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ES Finance System Hints and Tips. July 2011. Outline. Purchasing Copy PO Close PO Accounts Payable Schedule Payments Payment Inquiry. Reporting Tree Viewer Run Controls IDs Report Distribution General Ledger Special Characters Download to Excel Create Personal Favourites List.
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ES Finance System Hints and Tips July 2011
Outline • Purchasing • Copy PO • Close PO • Accounts Payable • Schedule Payments • Payment Inquiry • Reporting • Tree Viewer • Run Controls IDs • Report Distribution • General Ledger • Special Characters • Download to Excel • Create Personal Favourites List
Tree Viewer Navigation: Tree Manager, Tree Viewer – College Structure (01/01/2011) ANU level College level Budget Unit level Dept level
Reporting - Reportbook • Run Control IDs: the name you assign to parameters for a process/report, it can be reused each time when you run that process without re-entering the same values
Schedule Runtime & Report Distribution Enter schedule run date and run time for report submission
Distribute reports via Report Manager Reports can be distributed to other users via Report Manager Distribution.
Reporting – Adhoc Reports • Run Control IDs Report parameters can be stored against different ‘Run Control IDs’ for Adhoc Reports
Delete Run Control IDs Navigation: ANU Utilities, Delete Run Controls
Ledger/Budget Inquiry • Special Characters – ‘%’ and ‘~’ A wildcard ‘%’ can be used to include multiple Dept ids Enter ‘~’ to display where project is blank c Any field left blank will result in the system selecting all values.
Download to Excel Ledger info can be downloaded to excel format through Download function
Closing Purchase Orders • Open Purchase Order Report User can specify the Business Unit and Purchase Order Date as report parameters
Sample Report Purchase orders with different status can be sorted by using the filters
Finalize PO Vouchers Finalize voucher at Header / Line level and press
Schedule Payment • Scheduled Payment Date = Invoice Date + Pay Terms Scheduled due date can be changed under Payment tab or it will be set by the system based on invoice date and pay terms
Multiple Schedule Payments multiple schedule payments can be set for the same voucher. Different Scheduled Due date and Gross Amount can be entered to the scheduled payments.
Payment Inquiry Select Payment Inquiry to see the payment details
Payment Inquiry Payment Date
Create My Favorites List Create bookmarks for the functions that are accessed regularly Customize the description for the bookmarks
Add to Favorites A new bookmark is added to My Favorites list
Online Resources • Training Notes (http://info.anu.edu.au/fbs/Training_and_Support/Courses_and_Seminars) • News and Tips (http://info.anu.edu.au/fbs/Training_and_Support/News_and_Tips)
Business Solutions Office • Drop-in sessions -Tuesday (2pm-3pm) -Thursday (11am-12pm) (we are flexible!!) • Email Fbs-bso@anu.edu.au • Helpdesk #59666