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OnCore Scheduler 1.0. A Web based scheduling system for core facilities & shared resources. Developed by: Biotechnology Computing Facility. BCF. Biotechnology Computing Facility. Enabling digital discoveries for the biological sciences. Biotechnology Computing Facility.
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OnCore Scheduler 1.0 A Web based scheduling systemfor core facilities & shared resources Developed by:Biotechnology Computing Facility
BCF Biotechnology Computing Facility Enabling digital discoveries for the biological sciences
Biotechnology Computing Facility • Part of Arizona Research LaboratoriesDivision of Biotechnology • Provides research support in the field of life sciences informatics at The University of Arizona • Facility specializes in the following areas: • Bioinformatics • Molecular Visualization • Image Processing • Laboratory Management Systems (LIMS) • Hands on training and workshops • Software development & Consulting
OnCore Modules • Online Core Facilities • DNA sequencing, MicroSatellite, Microarray, DHPLC • Reengineering cores for higher throughput and efficiency • Reduced cost • Higher customer satisfaction • Easy access to data • Consistent user interface
Scheduling: The evolution • The tablet circa <1970 • The clipboard circa 1980 • The “web calendar” circa 1994 • The OnCore scheduler circa 2002 • The “tablet” PC circa 2004 ?
Seminar Personal Schedule Calcium Img. Classes Dr. Appt Shared (core) facilities schedule Computing Nikon Confocal EM Do you know where it is ? Data Current Scenario • The busy scientist
Current Scenario: The limitations • Scheduler for cores do not talk to each other • Personal schedule and core schedule do not talk to each other • Granting agencies are asking for detailed usage reporting and tracking • Applying for new (instrumentation) grants requires detailed documentation of usage • Billing, accounting for usage is getting complex • Individual labs also have shared resources • Data acquired in various cores is hard to track
Current Scenario: Functional Limitations • Current online system was developed in 1994 and relied on technology of that era • We have "patched" to add new functionality but now it is at the end of its life cycle • Lacks reminders, personalization, customisation • Difficult to create and maintain "restrictions" • Lots of scope for improvement
Users: It would be nice if.... • Core calendars talked to each other • I could get reminders (on e-mail and my pager, cell phone) • Have a personalized calendar of core resources I have signed up for • My personal calendar (palm etc.) would interface with my personalized calendar • I could remember my password !
Investigators: It would be nice .... • See the overall usage for my lab • $'s per grant spent on a specific core • See usage by individuals • Put my lab microscope, mice, fly, gerbil feeding schedules on line ! • No one other than my lab can sign up for our confocal or feeding the gerbil • Find DATA gathered by individuals after they are gone !
Core Managers: It would be nice .... • Approve users (laser safety ?) before they can sign up • Send announcements to all active users or users signed up for specific time/date range (faulty settings ?) • Warn users of downtime, closure • Control hours when equipment is available • Know if user needs something special for a session (lenses, assistance, 5 lasers, HAZMAT) when they sign up • Track usage (confocal hours by training and regular use) • Minimize time spent on entering accounting information or complex reports • Retire (BAN) users !
Computer Support: It would be nice ... • ...You really don't want to know ! • And I am prohibited by university policies to list it here ! • Easy to create/delete new calendars • Easy to maintain calendars • Single login for all calendar • Reset/forgotten password retrieval • Data was organized for easier backups
The New Generation: Scheduler 1.0 • Single login (for all dept. & lab resources) • Detailed profile which can be updated (PI,grants, contact etc) • Ability to have PRIVATE personal calendar (listing upcoming events) • Ability to interface PERSONAL calendar and core calendar (warn of overlap) • Customizable reminders, waiting list • More during the live demonstration ...
The Next Generation:Scheduler 1.0 • Ability to add notes to your session • Track data acquired during sessions • Search notes and pull up data • Grant other users access to view your data • Organize data (next version) • Track usage etc. • Automated Billing
Some Terminology before the demo • Resource: Nikon Confocal, FACS • Session: The time slot you have signed up for • Event: What is happening during the the signed up time (cy3 insitu ..) • Description: Detailed (optional) information about the event (noble prize winning pictures of gerbil) • Schedule = Calendar
Acknowledgement • Current Calendar was developed using the source from Selena DelSol and modified (a whole lot) by: • Amit Pandey (Under Graduate Student) • Terrill Yuhas (You know him) • Scheduler 1.0 is developed using small bits from various opensource calendars with MAJOR additions and modification by: • James Jeffers (ARL: Biotech. Comp.) • And many users who helped us refine it
