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A new use of the catalogue to support learning: full text exams in the Politechnics Library

A new use of the catalogue to support learning: full text exams in the Politechnics Library. Teresa Malo de Molina Universidad Carlos III de Madrid. The beginning of the project. Exams loan: a previous service from the Students Association Lines of collaboration:

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A new use of the catalogue to support learning: full text exams in the Politechnics Library

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  1. A new use of the catalogue to support learning: full text exams in the Politechnics Library Teresa Malo de Molina Universidad Carlos III de Madrid

  2. The beginning of the project • Exams loan: a previous service from the Students Association • Lines of collaboration: • Students Association gets the exams from the teachers • Library scans the exams • Library puts the exams in a full text server • Library integrates the exams in the OPAC • Library and Student Association diffuse the new service • Everything depends on teachers gave the exams voluntarily

  3. Previous needs • To design a system to integrate the exams in the OPAC • To have a full text server • To design a system to identify the full text files • To scan the exam collection of the Student Association • To stablish the procedure to recive the future exams • To integrate the exams in the virtual campus like any other learning object

  4. Integrating in the OPAC • It was neccesary to create a specific NON MARC format with special searching fields • It was neccesary to create a new search into the library information option

  5. Creating the new format • We create the exam format with the following fields: • TITULA: Degree • ASIGNA: Subject • CONVOCA: Date • CURSO: Course • CUATRIMES: Semester • CLAVEASIG: Subject Key • PROFESOR: Teacher • 856: Text of the Exam

  6. Creating the new format • To create the new fields, you have to do something before: • To creat the new labels like ENTRY IDs: • TITULA (Degree), ASIGNA (Subject), CURSO (Course), CUATRIMES (Semester), CONVOCA (Date), CLAVEASIG (Subject Key) and PROFESOR (Teacher) like simple Entry IDs • and EXAMEN-FULL and EXAMEN-TEMP like Entry IDs Synonime to be chosen like visual formats with or without the field CLAVEASIG (Subject Key) • To create the new keyword indexes for TITULA (Degree), ASIGNA (Subject), CONVOCA – in which you can access to CURSO (Course), CUATRIMES (Semester) and CONVOCA (Date) – and PROFESOR (Teachaer)

  7. * Name : EXAMEN * Description : Examenes * Type : MARC * Full : EXAMEN-FUL * Brief : EXAMEN-FUL * Template : EXAMEN-FUL * Purpose : Catalog * Attach Holdings : NO * Marking character : ----------------------------------* Entry ID : TITULA * Entry Number : 8000 * Valid Subfields : ALL * Valid Indicator1 : ANY * Valid Indicator2 : ANY * Entry Type : NONE * Data Type : ANY * Minimum Size : 0 * Maximum Size : 9999 * Indicator1 Default : NONE * Indicator2 Default : NONE * Entry Default : NONE * Repeatable : NO * Required : NO * Editable : YES * Entry Punctuations : NO * List Field1 Rank : NONE * List Field2 Rank : 1 * List Field3 Rank : NONE * List Field4 Rank : NONE * Hypertext Searchname : NONE * Load Subfields : ALL * Export Subfields : ALL -------- Display Variation(s) ----- Display Variation1 ----------------- * Label : Titulacion * Display Subfields : ALL * Send Unformatted : NO ---------------------------------- -- Keyword Index Variation(s) -- Keyword Index Variation1 ------------------------- * Precedence : ADDITION * Keyword Index : TITULA * Keyword Index Subfields : ALL * Leading Article : NONE -------------------------------------------------- Subfield Punctuations ----------- ------------------------------------------- * Entry ID : ASIGNA * Entry Number : 8001 * Valid Subfields : ALL * Valid Indicator1 : ANY * Valid Indicator2 : ANY * Entry Type : NONE * Data Type : ANY * Minimum Size : 0 * Maximum Size : 9999 * Indicator1 Default : NONE * Indicator2 Default : NONE * Entry Default : NONE * Repeatable : NO * Required : YES * Editable : NO * Entry Punctuations : NO Creating the new format

