Adjunct Faculty Orientation

1. Adjunct Faculty Orientation Your journey begins here …

2. Welcome to JCC ! • JCC is committed to • student success • teaching excellence • developing all faculty members to meet the diverse needs of JCC students • You represent these values with each interaction with your students and colleagues • Thank you for your commitment to excellence in an out of the classroom!

3. JCC Facts … • Founded in 1928 as Jackson Junior College • Extension Centers in Adrian and Hillsdale • Approximately 10,000 students • 693 total employees • 92 full time faculty • 300 part-time faculty

4. JCC: Serious Possibilities Mission Statement: Jackson Community College is an institution of higher education whose mission is to assist learners in identifying and reaching their goals. Vision Statement: Jackson Community College is a world class institution of high learning where learners succeed and community needs are met.

5. JCC President & Deans College President Daniel Phelan Academic Deans • Rebekah Woods- Executive Dean of Instruction • Christine Beacco-Dean of Occupational Studies • Todd Butler – Interim Dean of Arts & Sciences • Jeremy Frew – Assistant Dean of Instruction Dean of Student Services • Michelle Shields

6. Human Resources • Adjunct Human Resources Page • HR Contact: • Nikki Thomsen, Adjunct Hiring Specialist • Access to pay allocated for teaching, professional development and substituting available on e-services

7. Documents required by HR before you begin… • I-9 forms, IRS tax forms, • official transcripts • any licenses or certificates, etc. germane to you teaching • faculty ID/Swipe card (for main campus) to access classrooms are issued by HR and security

8. JCC – Main Campus Buildings Bert Walker Hall - BW Campus Services - CS Campus View - CV Child Care Center - CC Community Events Center - CE George E. Potter Center - PC James McDivitt Hall - JM Justin Whiting Hall - JW Automotive Service Technology - AT Victor Cuiss Fieldhouse - FH William Atkinson Hall - WA

9. JCC Centers… Center Directors Dean, Off-Campus Operations JCC @ LISD TECH Lenawee Flight Center Clyde LeTarte Hillsdale Center Jackson Flight Center VACANT Assistant Dean - Lenawee Marian Burlingham Assistant Dean - Hillsdale

10. Building Secretaries/Support Staff

11. J. Whiting Hall J. McDivitt Hall B. Walker Hall Field House Whiting Hall/HLC

12. Food Service George Potter Center Cafeteria Monday – Thursday 10:30 a.m. – 2:00 p.m. Monday – Thursday 7:30 a.m. – 3:00 p.m. 5:00 – 8;00 p.m. Monday – Thursday 7:30 a.m. – 3:00 p.m.

13. Security Protocol • In case of a medical emergency while in your classroom-call 911, and JCC Security • If you are concerned about a safety issue with an unstable or hostile student, call JCC security at ext. 8620, or 796-8620 from a non campus phone • If you get an voice mail—LEAVE A MESSAGE—your message goes directly to JCC security personnel. They will respond directly. • Emergency procedures are posted in every classroom

14. JCC Email • You are expected to use JCC email to keep in touch with students, colleagues, supervisors, college announcements, news and events. • Groupware Training is available on Adjunct Learning Days or through one on one sessions with IT staff when needed. • Adjunct Newsletters are sent to your JCC email account on a weekly basis—check your mail often—three times a week is suggested

15. Information Technology • JCC Solution Center – for assistance with: • Computer login • Password • Computer health • Located in Atkinson Hall Room 203 • Call 796-8639 • Email: jccsolutioncenter@jccmi.edu • Walk-in for assistance welcomed

16. Making Copies for your classroom • Print requests for instructional materials can be made at the Copy Center by • Dropping off your request at the Copy Center with a print request form • Via email to CopyCenter@jccmi.edu • Allow at least 48 hours whenever possible. • Please do not use copy machines in your building to make more than 10 copies. • Please do not send students to your building secretary to make copies for you. • PLAN AHEAD

17. Reporting Absences • It is vital for you to inform the college of any classroom absence. • Not notifying JCC of missing a class is grounds for dismissal with ineligibility for rehire. • If you are unable to attend a class you must call the main office of your department and tell the secretary as soon as possible. The building secretary will take steps to inform students of the canceled class • If you know before hand that you will be absent, attempt to find a substitute. Contact your lead faculty and/or department chair about qualified substitutes

