Special Education Federal Fund Applications iGrants Form Packages 267 and 271

1. Special Education Federal Fund Applications iGrants Form Packages 267 and 271 1 To access the Special Education IDEA grant form package, you will need to log in to the iGrants system and go to form package 267 for individual districts and 271 for cooperatives. If you need assistance with log-in, please contact Customer Support, located at the bottom of the iGrants Home Page.To access the Special Education IDEA grant form package, you will need to log in to the iGrants system and go to form package 267 for individual districts and 271 for cooperatives. If you need assistance with log-in, please contact Customer Support, located at the bottom of the iGrants Home Page.

2. Grants Process/Deadlines for 2009-10 Submittal of IDEA-B budget and all required reports prior to September 1, 2009 at 5:00pm: Districts that submit their 2009-10 IDEA-B budget and Assurances through iGrants and all required reports (including the Excess Cost Verification template and a hard copy of your signed Assurances) by 5:00pm on September 1, 2009, may claim reimbursement for costs incurred from July 1, 2009. Districts may start claiming for these costs in September 2009. Districts must submit pages 2-4 of the 2009-10 IDEA-B application (form package 267 or 271 for cooperatives) and all pages in form package 265 (or 216 for cooperatives) by 5:00pm on December 1, 2009 in order to avoid a �hold on funding�* 2 The required reports MUST be received by the Special Education office by 5:00pm on September 1, 2009.The required reports MUST be received by the Special Education office by 5:00pm on September 1, 2009.

3. Grants Process/Deadlines for 2009-10, continued� Submittal of IDEA-B budget and all required reports after September 1, 2009 at 5:00pm: Districts that submit their 2009-10 IDEA-B budget through iGrants and any of the required reports (including the Excess Cost Verification template and a hard copy of your signed Assurances) after 5:00pm on September 1, 2009, may claim reimbursement for costs incurred on or after September 1, 2009. Districts may start claiming for these costs in September 2009. To receive reimbursement for costs incurred from July 1, 2009, the district must submit a request through the iGrants system by inserting a note (see sample note on slide 6) on the Notes tab of the district�s IDEA-B form package (267 or 271 for cooperatives). Otherwise the district will only receive reimbursement for costs incurred on or after September 1, 2009. Districts must submit pages 2-4 of the 2009-10 IDEA-B application (form package 267 or 271 for cooperatives) and all pages in form package 265 (or 216 for cooperatives) by 5:00pm on December 1, 2009 in order to avoid a �hold on funding�*. 3 For districts submitting their budget or any of the required documents after 5:00pm on September 1, 2009, those districts will only be able to claim costs beginning on the date that their budget was submitted to OSPI for review or beginning on the date that the final required report has been received (whichever date is later).For districts submitting their budget or any of the required documents after 5:00pm on September 1, 2009, those districts will only be able to claim costs beginning on the date that their budget was submitted to OSPI for review or beginning on the date that the final required report has been received (whichever date is later).

4. Grants Process/Deadlines for 2009-10, continued� Submittal of IDEA-B budget prior to or after September 1, 2009, with outstanding reports due: Districts that submit their 2009-10 IDEA-B budget through iGrants prior to or after the September 1st deadline but have outstanding reports due to the Special Education office, will not receive budget approval to spend or claim IDEA funds until all required reports are received. The required reports include, but are not limited to: the Excess Cost Verification template and a hard copy of your signed Assurances. After budget approval is received, districts may claim reimbursement for costs incurred on or after the date of budget approval. To receive reimbursement for costs incurred from July 1, 2009, the district must submit a request through the iGrants system by inserting a note (see slide 6) on the Notes tab of the district�s IDEA-B form package (267 or 271 for cooperatives). Otherwise the district will only receive reimbursement for costs incurred on or after the date of budget approval. Districts must submit pages 2-4 of the 2009-10 IDEA-B application (form package 267 or 271 for cooperatives) and all pages in form package 265 (or 216 for cooperatives) by 5:00pm on December 1, 2009 in order to avoid a �hold on funding�*. 4

5. Grants Process/Deadlines for 2009-10, continued� *Note to all districts: If pages 2-4 in form package 267 (or 271 for cooperatives) and all pages in form package 265 (or 216 for cooperatives) are not completed and submitted to OSPI for review by 5:00pm December 1, 2009, your district will receive a �HOLD on Funds�.� This means that the ability to claim and/or continue to claim your 09-10 IDEA funds will be suspended until the form package has been received by the Special Education office. Districts will also receive a �HOLD on Funds� if the district�s form package 265 and/or pages 2-4 in form package 267 have not received final approval 30 days after receiving feedback from OSPI. During the 2009-10 grant period, districts will receive 100% carryover on their IDEA grants. Reminder, the budget revision deadline is 8/31/2010. If you have any questions regarding the IDEA grant process, please contact Tara Canlett or Amber Horan at 360-725-6075 or by email at tara.canlett@k12.wa.us or amber.horan@k12.wa.us. 5 The IDEA-B budget and Section 619 budget are both included in this form package. Districts will need to complete each budget and choose the correct budget category for each.The IDEA-B budget and Section 619 budget are both included in this form package. Districts will need to complete each budget and choose the correct budget category for each.

