PRESENTATION SKILLS FOR YOUNG SCHOLARS: A PREVIEW

1. PRESENTATION SKILLS FOR YOUNG SCHOLARS: A PREVIEW Successful oral commmunication requires Openness and Empathy Supportiveness and Positivness Equality and Homophily Repitition and Redundancy Non-verbal components are Kinesis Paralinguistics Proxemic Understand your Material Understand your Audience Understand your Goals Use a specific structure

2. Continued….. The best presenters are not those who are giffted, they are those who are prepared They are not those who feel they are better then others, they are those who relate better to their audience The best presenters are not those who are the smartest, they are those who are able to convince the audience there ideas are brilliant. The best presenters are those who use everything at their disposal to support and emphasize the objective of their presentation.

3. So…are you ready to learn? Let’s critique this presentation! Strengths? Areas for improvement? What did you see, hear, and feel?

4. “Sharing your Research Story: EffectivePresentation Skills for Young Scholars” Linda Krzykowski, Ph.D. Assistant Vice Provost, UAlbany Vice Dean, School of Business

5. After you present, what can you say? • I said what I had to say. • People were in attendance when I spoke. • People heard what I told them. • People understood the information I presented. • People understood the information and believe this information is important. • People understood the information, believe it is important to them and will DO something differently because of the information. Introduction Preparation PowerPoint Q and A Present Next Steps

6. Ideas and discovery require communication Ideas need to be shared Ideas need to be critiqued Ideas need to be celebrated And this doesn’t happen via an e-mail or a memo Introduction Preparation PowerPoint Q and A Present Next Steps Introduction Preparation PowerPoint Present Q and A Next Steps

7. Communication is a two way street Introduction Preparation PowerPoint Q and A Present Next Steps

8. Let’s make sure your brilliant ideas are heard! • We assume you have great ideas. • We assume you are knowledgeable . • Our goal is to ensure that our audience hears and believes our message. • When we do that, we “win”. Introduction Preparation PowerPoint Q and A Present Next Steps Introduction Preparation Preparation PowerPoint PowerPoint Present Present Q and A Next Steps

9. Sharing your Research Story: EffectivePresentation Skills for Young Scholars Preparing for your talk Organization and structure The Opening The Body The Closing Presentation techniques Do’s and Don’ts Handling Questions and Answers A little bit about UAlbany Your questions Introduction Preparation PowerPoint Q and A Present Next Steps Introduction Preparation Preparation PowerPoint PowerPoint Present Present Q and A Next Steps

10. Presentation Preparation Introduction Preparation PowerPoint Q and A Present Next Steps Introduction Preparation Preparation PowerPoint PowerPoint Present Present Q and A Next Steps

11. #1 Audience Analysis Who are they? What do they know about your research? What do they want to know? Why might they care? Must I alter my language, examples, analogies, etc.? WIIFM? Introduction Preparation PowerPoint Q and A Present Next Steps Introduction Preparation PowerPoint Present Q and A Next Steps

12. #2 What do you want to accomplish? Be clear on what you want your audience To know To think To believe To do Introduction Preparation PowerPoint Q and A Present Next Steps Introduction Preparation PowerPoint Present Q and A Next Steps

13. Subject Vs. Objective Subject What I am going to tell Explain my biology experiment. Versus Objective What I want my audience to do, to think, or to believe Convince people of: The importance of the experiment What a good scientist I am That I should get a scholarship That my research should get funding Introduction Preparation PowerPoint Q and A Present Next Steps Introduction Preparation PowerPoint Present Q and A Next Steps

14. Presentation Structure Once upon a time… Your presentation is a story told in three parts. Introduction Preparation PowerPoint Q and A Present Next Steps Introduction Preparation PowerPoint Present Q and A Next Steps

15. Part I: The Opening Purpose Gain attention of audience Establish credibility Introduce central thought, purpose or objective Make the subject relevant by relating to your audience Why do you care about your research? Why might they care about your research? Tell them what you are going to tell them Introduction Preparation PowerPoint Q and A Present Next Steps Introduction Preparation PowerPoint Present Q and A Next Steps

16. Part II: The Body Establish a framework that works for you Should have flow, unity, and logic Enumerate points to help flow Focus – just the information you need for today’s audience, not everything you know about the topic Introduction Preparation PowerPoint Q and A Present Next Steps Introduction Preparation PowerPoint Present Q and A Next Steps

17. “What” a Head; “Why” a Heart Information for the head answers the questions of “what” and “how” Data, statistics, process, results Information for the heart answers the questions of “why” and “who cares” Stories, analogies, quotes, implications Introduction Preparation PowerPoint Q and A Present Next Steps Introduction Preparation PowerPoint Present Q and A Next Steps

18. Part III: The Conclusion Summarizes main points-only highlights Reminds the audience why they care about your research Alert audience you are finishing Finish on time and with a flurry Ensure understanding, commitment, and next steps Introduction Preparation PowerPoint Q and A Present Next Steps Introduction Preparation PowerPoint Present Q and A Next Steps

