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Session # 17

Session # 17. Processing Direct Loans for Schools That Have Never Processed with COD Barbara Davis. Agenda. What is COD? Let’s look at the website from a processing cycle perspective COD Resources. What is COD?.

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Session # 17

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  1. Session # 17 Processing Direct Loans for Schools That Have Never Processed with COD Barbara Davis

  2. Agenda • What is COD? • Let’s look at the website from a processing cycle perspective • COD Resources

  3. What is COD? • FSA’s system to collect, process, store and transmit Grant and Direct Loan data • Interacts with CPS, Schools, G5 and Direct Loan Servicing

  4. CPS COD Loans and Disbursements DLSS NSLDS G-5 Direct Loan Processing Systems SAIG ISIR FAFSA SAR e-MPN Electronic Entrance & Exit Counseling Repayment/ Servicing SAIG Origination & Disbursement Loans and Disbursements Enrollment Status Funding Data Funding Request Money SAIG Enrollment Data

  5. Common Record “Data Blocks” Disbursement Response Award Response Person Response Entity Information Response Common Record Response

  6. COD.ed.gov

  7. Looking for More Information?

  8. COD Home Page

  9. Direct Loan Processing Cycle

  10. Origination • What does origination mean? • What does an origination ID look like? • Where can I see these records in COD? • What about credit checks for PLUS? And the Promissory note?

  11. The Direct Loan Award ID Sequence # of loan at this school for this borrower during award year • 21 characters 123456789S10G99999001 Award year Trailing (0910) Social Security Number Loan Type Sub, Unsub, Plus Direct Loan School code

  12. Person Menu

  13. Person Information

  14. Direct Loan Information

  15. Award Detail

  16. Promissory Note

  17. Credit Check Decision

  18. Direct Loan Processing Cycle

  19. Disbursement • Pending versus Actual • Where can I see these records in COD? • Tabs – Person, Batch • Tools to assist you • Reports both COD and internal • School Monitoring email

  20. Person Menu - Disbursement

  21. Disbursement Detail

  22. Disbursement History

  23. Batch Search: SSN Enter SSN and choose specific award year or select all award years for complete history

  24. 24

  25. View Response

  26. 30 Day Warning Report

  27. School Monitoring Email

  28. School Monitoring:Unsubstantiated Cash

  29. School Monitoring:30 day disbursement reporting

  30. Direct Loan Processing Cycle

  31. Reconciliation • What is it? • Tools for Reconciliation • COD Screens • SAS • COD customer service reconciliation specialists

  32. Reconcile • Know where the cash is • Monthly basis • School reconciles internally, FAA and Business offices • School reconciles externally with COD • End of award year close out

  33. School Account Statement • Cash Summary • Cash Detail • Loan Detail • Disbursement Detail • All either monthly and/or YTD

  34. COD Customer Service Support • Direct Loan # 800-848-0978 • codsupport@acs-inc.com • Team of dedicated reconciliation specialists in addition to your regular CSR

  35. More about COD? • COD Computer Based Training • Available to download from IFAP • Visit COD in the PC lab • COD Technical Reference • Vol 1- Cod Overview • Vol 2- Implementation Guide • Vol 6 – Reports and Print Specifications (manifest)

  36. Contact Information We appreciate your feedback and comments and can be reached at: Barbara.davis@ed.gov 202.821.3953

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