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Tempus Monitoring Policy By Jacques Kemp Tempus project representatives’ meeting

Tempus Monitoring Policy By Jacques Kemp Tempus project representatives’ meeting Brussels, 12-13 December 2011. WHY Monitoring. Management instrument - for project follow up and assessment In particular,

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Tempus Monitoring Policy By Jacques Kemp Tempus project representatives’ meeting

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  1. Tempus Monitoring Policy By Jacques Kemp Tempus project representatives’ meeting Brussels, 12-13 December 2011

  2. WHY Monitoring Management instrument- for project follow up and assessmentIn particular, - for projects that might be encountering problems- for projects which are enjoying particular success Benefits extend beyond a given project: - lessons can be learnt for the Programme- best practice can be disseminated

  3. WHY Monitoring General objectives: - To maximise the impact of the Tempus programme - To maximise the return on investment of EU funds - To ensure proper use of tax-payer money - To support,control and assess the beneficiaries’ performances - To support, assist, advise the beneficiaries

  4. Monitoring activity • DESK Monitoring (Brussels HQ) • Written reports by Coordinators • Minutes of beneficiaries’ meetings • Exchange of mails with coordinators/beneficiaries • Publications; websites of the projects / of the beneficiaries

  5. Monitoring activity FIELD Monitoring (on the spot) Actors: EACEA staff, NTOs, EU Delegations, External consultants Locations: Any place concerned by the project. On the spot. Wish/request: As much concerned partners involved All project’ stakeholders

  6. Monitoring activity FIELD Monitoring (on the spot) To monitor the progress and achievements in their real context To judge whether the project is progressing according to plan To assess whether the project is producing the expected benefits To scrutinise the context in which the programme is operating To highlight the added value for modernising HE policy To assess the visibility and the potential for sustainability of the project To be informed about financial management / accounting system put in place Follow up + learning process FEEDBACK TO COORDINATORS Coordinators MUST debrief all partners

  7. Monitoring activity Financial AUDIT (ex-post / on the spot) By sample Upon request by EACEA project officer, EU Delegation, EACEA financial unit, Com° DGs At any time, usually after the end of the project (within 5 years) EACEA Staff, Independent auditor, OLAF

  8. Three functions for Field Monitoring Preventative  information on the rules & procedures  review of the objectives, priorities, methodology, activities planned  further recommendations During the first half of the eligibility period Recommendations results should appear in the interim report

  9. Three functions for Field Monitoring Advisory  advice / suggestion to accompany the project implementation / solve issues  check content and financial aspects (based primarily on the content of the interim report) During the second half of the eligibility period Links between the interim report and the situation on the ground Recommendations for the continuation of the project

  10. Three functions for Field Monitoring Control  Assessment of the results / impact/ sustainability/ visibility  Check financial management & accounting (tender, etc) relating to the use of the grant – use of EU funds After the completion of the project: after the end of the eligibility period

  11. FIELD Monitoring • Our Objectives • To know the projects • To know the beneficiaries, to support them • To improve further the functioning of the Tempus programme • To take your opinion into account when drafting next Calls • To indentify any issue/problem • To control the implementation and the use of EU tax payer money • Our Targets • Two thirds (2/3) of the projects are visited annually (NTOs/EACEA/Other) • Each project financed, on average, is visited twice during its lifetime and beyond.

  12. FIELD Monitoring2011 projects Scheduling Field monitoring Upon prior appointement by NTO Kick off meeting (EU/Partner countries) Consortium meeting Special event Please inform Tempus team when event schedules - opportunity for FM / getting familiar with your project

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