WELCOME HIGH SCHOOL PROFICIENCY ASSESSMENT - March 2012 &

1. WELCOME HIGH SCHOOL PROFICIENCY ASSESSMENT- March 2012 & New Jersey Biology Competency Test - May 2012 District Test Coordinator Training January 18 –North January 19 –Central January 20– South (Final Handouts 10-24-11)

2. PLEASE! • Silence Cell Phones or • Use Vibrate Mode • & • No Conversation • During Training Session

3. March 2012 HSPA District Test Coordinator Training Handouts Table of ContentsSlides* Welcome 1-3 Things to Look For, Reminders, & What’s New 4-8 Contact Information 9-12 Important HSPA Dates 13-25 Who Must Take March HSPA 26-27 Testing “Special” Students 28-37 HSPA Bar-Code Labels, Pre-ID Labels & Answer Folder Gridding 38-47 Mathematics Reference Sheet & Other HSPA Test Materials 48-56 Test Security & HSPA Security Forms 57-87 Special Handling Envelopes & Irregularity Reports 88-95 Returning HSPA Test Materials 96-104 Always/Always/Never - Tips & Reminders 105-107 Special Note: The numbers referenced above are slide numbers, not page numbers. More then one slide may appear on a page.

4. THINGS TO LOOK FOR • March 2011 Writing Handbook CD – October, 2011 March 2012 Student Preparation Booklet– November, 2011 March 2012 Your GuideTo The HSPA – November, 2011

5. REMINDERS • FALL 2001 HSPA MATH & LAL SAMPLE TEST • Hard copies & CDs shipped to all districts in September 2001 • Need additional copies – contact NJDOE Publications Office at (609) 984-0549

6. WHAT’S NEW • NJDOE Statewide Assessments • Test Security Agreement • MUST be signed by ALL staff trained to be examiners. • MUST be signed immediately after mandatory training session.

7. WHAT’S NEW • Revised Additional Material Request Form • Scorable Return Labels – For Used Answer Folders • Non-Scorable Return Labels – For Test Booklets

8. WHAT’S NEW • HSPA Interim Multi-Test Administration • All Sections Roster (October 2011) • HSPA Final Multi-Test Administration • All Sections Roster (March 2012)

9. NJDOE Contact Information www.state.nj.us/education Test Coordinators HSPA Veronica Orsi 609-292-8739 NJBCT (Biology) Diane Kubinski 609-292-3226 NJASK 6-8 Vacant NJASK 3-5 Orlando Vadel 609-341-3456 APA Elizabeth Celentano 609-984-0107 AHSA Faye Ball 609-984-1970

10. Office Fax (all assessments) • 609-984-6032 • NJDOE Measurement Specialists • Score Reports- Cycle I, Cycle II, State Summary • HSPA & NJCBT • Rob Akins609-984-1435 • APA • Jo-Lin Liang 609-633-6884 • NJASK 3-8 • Don White 609-777-2051

11. MI Contact Information • Material Survey • Authorization Form • Materials Not Received • Test Material Return Form • Record Changes • Reports Not Received • HSPA / NJBCT Helpline • 800-572-1049 • HSPA / NJBCT Website www.measinc.com/nj

12. NJDOE Content Specialists • Mathematics: HSPA & NJASK 3-5 • Timothy Giordano 609-633-8015 • Mathematics: NJASK 6-8 • Michael Luke 609- 984-9637 • Language Arts Literacy: HSPA & NJASK 3-5 • Roseanne Harris 609-292-8779 • Language Arts Literacy: NJASK 6-8 • Sharon Dama 609-633-6917 • Science & Biology • Stephen Goldman 609-777-2080

13. Important HSPA Dates TRAINING SCHEDULE January 18, 2012 District Test Coordinator Training (North) January 19, 2012District Test Coordinator Training (Central) January 20, 2012District Test Coordinator Training (South) Scheduled by District: School Test Coordinator Training (if needed) Scheduled by District:MandatoryExaminer/Proctor Training

