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PRESENTATION SKILLS FOR RESEARCH

PRESENTATION SKILLS FOR RESEARCH. Dr Neville A. Punchard Dept. Sport, Exercise & Biomedical Science. TYPES OF PRESENTATIONS. TYPES SUBJECTS PRESENTED Research/data Self. Talks (oral)   (formal - informal) Posters   Papers/abstracts  --- Grants  ---

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PRESENTATION SKILLS FOR RESEARCH

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  1. PRESENTATION SKILLS FOR RESEARCH Dr Neville A. PunchardDept. Sport, Exercise & Biomedical Science

  2. TYPES OF PRESENTATIONS TYPES SUBJECTS PRESENTED Research/data Self • Talks (oral) (formal - informal) • Posters  • Papers/abstracts  --- • Grants  --- • CV -- 

  3. TALKS - Contents 1).Preparation (preliminary) 2).Planning & Construction: - Talk - Slides (text/figs) 3).Presentation: - Slides - Self 4).Q/A session

  4. 1. PREPARATION: PRELIMINARY (i) - Facts/data 1). Correct! 2). Correctly analysed(appropriate statistics, etc.) 3). Conclusions correct

  5. PRELIMINARY (ii) Choose your meeting! 1).Appropriate topic (advice - supervisor/collaborator) 2).Novel (new to audience!) 3).National/International- Funding available? - Grants? - If help- wave fees? 4).Meeting sessions:Specialised/General? 5).Identify audience (level of knowledge  level of talk) 6).Abstract: prepare, submit  accepted

  6. PRELIMINARY (iii)- Details Identify: • Location (maps, travel), date(s), times • Length of talk (time for Qs) • Audience (level/size) • Facilities: i. slides/ overheads/ LCD, PowerPt., disk? ii. room size/lighting v. screen size (inf.) iii. help available

  7. PRELIMINARY (iv)- Details Well in advance: 1).Obtain approval from HOD  Dean 2).Register: conference (reduction for students?) 3).Book: - accommodation - travel (early = reduction)

  8. 2. PLANNING & CONSTRUCTION: Planning (i) 1.Seek advice 2.Plan structure for the talk(on paper & well in advance!!): “tell ‘em what you going to tell ‘em” “tell ‘em it!” “tell ‘em what you have told ‘em!” 3.List main points of talk - impt. to get across SELLING POINTS! 4. Work out weighting = time = space of points(graphs/ figs. =  time)

  9. Possible Structures TALK v2Title (+name)Intro. (to talk)Contents PropositionEvidenceFuture studies SummaryConclusion TALK v1 Title (+name) Intro. (to talk) Contents Intro. (to subject) Methods Results Summary Conclusion Thanks (italics =essential headings)

  10. Planning (ii). Plan talk: i). Decide level (= audience) ii). At level ensure: • Introduce/explain all concepts necessary • Explain all tables/ graphs/ figures (time for figs) • Have plenty of time to explain (graphs/figs = time)

  11. Planning (iii) Plan slides (1st on paper): • Format (slides/o’heads -only one) • Contents of slide (sketch out)- text/ slide - tables/ pictures/graphs - main points/slide • No. slides: 10 min = 8 - 10 60 min = 20 - 24 (if figs)

  12. CONSTRUCTION 1). Slide contents 1. 3-5 main points/ slide 2.Structure information: - headings/subheadings - bullet points/numbering - flow diagrams (good for methods) 3. Be consistent, e.g.: - with headings - use of capitals (i.e. titles/ starting lines) - fonts/colours (in typing)

  13. 2). Actual slides 1.On computer- fit text/ tables/ figures to shape of slide: 2.Ensure slide filled in (little empty space as possible) 3.Minimal detail/ slide

  14. 3). Slide detail TEXT ON SLIDE: i). Main points only (minimal text) ii). Supports (not reproduces) speech iii). Guide to point in talk (audience and you!) iv). Directly relates to what is said (true for whole slide)

