FY09 Annual Planning Finance Division

1. FY09 Annual Planning Finance Division

2. FY08 Successes We keep the trains running…. In FY08, HQ Finance will have: • Issued approx. 4,200 checks • Issued approx. 2,000 wire transfers • Issued approx. 9,500 paychecks • Uploaded approx. 80,000 budget lines in BESS • Recorded approx. 3,000 contributions • Translated & consolidated 392 sets of books (28 x 14) • Responsible for 350,000 transactions in Oracle • Responded to approximately 2,000 Oracle ‘helpdesk’ inquiries per year • Posted 5,500 financial reports to e-rooms • Managed an average of $75m in cash and investments each month

3. FY08 Successes – Accounting, Regional Finance Accounting: • Reduced audit findings • Financial statement audit, A-133 audit, Program audits, IRS reporting, local audits • Improved HQ & Field accountability • ‘Cleaner’, more current accounts in HQ and field • Timesheets HQ & Field Compliance: • Launched internal audit function • Colombia, Ecuador, Peru, Venezuela, Samoa, Australia, China • Finalized Operations Manual Regional Finance: • Participated in PMG meetings • Conducted 6 financial management trainings for Field Program Managers

4. FY08 Successes – Budgeting and Reporting, & Systems Systems: • Implemented i-expenses • Conducted monthly Discoverer trainings Budgeting & Reporting: • Developed zero-based budget tool developed • Developed uploading mechanism to eliminate BESS entry • Better budget monitoring - monthly review of performance, contingencies, donor balances etc

5. Finance Division FY09 Outcomes • All offices understand and are in compliance with CI's financial policies & procedures. • Systems, tools, and policies are in place to process financial information, manage donor agreements and adequately monitor CI's external grants • Maintain and improve current operations while providing support to staff and management

6. FY09 Plan Systems, tools, and policies are in place to process financial information, manage donor agreements and adequately monitor CI's external grants • In collaboration with IT, Programs & Science integrate financial data between planning database & Oracle financials • Research & recommend new budgeting, planning & reporting tool to potentially be rolled our in FY10 • Lead initiative to revamp LRFP • Implement electronic timesheets at HQ • Continue roll out of i-expenses in HQ to incorporate credit card transactions

7. FY09 Plan Systems, tools, and policies are in place to process financial information & manage donor agreements and adequately monitor CI's external grants • In collaboration with IT, integrate payment information from Oracle to GEM and develop system to reconcile and maintain the two systems • Develop training and monitoring plan to a) ensure program staff are responsible for managing costs of their projects; b) accountants have reporting tools to provide project managers with timely, accurate, relevant financial information; c) accountants are able to adequately document project costs and meet audit requirements

8. FY09 Plan All offices understand and are in compliance with CI's financial policies & procedures. • Conduct internal audits of Brazil, Madagascar, Cambodia, Guyana, Suriname and Indonesia, & ensure findings are adequately addressed • Conduct topical training sessions for HQ staff on financial management and financial policies & procedures • Conduct "Financial management for Program managers" training course for the remaining countries and new staff • Train program management on standard review and oversight procedures • Train on Operations manual

9. FY09 Plan Maintain and improve current operations while providing support to staff and management • Review existing investment strategies and make changes to ensure maximization of yield while maintaining principal • Work with the HR task force to create a minimum set of benefits and incorporate them into each office's fringe pool • Keep the trains running on time.

10. System Development and Integration Divisional Role: • Support integration with planning database • Improve utility of existing finance systems • Provide accurate timely information to ‘clients’ FY09 Activities: • PDB-Oracle integration • reporting & planning tools • e-timesheets • i-expenses FY09 Details

11. Capacity-Building Efforts Divisional Role: • Training & Monitoring - ROC FY09 Activities: • Operations Manual • Finance staff on systems and procedures • Project (donor) management from the ‘bottom’ up • Internal & External Audit FY09 Details

12. Organizational Sustainability Divisional Role: • Monitoring financial activity & tracking ‘contingencies’ FY09 Activities: • Monthly financial review • Overspent donors • Prospect donors • Efficient operations FY09 Details

14. Headcount

15. FY09 Budget Growth

16. FY09 Budget Detail by Expense Category

17. FY09 Budget Detail by Funding Source