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Surface Visibility Presented by USPS at July 10 Packages Subgroup Meeting

Surface Visibility Presented by USPS at July 10 Packages Subgroup Meeting. Surface Visibility Overview. Surface Visibility Components: Uniquely Identifying Assets (sacks, trays, mail transport equipment, trailers) Tracking Assets at key handoff points (arrival, departure, interim points)

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Surface Visibility Presented by USPS at July 10 Packages Subgroup Meeting

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  1. Surface Visibility Presented by USPS at July 10 Packages Subgroup Meeting

  2. Surface Visibility Overview • Surface Visibility Components: • Uniquely Identifying Assets (sacks, trays, mail transport equipment, trailers) • Tracking Assets at key handoff points (arrival, departure, interim points) • Quality Checks (preventing mis-loads and mis-routings in real time) • Electronic Forms (automate data collection) • Decision Support (improved dock management and advance notifications)

  3. TrailerArrive Tracking Assets Outbound Facility Scanning Trailer Depart Container Close Container Load Container Build Placard Assign Container Stage (Optional) Inbound Facility Scanning TrailerUnload Ready to Process To Operations…

  4. Quality Checks • Quality checks are built into the scanning process • As scans are collected, the destinations are verified • Handling unit to container • Container to trailer • The employee is notified of potential mis-loads • Reduces missent mail

  5. Electronic Forms • Electronic Forms will automate many of the manual procedures on the dock • Many values pre-populated • % loaded is calculated based on container scans • Arrival and departure times based on scans • Security seal is scanned; not keyed in • Electronic Forms eliminate redundant data entry – saving time and reducing errors

  6. Decision Support • Visibility information enhances operational decision making • Facilities have real-time view of container status on the dock • Destination facilities receive advanced notification of inbound trailer status: • Containers by Type • Handling unit counts by mail class and type • Actual departure times, estimated time of arrival Red Circle = Containers in Process Yellow Triangles = Closed Containers Blue Plus Signs = Staged Containers Green Squares = Loaded Containers

  7. Service Improvements • Dock employees have visibility as containers are being built inside the plant to help ensure that all available containers are loaded prior to trucks departing. • Ability to track trailers that are late departing or arriving. • Visibility as mail moves between origin and destination plants including interim facilities such as HASPs. • Visibility of inbound volume enables scheduling adjustments by destinating plant.

  8. Standing Appointment Advanced Notification Appointment Check-In • MAIL.DAT • WebServices Mail Induction Scheduled appointments provide Advanced Notification of drop shipment mail volumes which facilitates the check-in, induction and processing of bulk mailings.

  9. Drop Shipment appointments from the Facility Access & Shipment Tracking (FAST) system are displayed on the Surface Visibility scanning device. Surface Visibility device is used to scan ‘Start-the-Clock’ events for FAST. Mailer Volume

  10. Mailer Bar Codes Unique container, handling unit and piece bar codes will enable Surface Visibility to track business mailings. Containers: • Customer SV bar code specification is on RIBBS Website: ribbs.usps.gov • Send samples for verification process to: FAST_Webservices@usps.com Handling Units: • Enhanced Distribution Label uniquely identifies trays, tubs, and sacks • Customer EDL Specification is on RIBBS Website: ribbs.usps.gov • Web ATLAS ready in Spring 2007 Pieces and Bundles: • 4-State bar code uniquely identifies letters, flats and bundles • Will be used to provide piece level visibility to mailers

  11. Mailer Visibility Surface Visibility will track pallets through induction, cross dock operations and inter-plant transportation. Placard Arrival Scan Placard Departure Scan Placard Arrival Scan CROSS DOCK Start-the-Clock WORKING ENTRY FACILITY DESTINATING FACILITY Processing Operations

  12. Falls Church Main Post Office 22033 Future – Mailer Visibility Surface Visibility is being enhanced to track the nesting of bundles and parcels into containers during processing. Bundle to Container Nest In-house Processing 10/31/05 TO:AFSM 100 #3 From: APPS #2 Signed: _____ Parcel to Container Nest

  13. Future – Mailer Visibility Surface Visibility will scan the 4-State barcode on pieces to nest them to a flat tub via the Enhanced Distribution Label (EDL).

  14. Surface Visibility Deployment Status The deployment of Surface Visibility Phase 1 is complete. • Surface Visibility Sites Activated • 133 P&DCs • 17 STCs • 21 BMCs • Phase 1a in pilot in NY Metro Area • Phase II pending funding approval in Summer 07

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