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Tips and Tricks for an Accurate Pupil Count

Tips and Tricks for an Accurate Pupil Count. Laura Siek Greenville Public Schools. One More Thing to Learn?. Don’t re-invent the wheel!. Quick Easy Steps. Cheat Sheet PowerSchool Microsoft Excel - formulas - auto filter - pivot tables Access database - import - export.

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Tips and Tricks for an Accurate Pupil Count

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  1. Tips and Tricks for anAccuratePupil Count Laura Siek Greenville Public Schools

  2. One More Thing to Learn?

  3. Don’t re-invent the wheel!

  4. Quick Easy Steps • Cheat Sheet • PowerSchool • Microsoft Excel - formulas - auto filter - pivot tables • Access database - import - export

  5. BE PRO-ACTIVE • Use PowerSchool to the extent possible and make changes at the source file level BEFORE creating XML file. • XML = Extremely Maddening Language

  6. Power School Cheat Sheet A year’s worth of experience – free!

  7. Identifying fields with Missing Data MSDS will reject files with missing data! /gender=/ back slash yields results for students who are current AND students who are inactive

  8. Power School Quick Export

  9. Start Page > Special Functions > Importing & Exporting > Quick Export *** Power School Quick Export *** breadcrumbs

  10. Identifying fields with Incorrect Data Using Excel Selected fields to export: Student_Number First_name Last_name SchoolID Enrollment_SchoolID =IF(D6=E6,"OK","Problem")

  11. Before Each Count STUDENT FIELD VALUE***Clear prior 10/30 day rule field valuesMass change field values (operating district)Delete FTE for students who exited the district*** valuable for changing multiple students

  12. List Students in Power School • Homeless students • Foreign Exchange students • Non-Resident students • SNE – Supplemental Nutrition students • LEP – Limited English Proficient • Migrant students • Special Education students

  13. List Students in Power School Start Page: Homeless #

  14. List Students in Power School Select a function for this group of students: List Students

  15. List Students in Power School *count will number your students for you

  16. List Students in Power School Right click / Copy / Paste into Word document

  17. Power School Reports • General Collection Validation Report • Official Enrollment Student Roster • MI SRSD Extract • 75% Attendance Report • MI General Collection – generates xml file

  18. Power School Reports

  19. Tips and Tricks = Equals (first_name=Jamaal) < Is less than (grade_level<11) > Is greater than (grade_level>3) <= Is less than or equal to (grade_level<=10) >= Is greater than or equal to (grade_level>=4) # Does not equal football# (football is not blank) In - Value is present in the field (last_name in yang,holt) Contains - value is contained in the field (street contains maple) @ Wildcard (first_name=jacq@) *as_of=00/00/0000

  20. Tips and Tricks Multiple Selections Use a comma between criteria, a semi-colon between fields. Grade_level in 9,11;gender=f

  21. Tips and Tricks Excel Tips =IF(A2=B2,”OK”,”Problem” =LEFT(A1,3) =RIGHT(A1,3) =CONCATENATE(A1,” “,B1)

  22. I LOVE MY JOB!

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