19. Visual Aids Introduction Preparation PowerPoint Q and A Introduction Preparation PowerPoint Present Present Q and A Next Steps Introduction Preparation PowerPoint Present Q and A Next Steps

20. Introduction Preparation PowerPoint Q and A Present Next Steps

21. Are the slides clear, clean and uncluttered? • What is the overarching message? • How can your slides help you deliver that message? • What is the ONE takeaway from this slide? • Can a picture do more than words? • Can this be more memorable? High impact? • How can your slides help you tell your research story? PowerPoint: Questions to ask yourself Introduction Preparation PowerPoint Q and A Present Next Steps

22. Continued….. Titles deliver messages – and they don’t spin • The best presenters are not those who are giffted, they are those who are prepared • They are not those who feel they are better then others, they are those who relate better to their audience • The best presenters are not those who are the smartest, they are those who are able to convince the audience there ideas are brilliant. • The best presentors are those who use everything at their disposal to support and emphasize the objective of their presentation. What’s wrong with this slide? Slides don’t have errors Use bullets, not sentences Use animation for good effect Use fonts that are clean and clear.

23. Local Scour This is a “what” slide. How can you make the audience “feel”? Introduction Preparation PowerPoint Q and A Present Next Steps

24. Local Face of Scour I-90 Thruway Bridge Schoharie, NY 1987 Introduction Preparation PowerPoint Q and A Present Next Steps

25. Presentation Delivery Introduction Preparation PowerPoint Q and A Present Next Steps

26. Remember... “Talent without technique is merely a bad habit.” Pablo Picasso Introduction Preparation PowerPoint Q and A Present Next Steps

27. Technique Tips Speak with people Not at them ; Not down to them Make eye contact with your audience Connect with your audience Eye contact, intonation, volume, Stories, visual aids, facts They should be comfortable with you Feel good about yourself and your topic Project your enthusiasm to your audience Make sure you can pronounce words correctly Introduction Preparation PowerPoint Q and A Present Next Steps

28. Technique Tips Work from outlines or cards Don’t read Don’t memorize Customize to audience needs & wants Remember: “Why do they care?” Develop smooth transitions Build a complete “bridge” Stay away from “I” Don’t announce your slides Don’t give your audience distractions Command attention through use of space and body Introduction Preparation PowerPoint Q and A Present Next Steps

29. What does your body say? Introduction Preparation PowerPoint Q and A Present Next Steps

30. Questions and Answers Introduction Preparation PowerPoint Q and A Introduction Preparation PowerPoint Present Q and A Present Next Steps

31. Scholars WANT questions! • Q & A are necessary part of most presentations • Allows you to understand and engage the audience • Process for answering a question • Listen • Repeat the question if needed • Agree - with something • Respond • Two parts to every answer • Answer question • Tie back to message Presentations end with a final restatement Introduction Preparation PowerPoint Q and A Present Next Steps

32. Anticipate Questions Anticipate What does your audience want? What is your objective? Plan For objections and questions For your success Which brings us right back to Planning for Presentations. Introduction Preparation PowerPoint Q and A Present Next Steps

33. The Three “P’s” of Presentation Skills Prepare Practice Present It’s a skill – hop on that bike! Introduction Preparation PowerPoint Q and A Present Next Steps

34. University at Albany: a great university UAlbany has so much to offer • 13,000 undergraduates • 17,000 enrollment • Over 125 majors and minors • Over 100 graduate programs – many with accelerated 3 + 3 or 4 + 1 programs • Students from over 95 countries • Division I sports plus club and intramural sports • Over 250 clubs and organizations UAlbany creates small communities • Elite Honors College • Elite Honors programs within many majors • Living-Learning Communities to surround you with a small group of like-minded friends • Small classes for freshmen • Writing and Critical Inquiry • Freshman Seminars • Discussion Sections Introduction Preparation PowerPoint Q and A Present Next Steps

35. University at Albany: a great place to study • Excellent for the sciences • RNA Institute • Cancer Research Center • Majors and minors: bioinstrumentation, forensic chemistry, atmospheric science, public health, human biology • Excellent for the humanities • NYS Writers Institute • Performing Arts Center with 7 stages • Majors and minors: journalism, • Excellent for the social sciences and professional schools • Schools of Business, Criminal Justice, Social Welfare Introduction Preparation PowerPoint Q and A Present Next Steps

36. University at Albany: an exciting place to grow • Growth on the horizon in areas like • Computer Engineering • Digital Forensics • Homeland Security • Men’s and women’s Basketball teams playing for America East Championship • Bringing in hundreds of new faculty • Bringing in thousands of young scholars – and we hope you might be one! Introduction Preparation PowerPoint Q and A Present Next Steps

37. Questions ?? Introduction Preparation PowerPoint Q and A Present Next Steps