14. Future DTC Training October 2012 HSPA Coordinator Training Dates NORTH – September 12 (Wednesday) CENTRAL – September 13 (Thursday) SOUTH – September 14 (Friday)

15. OCTOBER 2012 TEST DATES Tuesday – October 2 Math Wednesday – October 3 LAL Day 1 Thursday – October 4 LAL Day 2 Tuesday – October 9 Math Make-Up Wednesday – October 10 LAL Day 1 Make-Up Thursday – October 11 LAL Day 2 Make-Up

16. RECEIPT OF HSPA TEST MATERIALS February 8-17, 2012Testing Materials Received by Districts February 29, 2012 – NOON Last Day to Order SupplementaryShipments of Test Materials from MI If you do not receive your test materials by noon, on Tuesday, February 21, 2012 call MI at (800) 572-1049. Your shipment will be traced and additional materials sent, if necessary.

17. HSPA TIMING MATHEMATICS Tuesday - March 6, 2012 Mathematics 30 MULTIPLE CHOICE 6 OPEN ENDED 2 HOURS, 32 MINUTES ALL FORMS

18. HSPA TIMING LAL DAY 1 Wednesday - March 7, 2012 Language Arts Literacy Section - Day 1 VARIABLE FIELD TEST ITEMS 10 MULTIPLE CHOICE 2 OPEN ENDED 1 WRITING TASK 2 HOURS, 10 MINUTES to 2 HOURS, 50 MINUTES DEPENDING ON FORM

19. HSPA TIMING LAL DAY 2 Thursday - March 8, 2012 Language Arts Literacy Section - Day 2 10 MULTIPLE CHOICE 2 OPEN ENDED 1 WRITING TASK 2 HOURS, 1 MINUTE All FORMS

20. HSPA MAKE-UP DATES – 2012 Tuesday - March 13Mathematics Make-Up Wednesday - March 14LAL Day - 1 Make-Up Thursday - March 15LAL Day - 2 Make-Up

21. INCLEMENT WEATHER & • EMERGENCY CLOSINGS • DELAYEDOPENING: test ONLY if entire section can be administered before lunch break. • FAX IRREGULARITY REPORTto Office of Assessments and your County Office with the following information: • Reason for delay or cancellation, • Date & section of delayed or cancelled testing, • Revised testing schedule. • PROCEEDWITH REMAINING TESTING SCHEDULEas planned. • RESCHEDULECANCELLED TEST SECTIONto occur the FIRSTavailable non-testing day.

22. RETURNING HSPA ANSWER FOLDERS March 9, 2012 Return UsedAnswer Folders for students who completed testing during the regular week. CallFederal Express Air for pick-up to MI. CompleteOnline Test Material Return Form. March 16, 2012Return ALL remaining Used Answer Folders, Pink, Yellow & PurpleEnvelopes, & Exited Students Bar-Code Label Return Forms. CallFederal Express Air for pick-up to MI. CompleteOnline Test Material Return Form.

23. PICK-UP HSPA TEST BOOKLETS March 19-23, 2012Test Booklets are picked-up automaticallyby NCD Package Express. Check ALL Test Booklets for stray Answer Folders. Do NOT use Federal Express to return Test Booklets. District will have to pay $$$$$$$. Do NOT miss NCD pick-up. If NCD must return, District will have to pay $$$$$$$. CompleteOnline Test Material Return Form. Mail District Return Form to MI. March 23, 2012 Used Answer Folders Received by MI AFTERthis Date mayNOTbe reported on time.

