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Meetings that Shake, Rattle, and Roll

Meetings that Shake, Rattle, and Roll . Annual 4-H Leader Volunteer Training. 4-H Meetings that Shake, Rattle, and Roll Annual 4-H Volunteer Training Agenda. Welcoming New Members and Creating a Welcoming Environment Three Parts of a Meeting Club Assessments Evaluation

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Meetings that Shake, Rattle, and Roll

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  1. Meetings that Shake, Rattle, and Roll An EEO/Affirmative Action employer, University of Wisconsin-Extension provides equal opportunities in employment and programming, including Title IX and American with Disabilities (ADA) requirements. Annual 4-H Leader Volunteer Training

  2. 4-H Meetings that Shake, Rattle, and RollAnnual 4-H Volunteer Training Agenda • Welcoming New Members and Creating a Welcoming Environment • Three Parts of a Meeting • Club Assessments • Evaluation • Questions and Answers

  3. Section 1. Welcoming new members and creating a welcoming environment

  4. Welcoming new members and creating a welcoming environment • Do you remember when you were part of a new group? How did you feel? • Were you: • Excited? • Ready to learn new things? • Nervous to meet new people? • Worried that you wouldn’t know what was going on?

  5. Get Acquainted Activity/ice Breaker: Across the Line activity • Everyone should stand on the one side of the line • When you hear a statement that applies to you, step over the line • Look around to see who has stepped across the line and who has not • After everyone looks around you can step back over the line to hear the next statement

  6. Get Acquainted Activity/ice Breaker: Across the Line Activity Discussion Let’s Discuss: • Did anyone learn something new about someone? • What did you learn about someone that you have known for a while? • How might knowing these things help you in connecting to others in the 4-H Club? • How will this make a more welcoming environment in your club?

  7. Getting Better Acquainted = A More Friendly Club Environment • Get acquainted activities: • Help us discover how we are alike and different • Provide starting points for conversations • Help everyone to feel welcome • Provide opportunities for everyone to take responsibility for creating a welcoming environment • Helping others feel welcome is the responsibility of everyone. • What are some things that YOU can do to help everyone get better acquainted and feel welcome?

  8. Get Acquainted Activity/ice Breaker: Dot Activity • Everyone should close your eyes when instructed to do so. • During the activity there must be no talking. • You will feel something placed on your forehead, don’t be alarmed, it is not permanent. • Wait for further instructions.

  9. Get Acquainted Activity/ice Breaker: Dot Activity Discussion Let’s Discuss: • How did you feel when you found your group? • Did those that had a group try to help those without a group, and if so, how? • How can we apply this to your 4-H club?

  10. Welcoming new members and creating a welcoming environment Let’s Discuss: • Why is it important to create a welcoming club environment? • What are the risks of not having a welcoming environment at your 4-H club meeting? • What do you currently do in your club to welcome new members? • What are some new ideas that you can use at future 4-H Club meetings to create a welcoming environment?

  11. Section 2: Three Parts of a MeetingBusiness, Education and Recreation

  12. Three parts of a meeting Let’s Discuss: • What happens at your regularly scheduled club meetings?

  13. Three parts of a Meeting: Business • Members brainstorm ideas • Members make decisions • Club activities and events • Leadership for committees and club • Finances and fundraising • Other decisions • Decisions can be made using parliamentary procedure, building consensus, or other strategies • The group should decide on how decisions are made.

  14. Three parts of a Meeting: Business During the business section, members benefit by: • Expressing themselves in a group • Listening to the viewpoints of others • Making decisions • Working together and building consensus • Learning about others • Gaining experience in working with other from different ages and groups • Developing leadership skills

  15. Three Parts of a Meeting: Education • Members learn about their community, other member’s projects, special emphasis topics, and other experiences • Members can give demonstrations, illustrated talks, work on project books, or work on their projects • Opportunities for guest resource speaker or educational tour • Use of Special Emphasis programming

  16. Three Parts of a Meeting: Education During the education section, members benefit by: • Experiencing new project ideas • Gaining knowledge through hands on learning • Exhibiting or demonstrating what they have learned in a project area • Sharing 4-H experiences past the 4-H club level • Exploring new ideas and ways of doing things • Gathering information about the community, the people in it, and how they fit in • Considering new career options • Learning to learn

