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A&R Processes

A&R Processes. Department Chair Meeting Tuesday, March 5, 2013. Overview. Census Rosters No Show Drops Late Add Petitions WebAdvisor Rosters. Census Rosters (what we know). Printed on census day and placed in faculty boxes Due one week later

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A&R Processes

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  1. A&R Processes Department Chair MeetingTuesday, March 5, 2013

  2. Overview • Census Rosters • No Show Drops • Late Add Petitions • WebAdvisor Rosters

  3. Census Rosters (what we know) • Printed on census day and placed in faculty boxes • Due one week later • Only no show drops or drops dated before census • Must be signed

  4. What Happens When Census Rosters Aren’t Turned in??? • A&R staff must call, email and try to reach faculty (very time consuming) • College funding can’t be correctly calculated • A no show drop processed after financial aid checks are processed may result in overpayment • Audit findings by state auditors • Overpayment by the state (apportionment)

  5. No Show Drops • It is mandatory (by the state) for faculty to drop no show students • Every semester we have students who file appeals saying they never attended • Huge process to adjust records • May result in overpayment by financial aid • May result in overpayment by state (apportionment) • May result in overpayment by VA • College may receive audit finding

  6. WebAdvisor Rosters • Instructors should consistently check their WebAdvisor rosters to ensure that everyone has officially registered • Especially important around census • At the end of the term we hear of faculty who can’t access WebAdvisor… • A&R can help with these issues if faculty are aware they should call us

  7. Late Add Petitions • Students can only use the late add petition process are for 5 business days after census • That’s it!!!!! • Students who attempt to submit a late add petition to A&R in the 6thor 7th week of the term are sent away • This process should only be for difficult situations NOT an extension of the deadline

  8. New Webpage for Faculty • Communication with faculty is sometimes difficult because of email issues and not all faculty have LMC email accounts • Semester faculty memo is VERY long • We need a way to communicate vital information to faculty • We have developed a faculty information page with these important policies listed http://www.losmedanos.edu/admissions/4faculty/

  9. Questions

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