18. Absence Reporting Form • You must fill out an absence form and submit it with a detailed plan on how and where you will make up the class time within 14 days of your absence. • Fill out one form for each class you have missed. • Example: If Mary is teaching 3 courses on any given day, and she is sick for one day—she needs to fill out a form for EACH CLASS SHE MISSED

19. Syllabi • A legal contract between you and your students • Contains details of what students can expect of you and what you are expecting from the students • All JCC faculty are required to submit an electronic copy of each course syllabus to the Academic Dean’s office by the end of the first week of classes. • Email syllabi to: MarlerKarenL@jccmi.edu • Sample syllabi and a syllabus template are available on the Academic Deans webpage at http://www.jccmi.edu/administration/deans/syllabi.htm

20. HQV Grades • Help, Quit, Verify or HQV grades, are an important tool to help JCC • track student performance • help struggling students • Collect important data required for federal reporting and financial aid • HQV grades • alert the Center for Student Success of students who may need assistance. • may save a student from collecting financial debt • Your diligence in reporting students who have not attended your classes is very important.

21. Reporting HQV Grades • A HQV tutorial is available on the Adjunct Resources web page under Grading • HQV reporting dates are also posted on the Adjunct Resources web page • Reminders for HQV grade reporting are emailed to your JCC email address – please watch for them • Record HQV grades on e-services—under intermediate/midterm headings • If you have questions about HQV just email me: zicafooamyj@jccmi.edu

22. E-Services • Found at the bottom of JCC web pages, e-services is located in the lower left hand corner. E-services holds many important functions for adjunct faculty. • Online Grading—both HQV and final grades • My class rosters: print your class rosters from this page • My stipends: pay information is available here

23. Adjunct Resources Page • Located under the Academic Deans web pages of the JCC website www.jccmi.edu • On Academic Deans page, click on Adjunct Resources • Save the link in your Favorites for easy access • http://www.jccmi.edu/administration/deans/AdjunctResources.htm

24. Adjunct Resources • How Do I? • Outlook/email/passwords • Solution center • Absence forms • Adjunct News • Payroll information • Human Resources link • Help with creating a syllabus

25. JetNet: JCC Distance Learning • Moodle/JetNet • Online course management system • Trainings on JetNet offered regularly • One on one help with Moodle/JetNet available • Call 796-8604

26. Associate Degree Outcomes (ADOs) • 10 ADOs have been identified as necessary skill areas students should possess when completing general education requirements at JCC • ADO rubrics have been developed (developing and proficient) for each course to measure and assess • Departments determined ADOs for each course • Adjuncts are provided ADO information and rubrics for courses by lead faculty or chair • ADOs must be addressed in your syllabi • For more information on Associate Degree Outcomes go to Assessment and Associate Degree Outcomes on the Academic Deans web pages

27. ADOs & Assessment • ADOs and Assessment Brochure • You will record how many students successfully met your success criteria. • For example: If you have 20 students on your class roster, and 17 students attempted an assignment, only 13 students met the criteria you would report 13 out of 17. • You will list changes you will make the next time you teach the course to improve student outcomes.

28. FERPA Law • Federal Law • Family Educational Rights and Privacy Act • Schools must have written permission to release any information from a student’s record • You cannot inform a parent, sibling, friend, spouse, etc of a student’s academic record, attendance, or progress

29. Grades and Incompletes • Grades are due 48 hours after your last class • Enter grades on E-Services • Enter grades in numerical form 4.0-0.5 • Enter a 0.0 as E—not numerical • Incomplete grades are for medical emergencies for students who has completed at least ¾ of the course with a 3.0 or higher • Incomplete grade forms must be filed before you give an incomplete

30. Withdraw dates • Withdraw dates vary depending on class start times • Withdraw dates my be found on the academic calendar on the JCC Dean’s Page • Refunds are based on time of withdrawal and reasons for withdrawal • Do not tell a student to withdraw from your course—simply advise them of their grade and refer them to an academic counselor and financial aid representative • Withdrawals can affect financial aid, entrance into academic programs, and insurance.

