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Role of Horse Management at USPC Rallies

Role of Horse Management at USPC Rallies. Lorri Witkowski, HMO March, 2013.

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Role of Horse Management at USPC Rallies

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  1. Role of Horse Management at USPC Rallies Lorri Witkowski, HMO March, 2013

  2. Horse Management refers to the unmounted knowledge portion of the USPC curriculum. USPC Horse Management knowledge is applied in a practical manner at USPC meetings, tested at Member certifications and evaluated at USPC Rallies.

  3. Horse Management Terms • HM—Horse Management • HMO—Horse Management Organizer • Person who hires CHMJ • Person who staffs rallies with AHMJs • Person who plans regional HM teaching • Resource for region in all things HM • Keep up with USPC goals

  4. Horse Management Terms (cont’d) • CHMJ—Chief Horse Management Judge • Paid, nationally-trained individual • From another part of the country (impartial) • Very little pay for a couple of long days • Usually a PC grad or former PC parent • AHMJ—Assistant Horse Management Judge • Usually Parent volunteer • Trained from within the region • Widely varying experience levels • Could be upper level clubber

  5. Purpose of HM at Rally • Safety of Clubber and Mount • Teaching life-long practices • Killing trees (filling out paperwork) • Assess clubber HM practices through scoring

  6. Sample Rally Schedule SHOW JUMPING RALLY SCHEDULE Friday, June 18 5:00-8:00 pm Arrivals – Parents may assist with unloading only! 8:00 pm Barn Close Saturday, June 19 7:00-8:00 am Barns open; team check-in 7:30 am Rally Opening; Set-up begins after team check-in 9:00 am Official Briefing – bring helmet 9:30 am Volunteer briefing 10:00 am Horse Inspection begins (numerical order) 10:30 am Coaches Meeting – Ring 1 10:30 am Pony Club parent meeting – Neutral Zone 11:00 am Turnout begins – Indoor Arena 12:00 pm First jumping round begins – Ring 1 (starting with highest level) 12:15 pm Second jumping round begins – Ring 2 (turnbacks should occur within one hour of second round) 3:45 pm First jumping round begins for Class 1 – Ring 3 (D1/D2) 4:45 pm Rides completed 6:15 pm Barns close pending final turnbacks 6:30 pm Escorted barn tour for parents – report to Neutral Zone Sunday, June 20 6:30 am Barns open 7:30 am Horse Inspection begins (numerical order) 9:00 am Third jumping round (Take Your Own Line) begins – Ring 1 (starting with highest level) 9:15 am Fourth jumping round (Normal Knockdown) begins – Ring 2 (same order of go as third round) 2:00 pm Rides completed; packing may begin, but no parents in barn until after Awards Ceremony 2:30 pm Evaluations and meeting with CHMJ 3:00 pm Awards Ceremony 4:00 pm Stall Stripping 5:00 pm Departure after check-out

  7. Let’s break it down

  8. Friday, June 185:00-8:00 pm Arrivals – Parents may assist with unloading8:00 pm Barn Close Parents/Clubbers HM staff • Cleaning, sorting and packing the week prior • Driving to location with getting lost once • Eating dinner in the truck • Unloading all the stuff, bedding the stall, hanging water buckets, settling the horse • Hanging stall card, labeling halter • Organize tack and feed stall (in trailer?) • Organizer: assigns stalls, prints and labels paperwork for entire rally • Arrive prior to competitors to help organizer with any problems and become familiar with facility • Assist clubbers to find stalls • Do an overview of each stall as it is set up looking for safety problems • NO SCORING or paperwork • After barn closes: check all horses and stalls for basic safety; refill water at midnight or later

  9. Saturday:7:00-8:00 am Barns open; team check-in7:30 am Rally Opening; Set-up begins after team check-in Clubbers HM staff • Feed horse breakfast • Begin cleaning stall • Find all team members and chaperone to check in • Look at schedule and plan day • Set-up tack and feed stalls • Make changes as directed by HM • Watch the time, briefing comes fast • Have a briefing with entire staff • Divide jobs • Discuss general briefing • Discuss horse inspection jobs • Answer clubber questions • Deal with safety and set up problems—be available to answer questions in barn

  10. 9:00 am Official Briefing – bring helmet Clubbers HM staff • Have helmet and arm band on and ready for checks • Be on time • Be attentive • Ask questions • Once briefing is over, make a mad dash to get horse ready for horse inspection • Chief assists organizer with briefing • Sets the tone for the rally • Informs clubbers of any important issues • Informs clubbers of procedure for horse inspection • Checks helmets for fit