  8. * List Field1 Rank : 1 * List Field2 Rank : NONE * List Field3 Rank : NONE * List Field4 Rank : NONE * Hypertext Searchname : NONE * Load Subfields : ALL * Export Subfields : ALL --------- Display Variation(s) -------- Display Variation1 ------------------ * Label : Asignatura * Display Subfields : ALL * Send Unformatted : NO ------------------------------------- ---- Keyword Index Variation(s) --- Keyword Index Variation1 ------------------------- * Precedence : ADDITION * Keyword Index : ASIGNA * Keyword Index Subfields : ALL * Leading Article : NONE ------------------------------------------- Subfield Punctuations ------------------------------------------- * Entry ID : CONVOCA * Entry Number : 8002 * Valid Subfields : ALL * Valid Indicator1 : ANY * Valid Indicator2 : ANY * Entry Type : NONE * Data Type : ANY * Minimum Size : 0 * Maximum Size : 9999 * Indicator1 Default : NONE * Indicator2 Default : NONE * Entry Default : NONE * Repeatable : NO * Required : NO * Editable : YES * Entry Punctuations : NO * List Field1 Rank : NONE * List Field2 Rank : NONE * List Field3 Rank : NONE * List Field4 Rank : NONE * Hypertext Searchname : NONE * Load Subfields : ALL * Export Subfields : ALL -------- Display Variation(s) ----- Display Variation1 ------------------ * Label : Convocatoria * Display Subfields : ALL * Send Unformatted : NO ---------------------------------------- Keyword Index Variation(s) ---- Keyword Index Variation1 ------------------------- * Precedence : ADDITION * Keyword Index : CONVOCA * Keyword Index Subfields : ALL * Leading Article : NONE --------------------------------------------- Subfield Punctuations ----------------------------------------- * Entry ID : PROFESOR * Entry Number : 8003 * Valid Subfields : ALL Creating the new format

  9. * Valid Indicator1 : ANY * Valid Indicator2 : ANY * Entry Type : NONE * Data Type : ANY * Minimum Size : 0 * Maximum Size : 9999 * Indicator1 Default : NONE * Indicator2 Default : NONE * Entry Default : NONE * Repeatable : NO * Required : NO * Editable : YES * Entry Punctuations : NO * List Field1 Rank : NONE * List Field2 Rank : NONE * List Field3 Rank : NONE * List Field4 Rank : NONE * Hypertext Searchname : NONE * Load Subfields : ALL * Export Subfields : ALL ----- Display Variation(s) ------- Display Variation1 ------------------ * Label : Profesor * Display Subfields : ALL * Send Unformatted : NO ---------------------------------------- Keyword Index Variation(s) ---- Keyword Index Variation1 ------------------------- * Precedence : ADDITION * Keyword Index : PROFESOR * Keyword Index Subfields : ALL * Leading Article : NONE ---- Authority Index Variation(s) --Authority Index Variation1 --------------------------- * Authority Index : NAMES * Indicator2 : ANY * Authority Cascade Subfields : * Leading Article : NONE * Provisional Subfields : ALL -------------------------------------------- Subfield Punctuations ----- ------------------------------------- * Entry ID : 856 * Entry Number : 856 * Valid Subfields : Include a*,b,c*,d*,f*,g*,h,i*,k,l,m*,n,o,p, q,s*,t*,u*,x*,z*,2,3,w,=,? * Valid Indicator1 : 0,1,2,7 * Valid Indicator2 : NONE * Entry Type : Image,Local * Data Type : ANY * Minimum Size : 0 * Maximum Size : 9999 * Indicator1 Default : NONE * Entry Default : NONE * Repeatable : YES * Required : NO * Editable : YES * Entry Punctuations : NO * List Field1 Rank : NONE * List Field2 Rank : NONE * List Field3 Rank : NONE * List Field4 Rank : NONE * Hypertext Searchname : NONE * Load Subfields : ALL * Export Subfields : ALL Creating the new format

