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Oregon's Trends in Post-Secondary Outcomes 2017-2018

Learn about Oregon's post-secondary outcomes data collection process and strategies for contacting hard-to-find youth. Access the application and view reports.

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Oregon's Trends in Post-Secondary Outcomes 2017-2018

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  1. Post Secondary OutcomesSally Simich, Oregon Department of Education

  2. Data Collected Yearly by States

  3. Oregon’s Trends in PSO

  4. In 2017-2018 • Districts need to document attempts to contact all leavers on their list • The target completion rate is 85% • PSO is part of the SPR&I consolidated plan

  5. Data Collection Process • General Process: • Download instructions, script, & agency supports • Print call logs (individually or in a batch) • Send postcard informing student/family of interview • Assign calls to someone who is familiar with the student • Make sure this person has access to the PSO application • Complete interview with student/family member using online data entry • Paper copies should only be used when the application is unavailable.

  6. Applications Menu • From the District Website under Quick Links, you will find a link to Find Security Administrator. That person will give you access to the application. • District decides who should have access – system designed to allow interviewers to enter data online as data is collected. • Click on Special Ed Post School Outcomes 2.0.

  7. Post School Outcomes Data Agency contact information must be entered here. Include contacts for the collections, teachers, and interviewers. Both the Exit and the Follow Up collection start with the choice of entering data or viewing reports and data downloads. Special Ed Post School Outcomes Data Collection

  8. Exit Interview • Optional collection, but critical for getting contact information. • Opportunity to engage student and family in the PSO process. • Collection open February and closes in September. • Agreement to participate required from parent or adult student, contact information can be collected at any time of the year. Data can only be entered when collection is open. • Enter names, contact information and interview data for students expected to exit for the final time.

  9. Agreement to Participate • Exit interview – Signed agreement to participate is required to interview students still in school. Can be found at http://triwou.org/projects/tcn/topicslist/197/pso • Follow-up interview – Agreement to participate form is not required, as it is implied when the student or family member answers the questions. • Districts are required to conduct follow-up interviews, even if the student or family refused to participate in the Exit interview.

  10. Follow-up Interview • Mandatory data collection • List of students to interview is provided • All leavers included for 2018 calls • Online data entry suggested • The outcomes must be completed in the first 12 months after students leave • Collection open June through September

  11. PSO Data Reports • PSO data results can be viewed going to at least 2011-2012 in the Reports and Download section: Exit and Follow Up reports • Engagement Summary • Representativeness of Sample • Interview Summary, by district and building Special Ed Post School Outcomes Data Collection

  12. Strategies for ContactingHard-to-Find Youth • Provide Pre-Notification • In school, discuss the interview with students • Share what district has learned from past students • Include PSO information with other information • Have students identify who should call them during last IEP meeting (teacher, coach, etc.) • Create Familiarity • Best motivator from study = help other students • Practice interview

  13. Strategies for Contacting Hard-­to­‐Find Youth • Show Interest When Conducting the Survey • Be enthusiastic and interested in the answers • Convey a non-judgmental tone • Provide Incentives • Remind students that information will be shared to help other students and improve school services. • Modest, $5.00 monetary incentive to “hardest” of the hard to find youth • Maintain Contact • Know who in family is still in school • Leave call back number on messages so youth know it’s you • Use PSO logo on all materials, reminders, etc.

  14. Post Card Notification of Post School Outcome Data Collection.

  15. Sample Text for the Postcard

  16. Sally Simich Sally.simich@state.or.us Oregon Department of Education Secondary Transition for Students with Disabilities http://www.oregon.gov/ode/students-and-family/SpecialEducation/SecondaryTransition/Pages/default.aspx Transition Community Network (TNC) http://tcntransition.org

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