Disaster Recovery Dams and Levees Program: Funding for County Projects

1. 3 CDBG Disaster Recovery Dams and Levees Program Wednesday, December 16, 2009

4. Eligibility County qualified as disaster area in 2008: DR-1740, DR-1766, DR-1795 • Eligible projects will either have sustained damage in a disaster or be vital to the long-term recovery of the area.

6. General Information • One project per applicant • May not be on the CDBG findings/ineligible list • CFF/PL grant limits do not apply • Must meet LMI or Urgent Need • FEEPS • No required match • Actual grant amounts are determined on a case by case basis and the amount of assistance will be dependent upon the evaluation factors

7. Application Specifics • Applications Accepted Beginning: January 4, 2010 • Non-Competitive • Only one (1) original application required • Projects/applications will be evaluated using the following criteria: • Extent of damage caused by a 2008 storm event; • The importance of the project to post disaster recovery of the applicant • The DNR assessed hazard level; • High • Significant • The percentage of low-to-moderate income persons served • The relative economic distress of the applicant

8. Application Requirements • Project Description and Justification • Must include detailed description of project activities, including how it fits with the overall long-term recovery efforts of the applicant. • Must match detailed budget • Must not include normal maintenance costs • Force Account Labor • Must be approved by OCRA in advance

9. Application Requirements • Appendix B Information • See Handouts: • Information needed for Dams • Information needed for Levees • Cover Letter with Applicant Name and Project Name • Signed and Stamped by project Engineer

10. Floodplain and Wetland Management • If any part of the project is located within a 100 year floodplain or in a wetland… • HUD 8-step decision making process • This process must be documented and kept in the ER file

11. Floodplain and Wetland Management 1. Determine if proposed project is in a base floodplain or in a wetland • FEMA map • Wetland map- http://www.fws.gov/wetlands/Data/Mapper.html • If no maps available use the best available information • Categorically Excluded and Assessed projects are not excluded from this process

12. HUD 8 Step Process 2. Publish “early” notice of proposal to allow public to consider and comment on action (FONSI cannot be published until after 15 day comment period has expired) 3. Evaluate practicable alternatives to locating project in a floodplain or wetland 4. Identify potential direct and indirect impacts associated with project occupancy and modification of floodplain or wetland

13. HUD 8 Step Process (con’t) • Design or modify actions to minimize adverse impacts and preserve floodplain • Reevaluate whether proposed action is practicable/feasible in light of flood hazards and costs of minimization • Publish final notice of decision, identify why there is “ no practicable alternative” and mitigation measures adopted (can be combined with FONSI notice.) • Obtain approval (receive RROF/C) and implement action with mitigation

14. Detailed Budget Pages CDBG OTHER

15. Grant Administration OCRA Certified Grant Administrator required. • May procure by small purchase method: • Must be $50,000 or less • Includes labor standards & Environmental Review if applicable • Must Contact 3 qualified sources to solicit quotes • Firm/Person must respond in writing • Quotes may be faxed, e-mailed, hand delivered or mailed • Respondents must be allowed 5 days minimum to respond • Must maintain records documenting date, time, & persons solicited/respondents

16. Grant Administration • General Administration • Two and one-half percent (2.5%) of Grant Amount • Environmental Review • $3,000 maximum • Labor Standards (based on Total Project Cost) • Up to $2,000,000 $5,000 • $2,000,001 - $5,000,000 $7,000 • $5,000,001 and up $9,000

17. Income Surveys • Good for 6 years from original date of certification • Original Certification – January 2007 • Survey Expires – January 2013 • Responses are good for 6 years • MUST include signed certification letter and recertification (if applicable) • This is an exception for Disaster Recovery Only

18. Income Surveys • Grant Administrators should verify: • Service area (beneficiaries) match survey area • The survey properly completed • Community information • Proper # of responses • Consistency throughout the survey

19. Public Hearing/Resolution Documentation • Applicant MUST advertise public hearing notice a minimum of 10 days prior to meeting. • Hearing MUST take place prior to application • Application Must Include: • Original Publishers Affidavit • Original/Signed Public Hearing Minutes • thoroughly document meeting • Authorization to Conduct Hearings (if applicable) • Original Sign-in Sheet • Original Resolutions

20. Compliance Status • Applications will not be approved if the applicant is not in compliance with all requirements of any previous or current CDBG grant.

21. Post Award Deadlines • Environmental Release Deadline – two months • Publish locally • Submit documentation to OCRA • Bid Deadline – six months • IFB Notice (original) • Proof of Publication • Certified Bid Tabulation • ROF Deadline – eight months • See checklist on website • Do not start construction until you have received ROF (we will find out!)

22. Post Award Deadlines • Claims will not be processed until Grant Support has received the following documents: • Notice of Contract Award • Start of Construction Notice (do not submit until you have actually started construction) • Wage/Fringe Benefit Certifications

23. Grant Reporting Requirements • Semi-Annual Reports required

25. Q&A

26. Contact DNR Department of Natural Resources Shelley Reeves 402 West Washington Street W256 Indianapolis, IN 46204 317-234-1072 SReeves@dnr.IN.gov

27. Contact OCRA Indiana Office of Community and Rural Affairs One North Capitol, Suite 600 Indianapolis, Indiana 46204 800.824.2476 www.ocra.IN.gov