Payment Voucher (Cash)

1. Payment Voucher (Cash) R-FA Designed by Ashwan Saini (EDP) Ahmedabad

2. Payment Voucher (Cash) • This voucher is created from Finance module of ERP named as R-FA • Payment Voucher (Cash) is used when some payment is done from Cash In Hand • The Payment voucher (Cash) amount cannot be greater then ₹20000 in one day for one party. Designed by Ashwan Saini (EDP) Ahmedabad

3. To create this voucher click on Transaction on the main screen. From the displayed menu click on Payment Voucher then from the sub menu click on Payment Voucher (Cash) Designed by Ashwan Saini (EDP) Ahmedabad

4. Payment Voucher (Cash) screen with search option like Voucher no, Ref No, date, Particular, Amount or +New Record button to enter/Create new record. Designed by Ashwan Saini (EDP) Ahmedabad

5. Lets take an example by searching for all records where the Payment Voucher (Cash) amount is ₹1000.00. We will click the search button to display the records on screen. Designed by Ashwan Saini (EDP) Ahmedabad

6. All the records where the Total amount was ₹1000.00 are displayed on the screen. To edit or view any record click on the buttons in front of the voucher number. Designed by Ashwan Saini (EDP) Ahmedabad

7. Here I have clicked on the view button in front of voucher No. NYT-00256PVCH and it is displayed on the screen with all details Designed by Ashwan Saini (EDP) Ahmedabad Here this A represents Analysishead

8. Analysis head helps in bifurcation of expense means it explains exactly for whom or what this expense was done. As here we can see that ₹1000 was given against TELEPHONE EXPENSES but for which telephone as there can be any number of telephones in the company. So we will click on this A to see the username of that telephone. Designed by Ashwan Saini (EDP) Ahmedabad

9. A new window opens on the screen and displays the details So these Analysis are very handy when doing entries. They are used in many forms in RFA Designed by Ashwan Saini (EDP) Ahmedabad

10. Lets start by creating a Payment Voucher (Cash). Click on +New Record Designed by Ashwan Saini (EDP) Ahmedabad

11. For this example we will do the entry from NYT branch and a payment voucher will be made for Laser World party. Here I have entered NYT-Ahmedabad as branch. No need to select any series as its auto number meaning number will come automatically one after other. Designed by Ashwan Saini (EDP) Ahmedabad

12. Enter Date, its good to enter Ref No as it gives little information and can be helpful in doing search later. Designed by Ashwan Saini (EDP) Ahmedabad

13. We will start by entering the Control /General Ledger name Point to Remember We don’t need to select sub ledger in case of General ledger. Designed by Ashwan Saini (EDP) Ahmedabad

14. Now we need to select sub ledger also as Creditors For Expense is a control ledger. Designed by Ashwan Saini (EDP) Ahmedabad

15. Here in Debit Amount entered ₹1000 Designed by Ashwan Saini (EDP) Ahmedabad

16. Always enter the Narration in the Narration Column as it will be shown in print out and its very useful for others to understand why this expense was done by simply reading it. Designed by Ashwan Saini (EDP) Ahmedabad

17. Here this “B” represents Bill Wise Reference what it means is that if a reference was created for this payment through Payment Order (PO) then it can be linked here and can be knocked out so we know the payment is done and nothing is standing. Designed by Ashwan Saini (EDP) Ahmedabad

18. A new window opens, here we will select Agst Ref as we going to link the references already created in Payment Order(PO) entry earlier Designed by Ashwan Saini (EDP) Ahmedabad

19. Earlier we have created two references while doing the Payment Order (PO) entry these are shown here. We will select both of them one by one and click on Add button so that these references are linked with this payment voucher entry. Designed by Ashwan Saini (EDP) Ahmedabad

20. Now click on Save button so that the Bill Wise Details are linked in the voucher entry Designed by Ashwan Saini (EDP) Ahmedabad

21. Now that the Debit side entry is done we are going to do Credit side entry. We will start by selecting the Ledger as we are giving payment in cash so we will select “Cash In Hand” ledger Designed by Ashwan Saini (EDP) Ahmedabad

22. Enter the Credit amount here its ₹1000 then click on add button Designed by Ashwan Saini (EDP) Ahmedabad

23. Now that all the data is entered we will click on Save or Save & New button to save this voucher. Designed by Ashwan Saini (EDP) Ahmedabad