Charter School Closures: CALPADS Requirements

1. Charter School Closures:CALPADS Requirements • Presented by: Gary Quiring, CSIS Implementation Specialist • Fiscal Crisis & Management Assistance Team 1

2. Agenda Closure Resources Best Practices Inactivation 2

3. Who’s Supposed To Be Here Charter school staff assigned to CALPADS maintenance Authorizing LEA Staff assigned to CALPADS maintenance 3

4. Closure Closure 4

5. Education Code - Charter School Closure Ed Code Subchapter 19. Charter Schools, Article 1.2. Closure Procedures, 11962 – Article 1.2. Closure Procedures: (a) Designation of a responsible entity to conduct closure-related activities. (b) (Not included, as it does not apply.) (c) Provision of a list of pupils in each grade level and the classes they have completed, together with information on the pupils’ districts of residence, to the responsible entity designated in subdivision (a). (d) Transfer and maintenance of all pupil records, all state assessment results, and any special education records to the custody of the responsible entity designated in subdivision (a), except for records and/or assessment results that the charter may require to be transferred to a different entity. 5

6. School Closure Date Determines Required Reporting Fall 1 Census Day* March 1st Last day of school Fall 1 Fall 2 End of Year 1-4 Spring *Fall 1 Census Day is the first Wednesday in October 6

7. Charter School Closure Reporting Exit all students. Exit date must be on or before official closure date. Any enrollments with a start date after the official closure date must be deleted. Closure Prior to March 1st: Complete current year submissions of Fall 1, Fall 2, & EOY 1-4 Closure after March 1st: Complete current year submissions of Fall 1, Fall 2, Spring 1, & EOY 1-4 • Charters serving grades 7-12: Complete Fall 1 during next school year to report graduates and dropouts 7

8. Charter School Closure Reporting Anomalies that impact other LEAs’ Fall 1 certification must be corrected Charter CALPADS data should be transferred to the Authorizing Agency (recommended) 8

9. Education Code - Authorizing Agency Ed Code 47604.32 Each chartering authority, in addition to any other duties imposed by this part, shall do all of the following with respect to each charter school under its authority: (a) Identify at least one staff member as a contact person for the charter school. (b) Visit each charter school at least annually. (c) Ensure that each charter school under its authority complies with all reports required of charter schools by law. (d) Monitor the fiscal condition of each charter school under its authority. 9

10. Authorizing Agency ResponsibilitiesIf Charter Fails To Report Closure 10

11. State Contingency Action If Neither Charteror Authorizing LEA Reports Closure * This may affect the authorizing agency’s counts in DataQuest by increasing the number of dropouts or decreasing the number of graduates ** Applies to charters with 7-12 grade students 11

12. Inactivation Inactivation 12

13. Charter School Change to Inactive Status Exit all students Request that the charter be added to the excluded schools list* Grade 7-12 charters must complete Fall 1 next school year Anomalies That impact other LEAs’ Fall 1 certification * Either the charter or authorizing LEA may submit the request 13

14. Best Practices 14

15. Key Points When a charter closes or becomes inactive, it must be reported in CALPADS. Charters failing to meet state and federal reporting requirements may experience consequences, including funding cuts or revocation/non-renewal of the school’s charter. Authorizing LEAs must ensure that their charters meet state reporting requirements. Failing to do so could have negative consequences for the authorizing LEA. 15

16. Resources Resources 16

17. Resources 17

18. Training CALPADS Self-Paced Training CALPADS Training Registration • http://csis.fcmat.org/Pages/Self-Paced-Training.aspx • http://csis.fcmat.org/Pages/Trainings.aspx 18

19. Resources: Support 19

20. Questions? 20