24. HSPA REPORTS MARCH 2012 April 6– May 4, 2012 ONLINE Student Information Record Change Roster activated Automatic RescoresALL Open-Ended Items Rescored for Students with a Scale Score BELOW one Raw Score Point From Passing May 18, 2012ONLINEAll Sections Rosters posted June 1, 2012 ONLINESubject Rosters, Summaries of District & School Performance , Final MTAASSR, & Exited Students Roster posted

25. HSPA ISRs & Student Stickers June 4-8, 2012CYCLE I Hardcopy Reports arrive in Districts - Individual Student Reports & Student Stickers HSPA Cycle II Reports for First-time Eleventh Grade Students only July 27, 2012 CYCLE II Reportsposted

26. WHO MUST TAKE • THE MARCH HSPA • ALLFirst-time Eleventh-Grade Students must takeHSPAMath & LAL • R11, 12, R12, RS & AH school students who have not passed HSPA Math or LAL • General Education • Limited English Proficient [NO LAL Exemption] • Special Education [except APA]

27. APA STUDENTS • EXEMPT FROM TAKING HSPA • All students who are EXEMPT FROM TAKING the HSPA MUSTtake the Alternate Proficiency Assessment (APA) in Mathematics & Language Arts Literacy as designated in each student’s IEP. • For enrollment purposes, a HSPA Answer FolderMUST be submitted for allfirst-time eleventh-grade APA students by student’s HOME district. • If an APA student responds to HSPA items, the answer folder will be scored, DEFAULTED to EXEMPT FROM PASSING, and HSPA scores will be reported.

28. Testing “Special” Students • TEMPORARY / EMERGENCYSECTION 504 PLAN • Sprainedorbroken arm (etc.) prior to test: prepare a temporary / emergency Section 504 Plan. • Student allowed to receive testmodifications & accommodations described in Appendix A of the Examiner Manual. • Modifications & accommodations (extra time, scribe, computer, etc.) must be included in Section 504 Plan. • 504 and SE/504 ACCOMMbubblesmust be gridded.

29. Acceptable Accommodations & Modifications- (APPENDIX A)

30. LARGEPRINT / BRAILLE • Need LP or BRAILLE materials but have NOT ordered them: contact MI IMMEDIATELY. • LP & Braille materials are shipped with regular materials but in SHRINK WRAPPED KIT. • Kit includes SUPPLEMENTAL INSTRUCTIONS &OMITTED ITEMS LIST that MUSTbe used. • SUPPLEMENTAL INSTRUCTIONSMUST bereviewed PRIOR to testing. • LP & Braille tests MAY NOT be the same as rest of school. THEREFORE, ONLY use LP & Braille kit materials provided.

31. Out-of-District • Placements (ODP) • Responsibilities of Sending / Home Districts • ALL students MUST be tested regardless of student location. • Sending / Home district MUST provide the receiving district with sending district’s county-district-school codes AND all applicable “School Use Only” info for each ODP student. • Sending / Home district MUST grid an answer folder for each APA ODP student who is EXEMPT FROM TAKING HSPA in ALL content areas.

32. Out-of-District Placements (continued) • Responsibilities of Receiving Districts / • Approved Private Schools • Receiving Districts(public & approved private schools for the handicapped) may test ODP students. • ODP answer folders MUST have the following: 1. Testing SiteCounty-District-School codes. 2. SendingCounty-District-Schoolcodes. • Students AttendingOut-of–District Placements roster MUST be completed.

33. Woodside Special Services 99 9 4 5 5 9 0 9 James Dunn James Dunn March 9, 2012 697 538 9777 401 Don Dixon 08 10 90 567894 Goodtown/Happy High 22 4444 333

34. HOMEBOUND, BEDSIDE & • Non-Testing ODP Placements • Students receiving homebound or bedside instruction MUST be tested unless they are too ill to participate. • Testing may occur ANYTIME during the 2 week testing period EXCEPT persuasive prompt which MUST be on a Thursday. • Examiner MUST be: • Licensedprofessional employed by the district. • Trained by school or district test coordinator. • Sign appropriate School Security Checklists. • Maintain test security at ALL times. • Return secure test materials to school coordinator ASAP after testing is completed.

