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Cyclical Monitoring

Cyclical Monitoring. Presented to State and Local Task Force. Cyclical Monitoring for Continuous Improvement (CMCI). Goals/Aspects of CMCI Alignment with Federal Office of Special Education (OSEP) monitoring. Focus on outcomes and improvement results

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Cyclical Monitoring

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  1. Cyclical Monitoring Presented to State and Local Task Force

  2. Cyclical Monitoring for Continuous Improvement (CMCI) • Goals/Aspects of CMCI • Alignment with Federal Office of Special Education (OSEP) monitoring. • Focus on outcomes and improvement results • Direct linkage with technical assistance for improvement results

  3. Components of CMCI • The Facilitated Self Assessment (FSA) • File Review • Parent and Teacher Interviews • Student Interviews • Administrative Interview • Classroom observation • Federal Child Count Verification

  4. FSA Topics • Assistive Technology and Hearing Devices • Positive Behavior Support • Child Find • Confidentiality • Dispute Resolution • Graduation and Drop Out rates

  5. FSA Topics (con’t) • Exclusions: Suspensions and Expulsions • Facilities used for Special Education • Independent Education Evaluation (IEE) • Least Restrictive Environment (LRE) • Provision of Extended School Year Services

  6. FSA Topics (Con’t) • Provision of Related Services including Psychological Counseling • Caseload and Age range Requirements • Parent Training • Participation in PSSA and PASA • Public School enrollment • Surrogate Parents (students requiring)

  7. FSA Topics (con’t) • Personnel Training • Intensive Interagency Approach • Summary of Academic Achievement and Functional Performance • Disproportionate Representation that Result in Inappropriate Identification

  8. FSA Topics (con’t) • Student Record Review The FSA is due 30 days before the on site visit. The FSA should include written narrative plus supportive documentation.

  9. Student Selection • Names are randomly selected by Leader Services. • 5 names are selected from the student record review. 5 names are selected by the Adviser from an new list generated by Leader Services 10 days prior to the monitoring

  10. Peer Monitors • Each Adviser selects 3 peers from a list of contracted/trained peer monitors. • Must have a parent peer on every team.

  11. 3 Days of monitoring • Day 1 Adviser is On site to work on the FSA. • Day 2 and Day 3 Begins with Administrative interview Peers are on site to do file review, observations, interviews

  12. Parent Interviews • Districts are asked to collect from parents good days and times to call. • Peers make three attempts to reach parents.

  13. Student Interviews • Student interviews were implemented at the recommendation of SEAP in 2004-2005. • Only done at secondary level and with cooperation of the student.

  14. Classroom Observations • To gain further knowledge about implementation of programs and services. • Not a teacher observation. • Facilities are checked at this time.

  15. Exit Conference • Adviser collects raw data and FSA data • Meets with district admin to review FSA and general comments • Data sent to Harrisburg

  16. Wait Wait Wait • Monitoring Report is usually issued in 3-5 weeks. • Adviser returns on site with Pattan Consultants/IU staff to review report and plan corrective action and improvement plans • All corrective action should be done as soon as possible but no later than one year the date the report is issued.

  17. Can I obtain a Copy? • Ask your District for a copy of the report.

  18. What should I do if my district refuses to give me a copy? • A few things you can do…. • ~ Contact Superintendent’s Office • ~Contact your BSE Adviser • ~ Make a Right To Know Request • The report is a public document.

  19. Questions?? • Contact Amy Deluca at amdeluca@state.pa.us

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