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Lifecycle of a gift monograph:

Lifecycle of a gift monograph: . From loading dock to shelf. Let’s consider the following scenario…. Ms. Bookdonor donates a quality book…. It’s about sea gull habitats It’s for any SIL branch that wants it. The book is offered to branches.

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Lifecycle of a gift monograph:

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  1. Lifecycle of a gift monograph: From loading dock to shelf

  2. Let’s consider the following scenario…

  3. Ms. Bookdonor donates a quality book….. • It’s about sea gull habitats • It’s for any SIL branch that wants it

  4. The book is offered to branches • First, let’s say it is offered to the NH branch, Bird collection. They decide they already have something similar, and pass it on to the next likely interested branch, SERC, which decides likewise. • Next, it is offered to NASM, and the Aviation people are interested because it discusses sea gull habitats near airports.

  5. The book now has a home, but… • Users need to be able to find the book • So, SIL has to architect the book’s findability • How? • Assign metadata to this book!

  6. So, the branch creates a “gift-in-hand” record in the ILS • It’s a barebone bibliographic record • But even that short record finds its way into the internet version of SIRIS, so the book is findable (at least by title) from anywhere, even before being fully cataloged • This record displays the book’s status as “ip” (= “in process” ) (see top left)

  7. Then, the branch sends the book to CM for full cataloging • Everyone metadata

  8. Books come into CM in boxes from the docks…..

  9. …or are hand-delivered to us by branches, on booktrucks

  10. Status change • In the bibliographic record, we change the status of the gift book, from “ip” (=in process) to “uc” (=in cataloging) • (see top left corner)

  11. By the way, make sure to view the award-winning film* Status Changes forthcoming, at a computer near you!* or deserving of an award…

  12. After changing the status, we shelve the book on numbered shelves, by date of status change 68

  13. Status change date tracking • We post a monthly schedule showing on what shelf numbers we parked the books whose status changed on each day. • Example: that gift book for NASM comes in on Sept. 2 – we shelve it on shelf #68 – we go to the calendar page for September and write that number in the Sept. 2 box.

  14. So, it’s First Arrived First Served… • But there are exceptions, the main one being: • RUSH handling

  15. Then we add value to the book by assigning a full complement ofmetadata to it

  16. …And then we send the book to be labeled with the call number that we assigned to it

  17. Finally, the book is shipped to the branch (NASM in this case), shelved at its proper location, and used by our patrons.

  18. This has been a production of

  19. knowledge lives here TM

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