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FY09-10 Budget Planning Workshop

FY09-10 Budget Planning Workshop. “We encourage the college family to be vigilant in keeping expenditures in check, to be positive and supportive of each other and our students, and to continue providing the world-class teaching and service that have been our hallmarks.” Dr. Carl M. Kuttler Jr.

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FY09-10 Budget Planning Workshop

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  1. FY09-10 Budget Planning Workshop

  2. “We encourage the college family to be vigilant in keeping expenditures in check, to be positive and supportive of each other and our students, and to continue providing the world-class teaching and service that have been our hallmarks.” Dr. Carl M. Kuttler Jr.

  3. Objectives of Zero-Based Budgeting • Review Actual Department Spending • Reallocate Available College Funds • Reassess All Functions/Programs • Flexibility To Make Targeted and Educated Decisions On Potential Future Reductions

  4. SPC BUDGETING 101 • 10 1234567801000600000 Fund DepartmentSite GL Code • Fund 10 &12 worksheets • Fund 16,17 Labs; 20-24 Grants; 25,27 SA; 30,40,50,60,70,80,90 Accounting • General Ledger Code 400000 Revenue; 500000 Personnel; 600000 Expense; 700000 Capital

  5. Budget Worksheet Routing

  6. Budget Worksheets • Worksheet directions and link to Budget Supervisor Folders e-mailed the end of this week. • In the Budget Supervisor Folder is a separate Excel worksheet for each department • Operating Expense TOTALSsummarysheet provides all the 600000 GL Codes, history and calculated totals. • Operating Expense DETAILS worksheet allows you to select the specific GL Code and estimate the expenses per month. GL requested monies sent to TOTALS sheet. • Personnel Hours Request worksheet for contingent non-instructional, non-adjunct work that can not be accomplished by regular personnel staff.

  7. Budget Worksheet

  8. Budget Worksheet

  9. Operating Expense Totals

  10. Operation Expense Monthly Details

  11. Personnel Hours Request Sheet

  12. Budget Worksheet Routing • Click File/Save on the menu bar to save your changes • Select “Save Budget Files” on the above tool bar. Locate and select your Cabinet Member. Save into their folder.

  13. Budget Capital Instructions • Capital worksheet directions and link to form e-mailed the end of this week. • Input all required information. • Click File/Save on the menu bar to save your changes. • Save the budget worksheet to your Cabinet Member’s folder area.

  14. 2009-10 Budget Capital

  15. 2009-10 Budget Timeline Department worksheets available March 6 Instructions will be emailed with Budget and Capital worksheet notification March 26, 2009is the deadline for Budget Supervisors to complete and forward their Budget worksheets The Budget Process Development team will provide support, with Jim Nosewicz as your lead contact e-mail or phone 727.341.3230

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