  15. 4. Minimise, e.g. BEER: • An alcoholic beverage • That is brewed by fermentation by yeast of a mash, consisting of: sugar malt, hops, water • Yeast converts the sugar the alcohol (fermentation) • Many different types, such as bitter, mild, brown ale, pale ale, stout, etc. • Served as pints in the United Kingdom and as litres in Europe

  16. 4. Minimise & Enhance, e.g.: • BEER: Sugar malt, hops, water = Mash Beer (alcohol) FERMENTATION YEAST • Mash (sugar) • Bitter, mild, brown ale, pale ale, stout,.. • Pints: United Kingdom • Litres: Europe

  17. 5. Simplify text Avoid use of: • poor grammar • slang • too specialised terms/phrases (for audience) • excessive no. abbreviations

  18. 6. Figures Tables/ Graphs/figures: • Accurate (relevant. data only) • Large (fill's slide) • Simple; if complicated: - break into 2+- summarise results (not present all) • Clear, self-explanatory (titles, etc.) • Large, clear labels (axis, units, key, etc.)

  19. PRESENTATION OF TALK -1). Stance • Firm posture shuffle, wander = fall off podium!!) • Stand facing audience, one side of screen • Talk to audience not screen/projector! • Avoid excessive waving of hands • Hands not in pocket! (pointer & behind back?)

  20. PRESENTATION OF TALK - 2). Delivery • Avoid use of notes! (not necessary)Instead - structure on slides - learn main points) - rehearse!! • Clear, simple statements • Slow delivery - practice breathing - pause between sentences • Use pointer (speech = points) • Don't fiddle (controls/pointer, etc.) • Make eyes contact with all (can focus on one/two)

  21. PRESENTATION OF TALK - 3) Practice 1). Type/print final draft on overheads 2). Rehearse for timing (on own) 3). Practice, Practice, Practice in front of: - friends (comfortable; clarity, style, spelling) - peers (style, general accuracy) - collaborators (accuracy, facts) - experienced presenters!!

  22. FINALLY: 1). Prepare slides If LCD/Powerpoint: - quicker - can keep editing up to presentation - requires some skill If slides: - takes longer but done for you (photographic) - use: glass mounts - number slides (mark vis. corner) 2). Run through actual slides/talk 2+ times.

  23. ACTUAL TALK - Beforehand 1). Well before session: 2). Identify/ go to lecture hall/room 3). Hand in slides (check order?) 4). Identify/ introduce yourself - Chairman 5). Go to podium, familiarise use of - microphones - projector controls - lighting controls - pointer (some meeting offer rehearsal rooms- check)

  24. ACTUAL TALK - Beforehand • Nerves - relax (breathing, not drugs!) • Have first 2/3 lines fixed in head (lead in) • Dry mouth- chewing gum/sweet before • If make a minor mistake - just continue If major - have to repeat • If slides jam- then talk through?

  25. QUESTIONS/ANSWERS SESSION 1. 1). Listen carefully (esp. if foreign sp.) 2). Have stock answers prepared (rehearse) 3). If don't know -say so! 4). Appeal to: - supervisor/ collaborator - audience?

  26. QUESTIONS/ANSWERS SESSION 2. For aggressive/contradictory Qs: • Not aggressive back - keep cool! • Start off agreeing (possibly) • Then put your case • If sure of argument - stand your ground • If prolonged debate suggest continuing after (in bar?) • Chairman should help you (not always) • Appeal to supervisor/collaborator

  27. ESSENTIAL CONCEPTS OF RESEARCH PRESENTATIONS 1). RESEARCH:all about communication 2). Talks: presenting your message/findings to the scientific community: • as clearly • as succinctly • as possible Good research is worthy of good communication!

  28. SUMMARY 1). reparation (preliminary  actual) 2). Construction - talk - slides (text/figs) 3). Presentation - slides - self (STYLE) 4). Q/A session

  29. CONCLUSION Giving a good talk matter of: • Effort • Thought/ planning • Rehearsal (listen to criticism -learn) • Experience (yours & others). “sell your research -sell yourself!” (& Institute!) Support material available at - see??

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