Emergency Management Response Plan Development Karen Webber- NDour , Executive Director Office of Student Support and Sa

1. Emergency ManagementResponse Plan DevelopmentKaren Webber-NDour, Executive DirectorOffice of Student Support and SafetyJuly 26, 2013

2. Oklahoma TornadoMay 2013

3. Emergencies HappenBeslan, Russia – September 2004 Beslan, Russia – September 2004

4. Each school must develop and practice an Emergency Management Planfor fast and appropriate responses to any emergency OVERVIEW – PLAN DEVELOPMENT

5. LOCKDOWN – danger is inside • LOCKOUT/ALERT STATUS – danger is outside • EVACUATION – conditions safer outside • SHELTER • Severe Weather (e.g., Tornado) • Drop, Cover and Hold (e.g., Earthquake) • Shelter-in-Place (e.g., HAZMAT situation) OVERVIEW - RESPONSE PROCEDURES

6. Only Five Steps to Completing the Emergency Management Template for Your School Developing Your Emergency Management Plan

7. Step 1: Create Your Emergency Management Team Emergency Management Plan

8. Mandatory Team Members • Incident Commander (Leader) • Building Principal • Public Safety Liaison • School Police Officer / Other Qualified Staff • Student Accounting Coordinator • School Psychologist / Other Appropriate Staff • Facilities Coordinator • Chief Custodian / Other Qualified Staff • Triage Coordinator • Nurse/CNA or Staff trained in First Aid and CPR

9. Determines level of emergency Activates and directs Emergency Management Team Orders response (Lockdown, Lockout/Alert, Evacuate, or Shelter) Establishes command post Debriefs with First Responders EMERGENCY MANAGEMENT TEAM - INCIDENT COMMAND (LEADER)

10. Reports extent of physical damage to Incident Commander • Prohibits unsafe activity in the building during and after an incident • Documents activities Emergency Management Team – Public Safety Liaison

11. Ensures all students are accounted for after an emergency • Documents student/staff tally • Oversees student release procedures • Maintains Emergency Release forms Emergency Management Team – Student Accounting Coordinator

12. Assists Incident Commander and First Responders in ensuring the building is safe and secured • No school staff member should attempt to ensure building safety alone Emergency Management Team – Facilities Coordinator

13. Ensures that all medical materials are always accessible and evacuation-ready • Establishes triage area for the injured • Makes triage area highly visible • For evacuation, brings the following: • All prescription medications • Trauma Box • First Aid Kit • Wheelchair Emergency Management Team – Triage Coordinator

14. Step 2: Determine Your Drill Schedule Emergency Management Plan

15. Your Drill Schedule Practice drills build proficiency in the use of emergency response procedures. • 2 Lockdown • 1 Active Shooter • 1 Severe Weather (Safe Area in building) • 1 Emergency Evacuation (500 ft. assembly) • Select drills may be supervised by School Police • *Fire drills are not included here, as they are determined and executed by the Fire Dept.

16. Emergency management plan Step 3: Determine Command Posts and Evacuation Sites

17. Identify Command Posts & Assembly Areas • Interior Command Posts • 1 Primary Location (e.g., Main Office, Media Center) • 2 Alternate Locations (e.g., Cafeteria, Gym) • Exterior Command Posts and Safe Assembly • Alternate Buildings • Walking distance • Pre-arranged agreement

18. Emergency management plan Step 4: Identify Individuals with Special Needs

19. Identify Individuals with Special Needs • Complete roster in emergency plan package • Plan for transporting to assembly areas • Update roster quarterly

20. Emergency management plan Step 5: Determine Student Accounting and Release Procedures

21. Student Accounting and Release • Locator Assistants collect attendance from teachers • Student Accounting Coordinator collects attendance from Locator Assistants • Inform Incident Commander. Student Accounting Teachers must carry roll books, grade books, or attendance cards upon exiting the building.

22. Student Accounting and Release Student release • Determine release procedures • Determine Staging Area where students will be held until reuniting with parents • Determine Reunification Area • Release students to parents/guardian only with Emergency Release form & ID Teachers must carry roll books, grade books, or attendance cards upon exiting the building.

23. Staging for reunification

24. Emergency Response ProceduresKaren Webber-Ndour, Executive DirectorOffice of Student Support and SafetyJuly 26, 2013

25. LOCKDOWN Emergency management responses

26. Clear students from hallways Close and lock classroom windows and doors Direct students to the floor away from doors and windows Shut off lights BE QUIET! Wait for further instructions LOCKDOWN (Danger Inside)

27. Lockdown (Danger Inside)

28. Lockdown - Active Shooter Emergency management responses

29. Implement Lockdown Procedures Further steps to be enumerated by City Schools’ police Emergency management responses

30. LOCKOUT/ALERT STATUS(Prevent Entrance from outside of Building) Emergency management responses

31. Lock all doors from the inside Announce “Lockout/Alert Status” Check ID and reasons for anyone entering or exiting building Conduct classes and activities within the building as normal LOCKOUT/ALERT STATUS procedures

32. TAKE SHELTER(Severe Weather, Earthquake, Hazardous Material Spill) Emergency management responses

33. Follow safest route to safe area and take cover • Bring roll books for student accounting • Move everyone in portable classrooms inside main building • Leave belongings • Close all doors • Remain in safe area until the “all clear” is given • Wait for further instructions • : SEVERE WEATHER

34. Safe Shelter

35. DROP – to the floor COVER – your eyes HOLD – on to the table or desk legs Assist those needing special assistance Wait for further instructions EARTHQUAKE

36. Implement Lockdown procedures Close and tape all windows and doors Seal gap between bottom of the door and floor with coats, blankets, or rugs. Wait for further instructions HAZARDOUS MATERIALS

37. EMERGENCY EVACUATION Emergency management responses

38. Evacuation

39. Evacuate by the safest route to designated outside Assembly Area Bring roll books Leaving belongings Check for injuries Take attendance Wait for further instructions EMERGENCY EVACUATION

40. Questions