35. LIMITED ENGLISH PROFICIENT STUDENTS • ALL LEP students MUST be tested. There are NO exemptions. • FORMER LEP students are NOT permitted LEP accommodations. • You MUSTprovide #1 and #2 of the following accommodations: • Additional time - 150% of the regular administration time: add extra time to EACH individually timed part. • Use of BILINGUAL TRANSLATION dictionary, preferably one normally used by the student as part of the instructional program. • Translate directions ONLY into the student’s native language. Translation of passages, items, prompts, and tasks is NOTpermitted. • You MUST test LEP students in roomsSEPARATE from general education students.

36. RETURNING STUDENTS • Completed ALL graduation requirements • EXCEPT passing HSPA & are NO longer enrolled. • GradeMUST be gridded RS. • Ideally should test at diploma granting high school BUT may test at any high school. • CDS code MUST be gridded using the diploma granting high school CDS codes. • HSPA Bar-Code Labels MUST be used if available AND have correct CDS code. • Returning Student Header Sheets MUST be used.

37. ADULT HIGH SCHOOL STUDENTS • GradeMUST be gridded AH. • CDS code MUST be gridded using the adult high school CDS codes the student attends. • Adult High School Students whose test of record is the HSPT11 and have NOT passed ALL sections of the HSPT11MUST pass the HSPA as follows: • NOT passed HSPT11 Math: MUST pass HSPA Math. • NOT passed BOTH HSPT11 Reading & HSPT11 Writing: MUST pass HSPA LAL. • HSPA Bar-Code Labels MUST be used if available AND have correct CDS code. • Adult High School Header Sheets MUST be used.

38. HSPA • PRE-ID LABELS • ONLYMarch administration • Ordered on-line for First-time EleventhGrade Students. • White label with YELLOW stripe • ALL unused Pre-ID Labels are to be DESTROYED.

39. HSPA ID BAR-CODE LABELS • Both for March & October administrations • Automatically sent for RetestStudents • WHITE label • ALL unused HSPA ID Bar-Code Labels MUST be returned on the Exited Student Bar-Code Label Return Form

41. MUST GRID • ALL ANSWER FOLDERS The following fields MUST be gridded (if applicable) for ALL students with AND without labels: • Grade • Test Booklet Number • Test Booklet Form • Supplemental Educational Services • Void • Medical Emergency • Not Present Regular

42. CAN GRID • ADD,CHANGE, DELETE The following fields MUST be gridded if applicable OR if information is incorrect OR missing from a student’s label: • District/School Student ID Number • Sex • Special Codes (HSPAFirst-time 11th graders only) • Ethnic Code (grid all that apply) • Title I • Economically Disadvantaged • Homeless • Migrant

43. CAN GRID • ADD, CHANGE, DELETE – Continued • Limited English Proficient • 504 • Special Education • SE/504 Accommodations • IEP Exempt From Passing • IEP Exempt From Taking (APA required) • Time In District • Time In School • Sending County / District / School Codes • Requisite Course (Biology only) • Schedule Configuration (Biology only)

44. CANNOT GRID • RECORD CHANGE PROCESS ONLY The following fields must NOT be gridded for students that have labels. If gridded in error, they MUST be erased completely. • Name • Date of Birth • HSPA ID Number (HSPA only) • State Identification Number • Testing Site County / District / School Codes

46. Required for ALL Students Required for ODP Student Only

49. Mathematics Reference Sheet (Appendix C) • Students MUST have the reference sheet during Math testing. • NOMathematics Reference Sheet = Voided Math Section. • Overage used for instructional purpose AFTER testing.

50. CALCULATOR • REQUIREMENT • District MUSTprovide students with calculators. • Student MAY use own calculator. • Examiners MUST have extra calculators. • BEST calculator for a student to use is the calculator which the student uses every day. • ALL calculators must have minimum acceptable functions. • REMOVE instructional manuals & function reference sheets before testing. • Memories & programs MUSTbe cleared before & after testing.