Payment Voucher (Bank)

1. Payment Voucher (Bank) R-FA Designed by Ashwan Saini (EDP) Ahmedabad

2. Payment Voucher (Bank) • Payment voucher (bank) is used when payment is done to a party through cheque. This entry is all most same as Payment Voucher (Cash) entry except we select Payment mode through bank instead of cash. • This voucher is created after Payment Order(PO) is received for the payment and got approved by branch in charge. Designed by Ashwan Saini (EDP) Ahmedabad

3. To create this voucher click on Transaction on the main screen. From the displayed menu click on Payment Voucher then from the sub menu click on Payment Voucher (Bank) Designed by Ashwan Saini (EDP) Ahmedabad

4. Payment Voucher (Bank) screen with search option like Voucher no, Ref No, date, Particular, Amount or +New Record button to enter/Create new record. Designed by Ashwan Saini (EDP) Ahmedabad

5. Lets take an example by searching for all records where the Payment Voucher (Bank) amount is ₹51000.00. We will click the search button to display the records on screen. Because this search uses like condition so it also displays a record with ₹151000.00 also Designed by Ashwan Saini (EDP) Ahmedabad

6. To edit or view any record click on the buttons in front of the voucher number. Designed by Ashwan Saini (EDP) Ahmedabad

7. Here is screen short of the voucher No NYT-00875PVCHB which was opened in view mode. Designed by Ashwan Saini (EDP) Ahmedabad B here represents bill wise reference linked

8. To view this Bill Wise Details click on “B” and a new window will open with details. Here system is showing a reference SRKJ-00004(New System) created in Payment Order(PO) earlier against which this voucher is created. By linking the entry will be knocked off. Designed by Ashwan Saini (EDP) Ahmedabad

9. Lets start by creating a Payment Voucher (Bank). Click on +New Record Designed by Ashwan Saini (EDP) Ahmedabad

10. For this example we will do the entry from NYT branch and a payment voucher will be made for Laser World party. Here I have entered NYT-Ahmedabad as branch. No need to select any series as its auto number meaning number will come automatically one after other. Designed by Ashwan Saini (EDP) Ahmedabad

11. Enter Date, its good to enter Ref No as it gives little information and can be helpful in doing search later. Designed by Ashwan Saini (EDP) Ahmedabad

12. We will start by entering the Control /General Ledger name Point to Remember We don’t need to select sub ledger in case of General ledger. We have to do Debit and Credit either can be done first Select the Ledger CREDITORS FOR EXPENSE as our sub ledger comes under this Designed by Ashwan Saini (EDP) Ahmedabad

13. Now we need to select sub ledger also as Creditors For Expense is a control ledger. Designed by Ashwan Saini (EDP) Ahmedabad

14. Here in Debit Amount we entered ₹1000 as the Payment Voucher(PO) was made of ₹1000 Designed by Ashwan Saini (EDP) Ahmedabad

15. Always enter the Narration in the Narration Column as it will be shown in print out and its very useful for others to understand why this expense was done by simply reading it. Designed by Ashwan Saini (EDP) Ahmedabad

16. Here this “B” represents Bill Wise Reference what it means is that if a reference was created for this payment through Payment Order (PO) then it can be linked here and can be knocked out so we know the payment is done and nothing is standing. Designed by Ashwan Saini (EDP) Ahmedabad

17. A new window opens, here we will select Agst Ref as we going to link the references already created in Payment Order(PO) entry earlier Designed by Ashwan Saini (EDP) Ahmedabad

18. Earlier we have created two references while doing the Payment Order (PO) entry these are shown here. We will select both of them one by one and click on Add button so that these references are linked with this payment voucher entry. Designed by Ashwan Saini (EDP) Ahmedabad

19. Now click on Save button so that the Bill Wise Details are linked in the voucher entry Designed by Ashwan Saini (EDP) Ahmedabad

20. Now that the Debit side entry is done we are going to do Credit side entry. We will start by selecting the Ledger as we are giving payment in Chequeso we will select Bank name Designed by Ashwan Saini (EDP) Ahmedabad

21. Here we are going to select the bank name from which the payment is being done. When you do these entries you will only see the banks which are linked with that branch. Designed by Ashwan Saini (EDP) Ahmedabad

22. Enter the Credit amount here its ₹1000 then click on add button Designed by Ashwan Saini (EDP) Ahmedabad

23. Now that all the data is entered we will need to select the Mode of Payment from the list in this case its Cheque Designed by Ashwan Saini (EDP) Ahmedabad

24. Enter the Name on which the cheque was issued Designed by Ashwan Saini (EDP) Ahmedabad

25. Select Series in which this cheque will come Designed by Ashwan Saini (EDP) Ahmedabad

26. Here 6057-6097 series is selected and the next available cheque in the series is automatically shown. Designed by Ashwan Saini (EDP) Ahmedabad

27. Enter the date on the Issued cheque then click on Save / Save & New button Designed by Ashwan Saini (EDP) Ahmedabad