1 / 21

From records to archives Implementation of digital preservation at the EC

This presentation discusses the implementation of digital preservation at the European Commission, focusing on the transition from physical records to digital archives. It covers topics such as the preservation actions, technical setup, repository structure, metadata model, and storage policy. The presentation also provides information on the complexity of the ingest process and the sources involved in the digital preservation efforts.

latasha
Download Presentation

From records to archives Implementation of digital preservation at the EC

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. From records to archivesImplementation of digital preservation at the EC Lieven BAERT European Commission SIO meeting @ NATO 21/05/2019

  2. The Archives team

  3. The Archives team since 1983 RÈGLEMENT (CEE, EURATOM) N° 354/83 DU CONSEIL du 1er février 1983 concernant l'ouverture au public des archives historiques de la Communauté économique européenne et de la Communauté européenne de l'énergie atomique

  4. Movie https://audiovisual.ec.europa.eu/en/video/I-152983

  5. History – 1952-1967

  6. History – 1967 MergerTreaty EuropeanCommunities European Union

  7. Right of initiative • Policy and budget implementation • Guardian of Treaties • International representation

  8. Digital Preservation Analysis start 2012 Proof of Concepts 2013 Licences obtained 2014 Production release 2017 Part of the e-Domecpolicy (HPS)

  9. Digital Preservation Technical setup Repository structure Metadata model Information package Access Source systems Storage policy Preservation actions Security/visibility Pre-ingest RM integration Ingest AMS integration Reporting DP plan

  10. HPS metadata model Generic concepts SIP <…> Preservica XIP XML </…> <…> HPS metadata XML </… RM metadataanalysis

  11. General ingest workflow Commission service ← →Historical Archives Service Ingest actions Ingestsuccess Pre-ingest actions • Structure • Preservationmetadata • FT search • Source data • Validate • [accept Paper] • Accept SIP • Runingest • [New source system ?] • Select content • Validate • Requesttrf Digital objects Size (GB) 5.157.635 2.083

  12. in production Sources - HAN 90ies today 45M docs, 65M digital objects, 70TB data 60ies

  13. in production Sources - HAN +1.000 transfers ca. 600.000 documents ca. 9.000 dossiers Ingestprocessbuilt-in Complexity of 2-way communication

  14. in production Sources – Shared drives Only for Cabinets (Barroso I and Barroso II) 67 GB + 876 GB 220.000 + 2.200.000 objects Ingest via specifictool Limited « quality » Limited access

  15. in production Sources - Sybil Application to manage the President’s mail 2004-2011 ca. 40.000 records + 100.000 objects Mapping to metadata model SIP creation by local IT team

  16. being tested Sources - Adonis Former RM system (1995-2010) – ca. 150 databases 20.000.000 records 15.000.000 objects 600.000 dossiers « Retro » scanning High appraisal effort Specific SIP creator

  17. being tested Sources – ARCHIS-Scanning • Internaldigitisation • At dossier level: 16.500 • At image (page): 4.400.000 • Around 35 TB of data • Complexmapping: • Scanning technical data • Archival description data BAC-0101-1999-0311, p.29

  18. to be analysed Sources – External scanning • Externaldigitisationsince 2013 • COM numbers: 33.000 • Images (pages): 4.500.000 • roughly 50 TB of data • Complexmapping: • Publications Office XML format • Archival description data

  19. to be analysed Sources – future sources • Bilateral discussion to discuss major IS of DG’s • Ongoing • In parallel: Digital Preservation Plan • Definevarious aspects of digital preservation • Implement (technical) archiving solutions • Createoverview of IS 1120 Commission information systems are registered in the portfolio management system, among them, 754 are “operational”. (source : GOVIS – feb 2018)

  20. Thankyou lieven.baert@ec.europa.eu http://ec.europa.eu/historical_archives/index_en.htm

More Related