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APAN 22nd Annual Conference Financial Summary and Lessons Learned

Explore the financial breakdown of the 22nd APAN Annual Conference, including income, expenditure, surplus, and support. Learn from the lessons on managing unique requirements, accommodating attendees, and optimizing resources.

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APAN 22nd Annual Conference Financial Summary and Lessons Learned

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  1. 22nd APAN 2006 17-21 July 2006

  2. Income @ a glance • Registration - USD79,174 • Sponsorship - USD24,589 • APAN Secretariat - USD11,000 • Others: • Workshops charges(APII, AP*, APNG) - USD3,258 • TOTAL: US$118,021

  3. Expenditure @ a glance • Event Management Fee - USD19,534 • Registration system - USD3,241 • Network facility and services – USD11,316 • Meeting Rooms & Set-up - USD18,526 • Food & Beverages - USD27,029 • Hotels(fellows+VIP) - USD3,832 • Airfare (VIPs) - USD5,645 • Other Logistics – USD6,306 • TOTAL - USD95,429 • SURPLUS – USD22,592 • Amount Due to APAN @20% - USD4,518

  4. SUPPORT from APAN Sec: USD11,000 Total Expenses for 10th Anniversary: USD6,938 • Hotel: Jun Murai - USD281 • Hotel: Kilnam Chon - USD387 • Airfare: Jun Murai - USD4,962 • Airfare: Kilnam Chon - USD682 • Plague: USD626 Total Expenses for Fellowship: USD9,750 • Fellows Registration (38*USD163): USD6194 • RELC: USD3,165 • Transport Allowance: USD391 • Shortage of USD5,688 • Covered by SinGAREN – APAN Meeting AccountTotal contribution – USD4,518 + USD5,688 = USD10,206

  5. Lessons Learnt • Complexities of unique requirements for: • APNG • AP*Retreat • Fellows no show: • About 25% made separate arrangements without informing Organizers • Need to have some flexibility for room size: • Difficult to anticipate optimal room size for different sessions

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