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Why Copy E-mail, Attachments and other files to CD or DVD?

Why Copy E-mail, Attachments and other files to CD or DVD?. Backup mail & files in case of computer failure or disaster. Archive old messages & files before removing them from your computer. Transfer mail & files to a new computer.

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Why Copy E-mail, Attachments and other files to CD or DVD?

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  1. Why Copy E-mail, Attachments and other files to CD or DVD? Backup mail & files in case of computer failure or disaster. Archive old messages & files before removing them from your computer. Transfer mail & files to a new computer. Copy mail attachments and other files to CD to share with family & friends. An alternative for e-mail: use an online account or online backup. You get 1GB storage with Mediacom or 7GB with Google Mail.

  2. How To Copy E-mail, Attachments and other files to CD or DVD? Backup by organizing your messages, contacts, accounts, attachments & other files in folders & copy them to CD. Archive by moving old messages to separate mail folders & copying those folders to CD. Use a 3rd party program to backup & restore mail. Use a 3rd party program to back up your entire hard drive. Migrate e-mail from Windows XP to Vista using Windows Easy Transfer (part of Vista)

  3. Outline of DIY Mail Backup • Organize messages, contacts, accounts, and attachments in folders in XP or Vista. • Copy the folders to CD in XP or Vista. • Restore them from CD to hard drive as needed. • Archive messages to CD - create archive folders, then as above for messages only. • Transfer messages, contacts & accounts from Windows XP to Vista – XP methods to organize & save, special imports to restore.

  4. Vocabulary • Contacts or Address Book – In OE, a file and in WM, a folder that contains address information • Message folder – In OE, a file and in WM a folder that contains a group of messages • CD formats: • Live File System – copy one file at a time to CD, also called packet writing, native on Vista only. • Mastered – copy to staging area on hard drive, which is then copied to CD, on both XP & Vista.

  5. Organize E-Mail & Attachments for Copying in OE • Create a folder for mail under My Documents • Change message store: Tools, Options, Maintenance tab, Store Folder button, Change button, navigate to mail folder, OK. Close & reopen OE to move store. • Export contacts: Tools, Address Book, File, Export Address Book(.wab) or other(.csv), navigate to mail folder, Save. • Export accounts: Tools, Accounts, Mail tab, Export button, navigate to mail folder, Save. • Save attachments to other folders under My Documents or My Pictures: right-click, Save As, navigate to folder, Save.

  6. Organize E-Mail & Attachments for Copying in WM • Create folder for mail under user name. • Change message store: Tools, Options, Advanced tab, Maintenance button, Store Folder button, Change button, navigate to mail folder, OK. • Use Contacts folder, or export to .csv: File, export. • Export accounts: Tools, Accounts, select Mail account, Export button, navigate to mail folder, Save. • Save attachments to other folders under Documents or Pictures: right-click, Save As, navigate to folder, Save.

  7. Save E-Mail & Attachments to CD in XP, mastered formatting • Go to My Computer, right-click CD drive, click Properties, Recording tab, make sure “Enable recording on this CD drive” is checked. • For each folder or group of files to be saved, right-click & select Send To, CD Drive. A task tray icon appears stating”You have files waiting to be written to the CD”. • When all files are sent, insert a CD, open My Computer, select the CD drive (D:) and choose File, Write These Files To CD. • After copying, right-click CD drive, choose Eject, select “Close…” & click OK.

  8. Save E-Mail & Attachments to CD in Vista, with Live File formatting (packet writing) • Insert CD, & in window that opens, click “Burn files to disc using Windows”. • Drag the files you want to copy to the folder window, or click Organize, Copy & Organize, Paste. • When done press the eject button. • See Demo at http://windowshelp.microsoft.com/windows/en-us/help/2af4c707-e006-4d47-a6a0-3086ac24a5bb1033.mspx#E6

  9. 3rd Party Programs to Save Files to CD • They allow moving one file at a time to CD in Windows XP, without creating a CD image file on the hard drive first. • Some software that does this: • Roxio’s DirectCD or Drag-to-Disk • Nero AG’s InCD • Formerly, Sonic DLA

  10. Restore E-Mail & Attachments Copied from OE, to OE as needed • Create mail folder & change message store to that folder, if not already done. Copy message folder files to it. • Import contacts: Tools, Address Book, File, Import Address Book(.wab) or other(.csv) • Import accounts: Tools, Accounts, Mail tab, Export button, navigate to mail folder, Save. • Copy attachments & files from CD to other folders under My Documents or My Pictures.

  11. Restore E-Mail & Attachments Copied from WM, to WM • Create mail folder & change message store to that folder, if not already done. Copy message folder files to it. • Copy Contacts folder contents from CD to Contacts folder on hard drive. • Import accounts : Tools, Accounts, Mail tab, Import button, navigate to mail folder, Save. • Copy attachments & files from CD to other folders under Documents or Pictures.

  12. Transferring E-Mail Messages & Contacts from XP to Vista • Default XP location for e-mail files is C:\Documents & Settings\<name>\Local Settings\Application Data\Identities\<id-number\Windows\Outlook Express. Can change store location & save as above. • Copy these files via CD etc. to Vista PC’s Documents folder. • In Windows Mail, click Import, Messages and follow instructions. • To import contacts – In Windows Mail, choose File, Import, Contacts.

  13. 3rd Party Programs to Save E-Mail & All Associated Files to CD • Besides messages, contacts & accounts, they save settings stored in the registry, such as Blocked Sender list, message rules and signatures. • Recommended by Smart Computing, 2/09 • Amic Utilities’ Outlook Express Backup Genie 2.0 ($39.95) (www.amicutilities.com) • StaticBackup’s Static Email Backup ($49.95), or $24.95 for Windows Mail, compresses & encrypts files (www.staticbackup.com) • Free versions from StaticBackup – don’t compress or encrypt, don’t schedule backup or write it to CD for you.

  14. Summary • Organize – change message store location, export contacts & accounts, save attachments to folders under My Documents or Documents. • Copy folders containing messages, contacts, accounts, attachments & other files to CD. • Transfer mail & contacts from OE to Windows Mail using File, Import, … • Consider a 3rd party program for e-mail backup.

  15. Where to Get More Information • Windows XP course at Yuba Community College, Lake campus, taught by Mickie Main, starts April 3. • Smart Computing, Jan. & Feb. 2009 issues. • Books such as “Windows XP Inside & Out” and “Windows Vista Inside & Out”. • http://windowshelp.microsoft.com/windows/en-us/winbasics.mspx, mostly for Vista. • Wikipedia articles, e.g. “Optical disc authoring software”, “Optical disc drive”. • Future LCCU meetings, Jim Erdahl returns in April.

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