in both payroll and grant accounting for over 10 years.  She enjoys being in the great outdoors camping, fishing, hiking with her four boys and husband. 907-474-6353 cfeickholt@alaska.edu

5. Jennifer Peterman • Develop, direct and manage the money given to SNRAS/AFES from the state which also involves preparing monthly management reports to UAF’s Finance and Accounting Office (FAO) • Develop, direct and manage annual Federal Formula appropriation budgets and prepare federal reports for the Hatch, Hatch Multistate, and McIntire-Stennis which also includes management of the match requirements for each of the Formula Funded projects. • Create and manage both set-up and maintenance of restricted grants, contracts, and respective match accounts. Assure that projections are accurate and each grant is expended as appropriate, while adhering to the policies and regulations of the university and funding agencies. So if you need projection on your state or restricted funds, please contact me. • Provide financial guidance on all federal and state fiscal policies and an accurate cost analysis. Provide monthly reports for State funds and Restricted Funds to signature authorities/PI’s to have them verify the accuracy of the charges and view balances. • Develop, direct and prepare financial reports for external constituents, executive officer, dean/director of SNRAS/AFES and UAF Financial Services. Summarize financial information in a meaningful format to be used in projecting and long term planning. SNRAS-AFES Fiscal Officer Has worked at UAF for almost 14 years with all experience in research departments (SFOS, IAB and IARC). Born and raised in Fairbanks, Jen is married with 2 teenage boys; their favorite past time is watching Nanook hockey to make the winter months go by fast. 907-474-7305 jlpeterman@alaska.edu

6. Sabrina Lincoln • Payroll - Oversee, correct, verify and process all payroll/timesheets (WebTime Entry) • HR Advising – Provide advice to SNRAS/AFES employees as needed in the areas of compensation, employment/recruitment, performance appraisals, benefits, labor relations and employee relations • Personnel - Coordinate with SNRAS fiscal officer and appropriate SNRAS supervisors to gather necessary information, such as, funding of positions. Create personnel related paperwork, including job forms, flat fee memos, staff contract letters, as well as disseminating any necessary communication to SNRAS/AFES employees • Recruitment - Coordinate and facilitate all recruitments, provide search committee guidance • Key issue • Backup to Human Resource Technician for CES, current contact for all CES & SNRAS-AFES while CES HR Tech is on leave HR Technician, SNRAS-AFES Born and raised in Fairbanks, has worked at UAF in the human resources field with an emphasis on recruitment/UAK jobs since 2006 and joined the Business Office in September 2012. 907-474-6352 sabrina.lincoln@alaska.edu

7. DawnielDupee • Responsible for travel authorization and travel expense report processing • Ticket and registration purchasing • Travel advances and reimbursements • Contact for TA numbers, EasyBiz access • Go to person for travel regulations, procedures and policy questions • Instrumental in implementation of TEM Travel Technician/Coordinator Has worked for this department for 3 years (1 year with CANHR prior to that) and has worked in the travel industry for 15 years. 907-474-2734 dadupee@alaska.edu

8. TRAVEL • UAF has implemented new travel regulations effective May 1st. The TA is the approving document for estimated expense, destination and dates and the TER is now the approving document for actual expenses destination and dates. • Other changes include per diem rates, lodging over the 1.5 allowable and more! Please see 5/30/13 memo for more details as well as the new CES & SNRAS-AFES Business Office Travel Procedures. • New policy for CES Faculty and Staff Travel • TERs & travel receipts can now be scanned. Please use • CES-SNRAS_Travel@alaska.edu to scan all TERs & travel receipts. • TEM: In the upcoming weeks and months we will phase all CES and SNRAS-AFES travelers, delegates (admin support) and approvers to the new Travel Expense Management system. This system will process TAs and TERs electronically; help travelers track status of TAs and reimbursements, give specific reporting data and speed up reimbursement processes. • New Travelers • Travel Card • Approval required before purchasing any travel (registrations, tickets, etc) • Call if have questions

9. Martin Gibson • Process Procurement for CES & SNRAS-AFES utilizing: • Banner entry, invoice receiving for goods and services over $5,000.00 including Reimburseable Service Agreements and Honoraria • Subawards and Subcontracts • Procard ordering and reconciliation for purchases up to $5,000 per vendor, per day • Blanket Purchase Orders • Limited Purchase Orders • Process Direct Pay reimbursements to employees and non-employees • Process and monitor Utility Encumbrances for CES District Offices, Fairbanks & MatanuskaExperiment Farms Purchasing Technician Has worked with UAF-CES/SNRAS Fiscal Office for 23+ years 907-474-6351 mpgibson@alaska.edu

10. Debbie Gonzalez • First contact for workshops, conferences, & trainings where fees are charged. Assist faculty & staff with budget development, revenue & expense processing, required paperwork, online (uStore) registration set-up, & event follow up. • Manage deposits & unit cash handling/credit card processing; administer uStore; prepare journal vouchers; manage campus phones, & ProCard/Banner/DSD access. • Assist with Representational Allowance processing & follow up. Representational Allowances are University funds used to provide refreshments, meals, snacks, beverages, catering, decorations or entertainment in support of an event or occasion as well as tokens of appreciation & volunteer recognition items. • Unit ProCard administration: work with employees to obtain ProCards & monitor ProCard purchases/reconciliation for compliance. • Assist fiscal officers with providing information on budgets, accounts & balances. • Act as backup & provides support for travel technician, purchasing technician, & fiscal officers. NOTE: All ProCard forms & Banner/DSD access should be submitted to through Business Office for review and processing. Please do not send forms directly to UAF Purchasing or Finance. Fiscal Technician Has worked with Business Office since 2008 and prior to that at the UA Press from 1986 to 2000. A lifelong Alaskan Deb enjoys gardening, cooking with her husband and spending time with family, friends and pets. 907-474-7269 djgonzalez@alaska.edu

11. CES & SNRAS-AFES Business Office Web sitehttp://www.uaf.edu/ces-snras-busoffice/