  11. 10:00 am Horse Inspection begins (numerical order) Clubbers HM staff • There are 15-30 minutes to get horse ready for horse inspection • Very high pressure time for older clubbers with young team…entire team has to be ready at the same time • Horse and rider has to be clean and presentable …and on time • Must listen carefully in large group to be sure you know when it is your turn • Control horse in large group that may not be used to being in a stall at night • Get paperwork and people in place in 15-30 minutes • Find missing horses/kids • Teach clubbers how to handle horse in large group • Keep an eye out for kids having problems • Help fix/adjust improper tack • Be available in barn • Divide and conquer!! • The purpose of the horse inspection is to have a panel take the “Opportunity to inspect mounts for soundness.”

  12. Clubbers preparing for Horse Inspection Jogging the horse at a Horse Inspection Professional presenting a horse at a horse inspection

  13. Horse Inspection-Scoring • Horse Inspection is a scored phase. • The following items are evaluated: • Rider attire—helmet, boots, gloves, whip • Appropriate tack—bridle, no boots • Mount’s condition and handling--safe • Timeliness Horse Inspection for a young clubber

  14. 7:00-8:00 am Barns open; team check-in7:30 am Rally Opening; Set-up begins after team check-in9:00 am Official Briefing 9:30 am Volunteer briefing10:00 am Horse Inspection begins (numerical order)10:30 am Coaches Meeting – Ring 110:30 am Pony Club parent meeting – Neutral Zone Parents • Send kids off with breakfast and cooler of food for the day • No longer in the barns after dropping off stuff • Go to all appropriate briefings • All will go to: official briefing, volunteer briefing, and parent meeting • Arrive on time for volunteer job • Watch kids and take pictures

  15. Scoring—Set-up and Safety & REL • Required Equipment List • To be completed in first day • Completed by HM assistants not doing turnout inspections • Can check all of list or abbreviated check • Abbreviated check only checks the equine first aid kid, extra equipment and 3 random items (same for all teams) • Evaluated for being there, appropriately clean, labeled correctly, not expired if appropriate, appropriate quantity or size • Refer to HM appendix H Set-up and Safety • Should be completed in first 3 hours of rally • Completed by HM assistants not doing turnout inspections • Evaluates the set-up of: • Stall-halter fit and label, lead, bedding, stall card, buckets • Tack room-organized and ready to rally, aisle clear • Feed room-feed chart, grain storage, neat and ready to rally • General impression

  16. 10:30 am Coach’s Meeting – Ring 1 • The coach’s meeting is for mounted coaches • Usually lead by course designer or organizer Setting up stall with stall card

  17. 11:00 am Turnout begins – Indoor Arena12:00 pm First jumping round begins – Ring 1 (starting with highest level)12:15 pm Second jumping round begins – Ring 2 (turnbacks should occur within one hour of second round)4:45 pm Rides completed • Upper level clubbers may have less than ½ hour to tack, change and be ready to present themselves for turnout!! • Finish cleaning stalls…then maintain throughout the day • Finish setting up tack and feed stalls • Sweep aisles and tidy area from mad frenzy of horse inspection…then maintain throughout the day • Clubbers Well organized tack room

  18. Scoring—Daily and Turnout Daily Checks • Done throughout the day • Would most reflect daily practices of horse care at home • Evaluate the following: • Stable & Tack areas-cleanliness of stall, tack & feed rooms and efficiency • Care of mount-safety of handling, tacking, general care • Overall impression-attitude, attire, responsibility Turnout Inspection • Each rider assigned time • Assessed at HM level • Evaluates rider, mount and tack • Focuses are appropriateness and safety…detailed cleaning increases with HM level • Best opportunity to exceed expectations • Takes preparation prior to rally

  19. How a clubber spends their first day • 1 hour—set-up • ½ hour--briefing • ½-1 hour—horse inspection (w/prep) • 1 hour—groom, tack, dress in show attire • 15 minutes—turnout inspection • 1 ½+ hour—ride (includes warm-up and competition rides) • 1 hour—clean horse/tack for turnback, change out of riding attire = about 6 hours of structured time

  20. The other 3 hours… • Helping prepare other team mates for rides • Cleaning stalls • Doing required equipment checks • Answering HM staff questions • Watching horses for distress • Sweeping aisle • Cleaning tack room and feed room • Being sure younger members stay safe and are on time • Watching team mates ride • Eat the food from the coolers or concessions • Find kids they haven’t seen from other clubs • Have fun with people they enjoy