6. Sample Note referred in slides 3 & 4: Sample note to request reimbursement for costs incurred from July 1, 2009 (this note must be inserted on the Notes tab of the district�s IDEA-B form package, 267 or 271 for cooperatives): �Please allow my district to submit a reimbursement request for start-up activities occurring between July 1, 2009 and September 1, 2009. 27-2 $1,000 27-3 $500 27-4 $250� 6 To receive reimbursement for costs incurred from July 1, 2009, the district must submit a request through the iGrants system by inserting a note on the Notes tab of the district�s IDEA-B form package (267 or 271 for cooperatives). Otherwise the district will only receive reimbursement for costs incurred on or after the date of budget approval. Districts can use the sample note shown above. To receive reimbursement for costs incurred from July 1, 2009, the district must submit a request through the iGrants system by inserting a note on the Notes tab of the district�s IDEA-B form package (267 or 271 for cooperatives). Otherwise the district will only receive reimbursement for costs incurred on or after the date of budget approval. Districts can use the sample note shown above.

7. The �Instructions� link on the left side of the application will provide you with an overview of the purpose and content of the application, the process for submission, the general layout of the application pages, and basic steps for completing the application. 7 The Profile Page will give you information about the grant. Under Required Pages, verify that your District ID contact information is current. You will also want to make sure that your district contact information that is listed under the Contact tab within the form package is current.The Profile Page will give you information about the grant. Under Required Pages, verify that your District ID contact information is current. You will also want to make sure that your district contact information that is listed under the Contact tab within the form package is current.

8. Page 1 - Assurances page Be sure to complete 22a. � indicating whether the district will coordinate with the National Instructional Materials Access Center (NIMAC). If you check �will not�, you must describe how you will meet the requirements for providing materials in a timely manner and meeting NIMAS standards. 8 Complete each section of the Assurances page and make sure to print, sign and mail a hard copy to Tara Canlett at PO Box 47200, Olympia, WA 98504-7200. If we do not receive a hard copy of your signed Assurances by 5:00pm on September 1st, your IDEA funds will not be released until we receive a signed hard copy by mail.Complete each section of the Assurances page and make sure to print, sign and mail a hard copy to Tara Canlett at PO Box 47200, Olympia, WA 98504-7200. If we do not receive a hard copy of your signed Assurances by 5:00pm on September 1st, your IDEA funds will not be released until we receive a signed hard copy by mail.

9. Cooperatives - Assurances page Does the cooperative provide identical services to all of its member districts? Complete section �A�. Do the services vary by district? Complete section �B�. This enables all parties (cooperative, districts, OSPI) to be clear on responsibilities for implementing Part B. 9 �A� You would check the services provided, print for each member district, obtain signatures, and return to OSPI. �B� You will need to print the pages for all member districts FIRST, then check off services for each district, obtain district signatures, and return to OSPI. If you are a district that is part of a cooperative and the cooperative does not provide services for Section 619, then the district must also complete the Assurances page from form package 267 and check �Section 619� at the top under Single Agency Certification. These districts do not have to complete pages 2-4 of the form package, however the pages must still be marked complete.�A� You would check the services provided, print for each member district, obtain signatures, and return to OSPI. �B� You will need to print the pages for all member districts FIRST, then check off services for each district, obtain district signatures, and return to OSPI. If you are a district that is part of a cooperative and the cooperative does not provide services for Section 619, then the district must also complete the Assurances page from form package 267 and check �Section 619� at the top under Single Agency Certification. These districts do not have to complete pages 2-4 of the form package, however the pages must still be marked complete.

10. Section I. - Complete this section using the Student Count information from the previous December child count. Section II. � Complete each section relative to district private school information. There will be a calculation of proportionate share in the table under section E. This calculation includes regular and stimulus IDEA funds. Section III. � Complete this section relative to Contracted Placements. 10 There is a list of child count numbers found under Section I.A. Click the link that says �Student Count�. This page is due December 1st.There is a list of child count numbers found under Section I.A. Click the link that says �Student Count�. This page is due December 1st.

11. Did the district access CEIS funds during 2007-08 and/or 2008-09? If yes, the district must submit the CEIS report (available on page 4 of the form package). Will your district use any amount up to 15% of its 2009-10 total regular IDEA-B and Section 619 funds and total ARRA IDEA-B and Section 619 funds for implementing CEIS? If yes to Question #3 or #4, you must answer yes to both questions and you must complete the CEIS plan (available on page 4 of the form package). 11 This page is due December 1st. You will need to mark Page 4 complete, even if you are not required to submit the CEIS report and CEIS plan. Page 4 is the final page of form package 267 and 271. The remaining pages of the LEA Application will be released in August/September after the data profile page is available and will be located in form package 265 (and 216 for cooperatives). Form package 265 and 216 are due December 1st.This page is due December 1st. You will need to mark Page 4 complete, even if you are not required to submit the CEIS report and CEIS plan. Page 4 is the final page of form package 267 and 271. The remaining pages of the LEA Application will be released in August/September after the data profile page is available and will be located in form package 265 (and 216 for cooperatives). Form package 265 and 216 are due December 1st.