  10. ------- Display Variation(s) ------ Display Variation1 ------------------ * Label : Texto del examen * Display Subfields : ALL * Send Unformatted : NO ---------------------------------------- Keyword Index Variation(s) ---- Keyword Index Variation1 * Precedence : ADDITION * Keyword Index : 856 * Keyword Index Subfields : ALL * Leading Article : NONE ------------------------------------- ------ Subfield Punctuations ------ ------------------------------------- * Entry ID : CURSO * Entry Number : 806 * Valid Subfields : ALL * Valid Indicator1 : NONE * Valid Indicator2 : NONE * Entry Type : NONE * Data Type : ANY * Minimum Size : 0 * Maximum Size : 9999 * Entry Default : NONE * Repeatable : NO * Required : NO * Editable : YES * Entry Punctuations : NO * List Field1 Rank : NONE * List Field2 Rank : NONE * List Field3 Rank : NONE * List Field4 Rank : NONE * Hypertext Searchname : NONE * Load Subfields : ALL * Export Subfields : ALL --------- Display Variation(s) ------ Display Variation1 ------------------ * Indicator1 : ANY * Indicator2 : ANY * Label : Curso * Display Subfields : ALL * Send Unformatted : NO ------------------------------------- --- Keyword Index Variation(s) ---- Keyword Index Variation1 ------------------------- * Indicator1 : ANY * Indicator2 : ANY * Precedence : ADDITION * Keyword Index : CONVOCA * Keyword Index Subfields : ALL * Leading Article : NONE ------------------------------------------- Subfield Punctuations ------ ------------------------------------- * Entry ID : CUATRIMES * Entry Number : 807 * Valid Subfields : ALL * Valid Indicator1 : NONE * Valid Indicator2 : NONE * Entry Type : NONE * Data Type : ANY * Minimum Size : 0 * Maximum Size : 9999 * Entry Default : NONE * Repeatable : NO * Required : NO * Editable : YES * Entry Punctuations : NO * List Field1 Rank : NONE * List Field2 Rank : NONE Creating the new format

  11. * List Field3 Rank : NONE * List Field4 Rank : NONE * Hypertext Searchname : NONE * Load Subfields : ALL * Export Subfields : ALL ------- Display Variation(s) ------ Display Variation1 ------------------ * Indicator1 : ANY * Indicator2 : ANY * Label : Cuatrimestre * Display Subfields : ALL * Send Unformatted : NO ----------------------------------------- Keyword Index Variation(s) --- Keyword Index Variation1 ------------------------- * Indicator1 : ANY * Indicator2 : ANY * Precedence : ADDITION * Keyword Index : CONVOCA * Keyword Index Subfields : ALL * Leading Article : NONE --------------------------------------------- Subfield Punctuations ----------------------------------------- * Entry ID : CLAVEASIG * Entry Number : 808 * Valid Subfields : ALL * Valid Indicator1 : NONE * Valid Indicator2 : NONE * Entry Type : NONE * Data Type : ANY * Minimum Size : 0 * Maximum Size : 9999 * Entry Default : NONE * Repeatable : NO * Required : NO * Editable : YES * Entry Punctuations : NO * List Field1 Rank : NONE * List Field2 Rank : NONE * List Field3 Rank : NONE * List Field4 Rank : NONE * Hypertext Searchname : NONE * Load Subfields : ALL * Export Subfields : ALL ---------- Display Variation(s) --- Display Variation1 ------------------ * Indicator1 : ANY * Indicator2 : ANY * Label : Clave de asignatura * Display Subfields : ALL * Send Unformatted : NO ------------------------------------- ------ Keyword Index Variation(s) - Keyword Index Variation1 ------------------------- * Indicator1 : ANY * Indicator2 : ANY * Precedence : ADDITION * Keyword Index : CLAVEASIGN * Keyword Index Subfields : ALL * Leading Article : NONE -------------------------------------------- Subfield Punctuations ------------------------------------------ Creating the new format