  21. 11:00 am Turnout begins – Indoor Arena12:00 pm First jumping round begins – Ring 1 (starting with highest level)12:15 pm Second jumping round begins – Ring 2 (turnbacks should occur within one hour of second round)4:45 pm Rides completed • HM Staff • Answer clubber questions • Teach safe, thorough horse management at all times • Set-up and Safety checks (done before noon) • Turnout Inspections (10AM-2:45PM) • Required Equipment checks (done by 2PM) • Daily checks (all day) • Transfer notes to official sheets (all day) • Get paperwork to scoring (afternoon) • Oversee lunging • Oversee medication of horses • Chief is only one who assesses actual points, assistants note things and pass them along

  22. 11:00 am Turnout begins – Indoor Arena12:00 pm First jumping round begins – Ring 1 (starting with highest level)12:15 pm Second jumping round begins – Ring 2 (turnbacks should occur within one hour of second round)jumping round begins for Class 1 – Ring 3 (D1/D2)4:45 pm Rides completed • Take pictures • Be on time for volunteer job • Watch rides • Get dinner ready • Wait for barn tour • Wait for barns to close • Parents

  23. Purpose of 6 areas of evaluation

  24. Sitting around the camp fire Often clubbers will come out at barn close and discuss the day and need to vent a bit about HM. The best thing a parent can do is listen. Know that any competitor will be frustrated if they feel that they were dealt with unfairly. It is possible that the clubber story is accurate, but it is also possible that it is “embellished”. We as parents can best support our kids and pony club by keeping it all in perspective… What did you learn??

  25. Day 2 Schedule • Duplicate Day 1 • Send kids off with breakfast and cooler of food for the day • Watch kids and take pictures • Do volunteer job Sunday 6:30 am Barns open 7:30 am Horse Inspection begins (numerical order) 9:00 am Third jumping round (Take Your Own Line) begins – Ring 1 (starting with highest level) 9:15 am Fourth jumping round (Normal Knockdown) begins – Ring 2 (same order of go as third round) 2:00 pm Rides completed; packing may begin, but no parents in barn until after Awards Ceremony 2:30 pm Evaluations and meeting with CHMJ 3:00 pm Awards Ceremony 4:00 pm Stall Stripping 5:00 pm Departure after check-out Parents

  26. 6:30 am Barns open Clubbers HM staff • Feed horse breakfast • Clean stall • Look at schedule and plan day • Make changes as directed by HM • Watch the time, horse inspection comes fast • Divide jobs • Have HM briefing • Discuss horse inspection jobs • Answer clubber questions

  27. 7:30 am Horse Inspection begins (numerical order) • Clubbers • HM staff • Have more time than day 1…a whole hour • Still must be on time with horse and rider clean and ready for inspection • Must listen carefully in large group to be sure you know when it is your turn • Control horse in large group that isn’t used to being in a stall at night Easier than day 1…kids should understand the “flow” Get paperwork and people in place in 60 minutes Find missing horses/kids Keep an eye out for kids having problems Help fix/adjust improper tack Be available in barn Divide and conquer!!

  28. 9:00 am Third jumping round (Take Your Own Line) begins – Ring 1 (starting with highest level)9:15 am Fourth jumping round (Normal Knockdown) begins – Ring 2 (same order of go as third round) • HM staff • Clubbers • Still can be a rush to get ready to ride after horse inspection • Don’t have to be as meticulous without a turnout • Usually dress is a polo for second day of SJ rally • Still must keep tidy and care for horse • More relaxed in the barns without setting up or required equipment checks Only safety checks prior to rides Daily sheets done today too Turn backs sometimes abbreviated Must get all paperwork done ASAP so scoring can post and be ready for awards

  29. 2:00 pm Rides completed; packing may begin, but no parents in barn until after Awards Ceremony2:30 pm Evaluations and meeting with CHMJ3:00 pm Awards Ceremony • HM staff • Clubbers • Begin breaking down tack and feed stalls • Begin stripping stalls • Can carry some items out of barn to put in trailer • Sign off on score sheets • Wait for awards Help clubbers stay on track Finish paperwork Remind parents to wait till after awards before entering barn Wait for awards

  30. 4:00 pm Stall Stripping5:00 pm Departure after check-out All • Work as a team to strip stalls • Finish breaking down tack and feed stalls • Pack trailers • Assist others with packing • Be patient and courteous • Sweep aisles • Pick up trash and manure from grounds • Get stalls and aisles checked before leaving • Thank organizer and HM staff • Drive home exhausted • Learn how to drive a horse trailer through a Wendy’s drive-thru

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