  17. Three Parts of a Meeting: Recreation • Recreation should be part of every meeting • Provides cooperation and encourages interaction • Can be at the beginning or the end of the meeting • Recreation could include: • Group games • Team building games • Ice breakers • Hikes • Parties • Nutritious snacks

  18. Three Parts of a Meeting: Recreation During the business section, members benefit by: • Socializing and friendship skills • Building teams and working together • Gaining leadership skills • Developing an understanding of how other are similar and different than themselves • Making everyone feel welcome and included in the group • Building a sense of belonging • Having Fun!

  19. Three Parts of a Meeting: Piecing it together Activity Discussion Let’s discuss: • Did all the pieces fit into the pie chart? • If anything was left out, where might it fit and why? • Are there items that could fit into multiple sections? Why? Take a moment to consider your last 4-H club meeting agenda. • What area of your 4-H club meetings are you doing well at? • Where do you need to improve? • Why is it important to have a meeting that has business, education, and recreational items?

  20. Three Parts of a Club Meeting Let’s Discuss: • How would you describe a great 4-H club meetings? • What are some changes your club plans to make in order to support the three parts of a meeting? • Who needs to be involved in the planning of 4-H meetings? • How can you gather information from members to find out if they think the 4-H meetings are effective and include business, recreation, and education?

  21. Section 3: Club Assessments

  22. Club Assessments Benefits of assessing a 4-H Club: • Provides a safe environment for members, parents and leaders to voice their thoughts • Highlights aspects of the club that could be strengthened • Sets a good example for youth about evaluating activities and striving to “make the best better” • Decreases frustration levels by providing a formal opportunity for feedback • Can be a fun, interactive, and educational experience • Involves youth leaders in a decision making process

  23. Club Assessments: Feedback Form Activity • The Four Essential Elements are important for all youth programs • Club members should be experiencing belonging, generosity, mastery, and independence • How effective is your 4-H meeting?

  24. Club Assessment: Feedback FormsActivity Discussion Let’s Discuss • What things do you think your 4-H meeting is doing well? • What areas could be improved on? • What are ideas that could be easily started in the 4-H meeting that would make a difference? • How do you think members and leaders may answer some of these questions?

  25. Club Assessments: Strengths and Weaknesses of Our 4-H Meetings Activity • 4-H members are the key to making the best better. • Their voice helps build on the strengths of the club or committee • Their ideas will minimize the weaknesses of the club or committee • Listen closely to the instructions on an activity that can make the best better

  26. Club Assessments: Strengths and Weaknesses of Our 4-H Meetings Activity Discussion Let’s Discuss: • What common things were identified as what is working and strengths of the 4-H meeting? • What ideas received the most votes for areas of improvement? • What items on either list surprised you? Why? • What are the next steps to address the areas of improvement?

  27. Club Assessments Let’s Discuss: • What are the benefits of assessing a 4-H club? • How can your club incorporate assessments into your club meetings so all members can participate? • How can you involved your officer team in the assessment process? • How can you include your younger 4-H members? • Based on the results of the assessment of the 4-H meeting, identify steps to take to improve the 4-H meeting experience.

  28. Meetings that Shake, Rattle, and Roll Let’s discuss the training overall: • Why do you think that it is important to have get acquainted activities at club meetings? • How else can a welcoming environment be created? • What do you plan to enhance in the three parts of your club meeting? • What is a new way that you learned today to assess your club that you plan to use?

  29. Additional Web Links and Information • Wisconsin Community Club Central: http://www.uwex.edu/ces/4h/clubs/ • 4-H 101 http://www.4-Hmilitarypartnerships.org/DesktopDefault.aspx?tabid=57 • Who wants to be a Parliamentarian? Interactive learning tool from University of Illinois Extension-Urban Extension Website: http://urbanext.illinois.edu/who/ • 4-H Ceremonies. Resources from University of Illinois Extension – Urban Extension Website: http://urbanext.illinois.edu/who/

  30. Thank You Developed by Jill Jorgenson, 4-H Youth Development Educator and Sue Pleskac, Volunteer Leadership Specialist

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