31. Center for Student Success &JCC Writing Fellows • Center for Student Success (CSS) • provides drop in tutoring for all students in all major subjects • works with students to identify issues which may prevent success. • social workers available for students • located in Walker Hall (BW) room 125 • Writing Fellows • student writing tutors • located in WA 107. • Student help by walk in or appointment; or email papers • writing fellows will come to your class • Diana Agy is the director of JCC Writing Fellows • Webpage found on LL&A webpage

32. College Closings • Announced on the radio and TV • Posted on JCC website • Phone messages on switchboard announces closing • Note: class time is not made up • More information available at • http://www.jccmi.edu/info/closings.htm

33. Student opinion surveys… • Evaluations of you by your students completed in the eleventh week (11) in the semester • Building secretary or staff will give them to you • Computer class rooms complete online evaluations. Link comes to your JCC email • Allow 10-15 minutes of class time to complete. • Leave the room when students are completing the evaluation • Ask a responsible student to hand deliver the paper forms to the building secretary upon completion

34. Inside the classroom • You set the tone, pace and environment • Remember your students are often nervous and don’t know what to expect in college course-sometimes you are their first college instructor—their first impression of college may begin with you. • Some JCC students are learning to be college students • Many are first generation college students • Many are from marginalized populations

35. JCC is a Learning College • JCC embraces the Learning College Philosophy as developed by Terry O’Banion • JCC is committed to a student centered environment • The design of the Learning College is based on meeting needs of the students • JCC classrooms emphasize active and collaborative learning strategies • JCC is committed to student success

36. Learning College: Key Principles • Creates a substantive change in the individual learners • Encourages learners as full partners in the learning process, with learners assuming primary responsibility as stakeholders • Creates and offers as many options for learning as possible • Assists learners to participate in collaborative learning activities • Defines roles of learning facilitators by needs of learners • Succeeds only when improved or expanded learning can be documented for learners

37. Millennials or Generation Y • Enjoy interactive work • Like group work • Need structure and support • Emotional and like high tech and high touch • Experiencing many things for the first time • Adjusting to college life—often without a road map • Appreciate mentor relationships

38. Non traditional & returning students • Nervous and afraid about future and being a student again • Bring depth and breath to your classroom • Tend to ask many questions and want to bond with the instructor • Some have been forced to redirect their lives through education • Some have not been in a classroom in over 20 years and may not have enjoyed their past educational experiences

39. Needs of all students • They need to know you care about them and their education. • They want a fair, safe classroom • They want to be heard and understood • They want your feedback quickly and often • They want encouragement balanced with constructive feedback • They want you to see them as a whole person

40. As an adjunct faculty member • Nobody expects you to know everything • Ask for help when you need it • Ask for the resources you need to meet your student’s needs • You cannot plan too much • Mistakes are normal—EVERYONE MAKES THEM • JCC is committed to professional development for all faculty members

41. Professional development opportunities • Center for Teaching Excellence workshops dates and times will be announced via JCC email • Adjunct Faculty Learning Day held before Fall and Winter semesters • Faculty Learning Days held the week before Fall and Winter semesters • Departmental workshops held by individual departments to provide important training for adjunct faculty • Instructional Skills Workshop • On Course Workshops offered by department and are announced via JCC email

42. Instructional Skills Workshop • 2 credit course • Focus is on best practices in education • Can be taken for graduate credit • Offered on a semester basis dates TBA • Contact: Mary Belknap and James Scott

43. Keeping yourself informed • Check your JCC email at least once a day • Visit the Adjunct Faculty Resources page regularly • Explore the JCC website • Read the bulletin board posted in faculty office areas • Spend some time in your building adjunct faculty office—get to know some of your colleagues • Check for JCC mailings in your snail mail • Attend JCC events when you can—be visible

44. Need help or questions answered? Remember, the adjunct faculty coordinator is available to answer questions and help you find resources—do not hesitate to email Amy Zicafoose at: zicafooamyj@jccmi.edu Office: BW 230 Phone: 517-796-8678 Cell: 517-962-8231