Department Decisions in Batch

1. Department Decisions in Batch Export/Import Process

2. Hello, and welcome to “Batch Decisions” This is a way that you can enter a large number of decisions without having to open each application. To start, we will want to navigate to the Hobson’s Webcenter located at: http://webcenter.applyyourself.com If you are unable to log-in, or forgot your username and password please contact lisa.pane@uconn.edu or ryan.sayers@uconn.edu

3. To begin, navigate to the application module and search to bring up those applicants you may want to make a decision on. You can bring up a list of all your applicants and select individuals from the list for different decisions.

4. The “Export” feature is available through the action bar located on the bottom right of the search results page. Similar to groups, there are TWO buttons located below the action bar, “Apply to selected” and “apply to all.” Be sure to carefully select the records you wish to update.

5. This is the primary export page. Every export available is listed here. All of the exports are built at the graduate school. For custom exports please email ryan.sayers@uconn.edu. The export to use is “Departmental Admis Decision.” This will export the admission fields within the application you selected.

6. Please note the 4 options below the list of exports. When exporting there are two of these that we will want to check off. The first is, “include data element names”. This gives column headers on our excel spreadsheet we will be exporting. The second is “Generate in Excel”, which will give us an excel doc rather than a .txt. When you have selected the export and checked those boxes off, press run to generate your export.

7. When it’s done running it will display to links. Select the bottom link for an Excel document. This will download an excel spreadsheet that will contain all of the information.

8. Enter your information into the spreadsheet. You must use the exact wording from the application drop down options and do not change any of the fields: Admission Decisions: Admit, Deny, Waitlist, Applicant Cancel, Defer Deny Reasons: Grad: Not Competitive w/ Cohort, Grad: No Room in Program, Grad: No Faculty Match, Grad: Lack U.S. Bachelor Equiv, Grad: Program Does Not Match Interests Advisor: Free form type the full name. Admitted_For: Masters Admit, PhD Admit, Provisional Admit (Masters Only), Conditional Admit (Masters Only), Certificate Admit, DNP Admit, AUD Admit, Sixth Year, DPT admit Admit_Funding: yes or no Def_Term: Use the term names with a capital. Internal Notes: Free form text a msg to admissions Digital Signature: Free form type your name. Date: Enter the date MM/DD/YY

9. Save your spreadsheet to the desktop or some other easily found location. Navigate to Imports

11. Select all the options in the photo above Browse your computer for the file you just saved Click RUN The process does take a number of minutes to run, especially if the list of applicants is long. Take a look at one or two to make sure the process worked. If there are any error messages or questions, do not hesitate to call: Lisa.Pane@uconn.edu 860/486-0608 Ryan.Sayers@uconn.edu 860/486-0786 Joel.Salisbury@uconn.edu