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Polish Road to EAD or

Polish Road to EAD or. 2004.08.25. Vienna Story told by: Hubert Wajs Ph. D. hubert.w@wp.pl. Structure. Thanks The Problem : Retro spective conversion of finding aids Project: What?, Who?, How? Presentation. Finding Aids. XML. Retroconversion. History.

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Polish Road to EAD or

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  1. Polish Road to EADor 2004.08.25. Vienna Story told by: Hubert Wajs Ph. D. hubert.w@wp.pl

  2. Structure • Thanks • The Problem: • Retrospective conversion of finding aids • Project: • What?, Who?, How? • Presentation

  3. Finding Aids XML Retroconversion

  4. History • Metadata – new term for archivists • Meetings, Seminaries etc. • Polish Archivists seminary on metadata (22 05 2001) • EAD - MAGIC WORD OR TERROR by prof. PETER HORSMAN; Amsterdam, Archiefschool (11 05 2002) • [4 days in June 2002 in ArchiefschoolAmsterdam (HWs)] • Web page (end 2002) • „DELOS” x 2 (spring 2003) • Polish seminary on EAD (23.01.2003 and 07.03.2003) • International seminary on EAD (24-25.04.2003) • Publication of papers along with RLG Best Practice Guidelines for EAD (fall 2003) • [E-mailing prof. Daniel Pitti (HWs 2002-2004)]

  5. Introduction of ISAD(G) • ISAD(G) • Translation, version I (1995) • Translation, version II (2004) • www.archiwa.gov.pl/agad/ • RLGBest Practice Guidelines for EAD

  6. Crown Chancery Public Register – Metrica Regni • The most important records of kings’ administration – kings’ chancellery – form the middle of the 15th till the end of the 18th century • 790 chancellery books with records of permanent legal value. From the first half of the 16th century 30 thousands records in 90 books.

  7. Project • Phases: • Database (for archival inventories: files and items) • Introductions in electronic formats • Combining *.dbf + *.doc. into *.xml • People: • Students from Warsaw and Kraków (input) • Cooperation with „labour offices” (input) • Archivists (control)

  8. Project • Further: • Collaboration with Jagiellonian University in Cracow • Abstracts of records from the 17th century books in Polish • Sumariusz Metryki Koronnej. Seria Nowa • Two parts around 750 records (abstracts). • 16th century data (input) • Matricularum Regni Poloniae Summaria(1907-1999) • In all six parts edited so far are more than 41 thousands records (abstracts) in Latin. • What about the images?

  9. Technology • What one could find on LOC:http://www.loc.gov/ead/ead.html • EAD DTD (version 2002) • EAD Tag Library (version 2002) • Examples(version 2002) • XSL (for the 1st version, 1998) • Michael J. Fox, ”The EAD Cookbook” (for the 1st version)

  10. Technology • My Tool – „Pajączek” – „little spider” • Polish HTML editor

  11. THE ROAD - cobblestones • From database (ISAD) export do XML <c01> • Corrections and adjustment to EAD structure • structure of the fonds (an example): • <c> or <c01 level = "series"> • <c02 level = "file"> • <c03 level = "item"> • General descriptive information in electronic format from introduction to <archdes> • (what to do if they are missing?) • Validation and corrections (in loop) • xmlvalid by Elcel Technology Ltd (Free ware) • Adding *.xsl  www

  12. HOW? EAD(in XML) INVENTORY INTRODUCTION(*.TXT; *. DOC) <archdes> DESCRIPTION OF EACH ITEM (*.DBF) <c>

  13. Are we (in Poland) ready for EAD ? • Intellectually: • In general • In particular • ”Human factor” • Technically: • Software

  14. Polish web site with EADpresentation http://www.archiwa.gov.pl/agad/pomoce/MKInw.xml

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