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Data Collection and Chapter Organizational Management

Ethan LaRochelle - Denver Professionals. Data Collection and Chapter Organizational Management. Managing a Chapter Leadership Structure Roles and Responsibilities Project Selection Raising Funds Growth Institutional Knowledge. My Background

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Data Collection and Chapter Organizational Management

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  1. Ethan LaRochelle - Denver Professionals Data Collection and Chapter Organizational Management

  2. Managing a Chapter Leadership Structure Roles and Responsibilities Project Selection Raising Funds Growth Institutional Knowledge My Background President, Northeastern University Chapter(2006-2008) Various roles before Traveled with NEU team to Honduras multiple times Chair, EWB-USA Mentors Committee (2009-Present) Membership Chair, Denver Professional Chapter (2011-Present) Introduction Project Sustainability Chapter Sustainability

  3. Institutional memory is a collective set of facts, concepts, experiences and know-how held by a group of people. As it transcends the individual, it requires the ongoing transmission of these memories between members of this group. Institutional Knowledge Institutional memoryFrom Wikipedia, the free encyclopedia

  4. An Example: Field Data Types of Data • Water Flows • Water Quality • Geographical Surveys • GPS Waypoints • Health Surveys • Demographic Information • General Discussions • MOUs

  5. An Example: Field Data What not to do with it • Write a report (and forget about it?) • Save it on a computer (or USB drive, CD, DVD, etc.) • File it in an office • Put it in a pile • Lose it

  6. An Example: Field Data Other options Share It! Web site Meetings Maps Post photos (with Metadata) Post a report Put it in the Cloud

  7. The Players Highly Customizable Data Rich ---------- Customizability ---------- Not Customizable Data Poor ---------- Data Saturation ----------

  8. The Players • MediaWiki • Drupal • Joomla • WordPress • Google Sites ---------- Customizability ---------- • Google+ • Facebook • LinkedIn • Twitter • Google Calendar ---------- Data Saturation ----------

  9. The Players: Mapping • ESRI - ArcGIS • Ushahidi • Google Earth ---------- Customizability ---------- ---------- Data Saturation ----------

  10. The Players Technologies Wiki CMS Social Media Photo Sharing Mapping Communication

  11. The Players Technologies Wiki CMS Social Media Photo Sharing Mapping Communication

  12. The Players Technologies Wiki CMS Social Media Photo Sharing Mapping Communication

  13. The Players Technologies Wiki CMS Social Media Photo Sharing Mapping Communication

  14. Denver Professionals Joomla CMS (www.ewbdenver.org) JNews for Mailings Wiki (www.ewbdenver.org/wiki) Project Data Event Planning Webdisk (Password Protected) Funding Information Project Logs

  15. Northeastern University No CMS (www.ewb.neu.edu) Google Groups for Mailings Wiki (www.ewb.neu.edu/wiki) Project Data Event Planning Google Documents (Password Protected) Funding Information Project Logs

  16. Distributed Collaboration Students Geographically concentrated University IT resources Quick to adopt technology High turn-over Professionals Geographically sparse Multiple company IT Silos Generally have more resources Monetary Contacts

  17. The Players Technologies Wiki CMS Social Media Photo Sharing Mapping Communication

  18. Conclusions Each chapter may have different needs Identify the tools for your chapter Standardize on a format Raise awareness Record everything Needs to be a habit

  19. Questions and Discussion Continue the discussion http://www.ewbdenver.org/wiki Thank You Possible Discussion Topics Sharing resources between chapters Template for organization of web presence Other topics in chapter sustainability

  20. Additional Information

  21. Additional Tips Minimize overhead Most of the services in the presentation are free Use free services as much as possible Have term limits Student chapters: Don’t let Seniors hold an executive board position, but turn to them for advice Always have a design “under-study” Under classman or new members should shadow the project design lead Talk with other chapters What you’re trying to do has probably been done before

  22. Additional Tips Make sure you have a solid relationship with your partner NGO Have open communication If your chapter is new, start with a small project and work up Make sure the project is a good fit for your chapter

  23. Example: Joomla

  24. Example: Joomla

  25. Example: JNews Newsletter

  26. Example: JNews Newsletter

  27. Example: Wiki

  28. Example: Wiki

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