  12. Creating the new search • We have created Exams like a new option into Library Information, in the same way that we have designed the reading lists • To do so, we have created a new element in the group @INFO_DESK throught the opac manager that we have called EXAMENES

  13. Creating the new search • We have defined this element like catalogue access • With the search qualifier: format Examen • Sort by title • And with the following search fields: • Word or phrase • Degree • Subject • Course • Semester • Date • Teacher

  14. * Name : EXAMENES        * Description : Examenes     * Element Number : 1374         * User Level : EXTENDED PUBLIC        * Access Code : NONE             * Status : Available          * Icon Name : NONE       * Instructions : NONE   * Display Instructions : NO    * GUI Help Number : NONE            * Heading : Examenes           * Clients : ALL               * Type : Catalog Access  * Initial Operation : Search       * Presentation : Labelled Fields            * Label 1 : Palabra o frase      * Search Icon 1 : WORDPHRA    * Keyword Index 1 : GENERAL     * Browse Index 1 : SUBJECT        * Thesaurus 1 : GENERAL * Special processing 1 : Title Processing   * Search Statement 1 : NONE    * Search Operator 1 : AND            * Label 2 : Titulacion      * Search Icon 2 : NONE    * Keyword Index 2 : TITULA     * Browse Index 2 : TITLE        * Thesaurus 2 : GENERAL   * Special processing 2 : Title Processing   * Search Statement 2 : NONE  * Search Operator 2 : AND         * Label 3 : Asignatura      * Search Icon 3 : NONE    * Keyword Index 3 : ASIGNA* Browse Index 3 : TITLE           * Thesaurus 3 : GENERAL  * Special processing 3 : Title Processing          * Search Statement 3 : NONE           * Search Operator 3 : AND                     * Label 4 : Curso               * Search Icon 4 : NONE              * Keyword Index 4 : CONVOCA              * Browse Index 4 : SUBJECT                 * Thesaurus 4 : GENERAL        * Special Processing 4 : NONE          * Search Statement 4 : NONE           * Search Operator 4 : AND                   * Label 5 : Cuatrimestre               * Search Icon 5 : NONE             * Keyword Index 5 : CONVOCA              * Browse Index 5 : SUBJECT                 * Thesaurus 5 : GENERAL        * Special Processing 5 : NONE          * Search Statement 5 : NONE           * Search Operator 5 : AND                   * Label 6 : Convocatoria               * Search Icon 6 : NONE             * Keyword Index 6 : CONVOCA              * Browse Index 6 : SUBJECT                 * Thesaurus 6 : GENERAL        * Special Processing 6 : NONE          * Search Statement 6 : NONE           * Search Operator 6 : AND                     * Label 7 : Profesor               * Search Icon 7 : NONE             * Keyword Index 7 : PROFESOR              * Browse Index 7 : AUTHOR                 * Thesaurus 7 : AUTHORS * Special processing 7 : Author Processing          * Search Statement 7 : NONE           * Search Operator 7 : AND---------------------- SEARCH QUALIFIERS -------------                     * Library : NONE                      * Format : EXAMEN               * Home Location : NONE               * Item Language : NONE                   * Item Type : NONE              * Item Category1 : NONE              * Item Category2 : NONE            * Publication Year : NONE                     * Sort By : TI Creating the new search

  15. Search results • We have designed a new format in the search result too, with the following data: • Subject • Degree • Date • URL (SUBJECT) (DEGREE) (DATE)

  16. The future • We have in this moment 1.176 exams • We want to open this service to other degrees • We want to include this service into the virtual classroom of every subject in our university

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