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Introducing Vulindlela

This article discusses the introduction of Vulindlela, a data warehousing environment that aims to collect and manage data to deliver useful, integrated information to support financial management within the South African government. It highlights the challenges faced in the South African situation before the implementation of Vulindlela and the benefits it brings, such as consolidated accounts, better cash flow management, and transparency.

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Introducing Vulindlela

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  1. Introducing Vulindlela

  2. South African Situation Estimated Expenditure 2001/02 – R258,3 Bil

  3. 15% 9% 3% 73% African Asian Coloured White South African Situation Personnel Distribution: 1,061,527

  4. FIN FIN FIN AGRI AGRI AGRI HEAL HEAL HEAL South African Situation - Departmental Structure - National Government ( 33 Ministries/Departments) HEAL AGRI FIN Provicial Government ( 9 Provinces )

  5. South African Situation Before

  6. Programmer Pains A few days later...

  7. Pains Too late!!

  8. Personnel Stock control Finance Data Rich Information Poor

  9. 7/8 10TH? FMS / BAS OTHER SYSTEMS PERSAL 10/8 MINISTER NATIONAL TREASURY “VULINDLELA” PROVINCES DEPARTMENTS

  10. System Pains Cannot Provide Consolidated ViewTrends – Comparisons - ExceptionsNot ReconciledNot Timeous - outdated SummarisationsNot FlexibleAbility to Drill DownDifferent Views not PossibleNo TransparencyNo Audit Trail

  11. Business Pains No TransparencyNo Audit TrailNo Standardisation (Chart of Accounts)Late Closure of Books

  12. PARLMNT SANDF PASTEL BAS FMS WALKER POLFIN Db2 IBM3290 ADABAS IBM3290 ADABAS IBM3290 ADABAS UNIX BTrieve PC IMS IBM3290 DOS PC Dms2 BURROUGHS NEWFIN FINANCIAL Different Accounting systems Different Databases Different Platforms Different Bureaus Different Operating Systems

  13. PERSOL PERSAL PERSONNEL Different systems Different Bureaus

  14. Same Code – Different meaning

  15. Different Code – Same meaning

  16. Lack of Standardisation

  17. Dept.1 Dept.2 Dept.3 Program Sub-Program Program Element Program Sub-Program Activity Sub-Program Element Element Activity Activity Mapping Process Obj 1 Obj2 Obj3 Obj4 Obj5 Obj6

  18. Dept.1 Dept.2 Dept.3 Program Sub-Program Program Element Program Sub-Program Activity Sub-Program Element Element Activity Activity Mapping Process Obj1 Obj2 Obj3 Obj4 Obj5 Obj6

  19. Picking out the Odd Pieces Recoverable Expenses Trading Accounts Voted Funds Grants Donor Funds Other Funds Projects

  20. South African Situation After

  21. Strong Identity

  22. VISION STATEMENT ‘A FINANCIALLY INFORMED MANAGEMENT TEAM‘

  23. THE MISSION OF ‘VULINDLELA’ ‘We collect and manage data to deliver useful, integrated information that supports financial management within government.’

  24. 2003 EAS Migration Plan Decision on Standard solutions WEB TENDER “GRAP”; IT Strategy; Information Requirements EXTERNAL SYSTEMS PERSAL FMS BAS LOGIS 2001 Strategic Direction Call centre 012 672 1881

  25. About Vulindlela • Data warehousing environment. • Multiplicity of leading edge technologies pushed to the limit. • Highly responsive and business orientated

  26. Membership: Accountant General DPSA SARB Statistics SA NT Provincial Representation The Information Strategy Working Group represents the interests of all clients of the Vulindlela database. Information Strategy Working Group(ISWG)

  27. Project Team Statistics • Project started 1997 with one Consultant • Executive sponsor – Accountant General • Project Manager - Deputy Director • Current Team - 65 Consultants of differing Skills Base • Target Client Base - Asst Director upwards (17 000) • Annual Costs - R13 Mil

  28. Implementation Approach Small, highly focused implementation projects • Each increment must be: • Large enough to have an identifiable business impact • Small enough to be manageable and delivered quickly

  29. Strategic Tactical Operational Operational Systems Management Information Needs

  30. Public Finance Management Act • Let the managers manage, but hold them accountable • Introduction of financial management • Consolidated financial statements required based on “GRAP” • The “government reporting entity” includes: • Departments • Trading entities • Public entities in ownership control (excluding for example higher education institutions) • Government business enterprises • Constitutional institutions

  31. Reporting by Accounting Officers • Annual financial statements • GRAP : Accounting Standards Board • Audit requirements • Timing requirements • Annual report (including performance) • Monthly reporting - “Early Warning System”

  32. Personnel Finance Logistics

  33. Configuration Management

  34. Vulindlela - Benefits • Consolidated accounts • Better Cash flow Management • Reduction in Taxation • Reduction in Loan Interest • Facilitate Investigations (Micro Lenders, Ghosts, Forensic) • GFS Compliant • Tranparency and Trustworthy • Current and Comprehensive Analysis

  35. The Way Forward

  36. The End No, The Beginning !

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