Overview of Faculty and Promotions (FAP) Committee at Boston University School of Medicine

1. Overview of Faculty and Promotions (FAP) Committee at Boston University School of Medicine Kitt Shaffer, MD PhD FACR Professor of Radiology, BUSM Vice-Chair for Education in Radiology Chair, FAP Committee

2. topics • committee (members, procedures) • common issues leading to denial • outcomes over recent years • detailed data for 2011

3. committee • administration • Trang Tran Manager of Faculty Actions Office of the Dean and Provost, BUSM 617-638-5301 ttran16@bu.edu

4. committee • Chair, Kitt Shaffer MD PhD FACR, Prof Radiology • since January 2012 • Vice-Chair, Harold Lazar MD, Professor Surgery • since January 2012

5. committee • Chair, Kitt Shaffer MD PhD FACR, Professor Radiology • Vice-Chair, Harold Lazar MD, Professor Surgery • Christopher Akey PhD, Professor Physiol/Biophysics • Karen Antman MD, Provost and Dean • Emelia Benjamin MD, Professor Medicine (Jan ’13) • James Feldman MD, Professr Emergency Medicine • Susan Fisher PhD, Professor of Microbiology • Richard Saitz MD, Professor Medicine/Epidemiology • Bob Stern PhD, Professor Neurology (starting Jan 2013) • Jennifer Vasterling, PhD, Professor Psychiatry, VA (Jan ’13)

6. procedures • FAP meets 1st Thursday monthly • files are due ~ 3 weeks prior to meeting • Trang distributes agenda, links to files • all committee members can access files • Chair reviews ALL files

7. Appointment & Promotions procedures • Associate or Professors presented in detail by one assigned committee member, discussed by group • Assistant and Instructor approved without discussion unless issues raised • Votes are recorded

8. promotions-recent changes • 1/1/12 new review procedure • “All faculty appointments shall be approved by the President and reported to the Corporation” • As before, President Brown delegated to the BUMC Provost the approval of: • modified titles (Adjunct, Clinical, Emeritus, Visiting) • Instructors, Assistant Professors • increased need for internal diligence, adherence to criteria

9. promotions-recent changes • reporting to Corporation • new photo coversheet for each appointment • Deans letter summarizes pros and cons for each • “transparent, thorough, meaningful information” for Academic Affairs Committee, Board of Trustees • biannual distribution of records to AAC, Trustees • annual reporting to AAC and Trustees • goal: Improving Faculty Quality

10. titles

11. other titles • Clinical • primarily practice instruction, clinical teaching • May be voluntary (not paid by BU or affiliates) • often preceptors for clinical sites • generally no/little scholarly activity

12. other titles • Research • scientists and scholars supported primarily by other faculty’s grants • working for another PI, NOT an independent PI • generally not involved in medical or graduate student teaching or administration

13. other titles • Adjunct • person with primary academic appointment at another institution • may also have other prefixes (Clinical, Research)

14. other titles • Emeritus • honor and esteem for past service • intent to continue collegial relationships after retirement • 10 years of service • must be voted by department faculty

15. Reference Letters

16. letters • should focus on qualifications, reputation • ‘arm’s length’ • unbiased opinion of value of contributions • NOTfrom collaborators • from respected university or program • rank at least as high as promotion sought

17. organization of CV Use BU format-- http://www.bumc.bu.edu/provost/ap/appforms/ Removefiller!! Sample items are included to demonstrate the proper format and should be deletedbefore saving the final CV. Delete sections in which applicant has no entries.

18. organization of CV • bibliography • Consistent, and list all authors (no et al) • boldfacename • chronological, number items • do not include items that are ‘submitted’ or ‘under review’. • accepted for publication (in press) is ok

19. organization of CV • Presentations • organize by date and year, number items • include location and venue as well as title • Awards • Provide title of the award and group presenting the award. Assume the reader knows nothing, give details • Mentorship • list not only WHO but where they are now

20. Data*2011 was LCME preparation

21. Details: promotion Assistant Professor since 1/12- all approved AVG

22. Details, all Assoc Prof since 1/12 ** 12 chapters +Associate Ed, Journal ++Many nat’l committees * 39 curricula AVG (approved)

23. Details, promotion Professor since 1/12 AVG (approved)

24. Recent denials • insufficient publications: average for • Associate ~ 25, range 16-36 • Professor ~ 70, range 39-118 • insufficient scope of reputation • regional/national for Associate • national/international for Professor

25. Other issues • insufficient grant documentation • amounts, role • should name PI for each grant • issues with letters • only from friends, collaborators • inappropriate addition of “Clinical” • only for those without teaching, administrative, or research potential

26. What if promotion is denied? FAP Chair calls or meets with Department chair • Discusses reasons for denial • options for faculty for future • provide advice on any insufficient documentation

27. questions?