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Green Janitorial Operations

Green Janitorial Operations. Add Environmental Performance into Your Cleaning Program. Heather Davies Office of Environmental Policy and Compliance U.S. Department of the Interior (202) 208-7884. Benefits of Green Cleaning

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Green Janitorial Operations

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  1. Green Janitorial Operations Add Environmental Performance into Your Cleaning Program Heather Davies Office of Environmental Policy and Compliance U.S. Department of the Interior (202) 208-7884

  2. Benefits of Green Cleaning Evaluating Cleaning Products Risks and Use of Personal Protection Equipment Finding Preferable Products Side-by-Side Review -Typical Cleaners Managing Cleaning Products Starting Cleaning Stewardship Program Contracting for Green Cleaning JWOD Vendors, Certified Products, Other Vendor Lists Presentation Overview

  3. Credits • Tom Barron - EPA Region 9 Janitorial Pollution Prevention Project • Eastern Research Group • Steve Ashkin • Blane Robinson, NISH • George Aarons, NIB • Joan Smith, Committee for Purchase From People Who Are Blind or Severely Disabled

  4. I like to mention what I call the “virdian verge.” “Virdian” for green and “verge” to emphasize a “coming together.” We are increasingly seeing a coming together of environmental and economic goals.” P. Lynn Scarlett, Ast. Sec. - Policy Management and Budget

  5. Greening the Department of the Interior Vision Statement The Department will be an innovative leader in “greening” the Federal government by actively and systematically protecting the natural processes that sustain life on earth. To fulfill this vision, Interior will, in its own operations, minimize solid waste, prevent pollution, save energy and other resources, reduce greenhouse gas emissions, and encourage public support and participation.

  6. Worker health concerns Costs of worker injuries Environmental threats Improved Indoor Air Quality Leadership opportunity Federal mandates Because there are safer, cost-effective alternatives Why make any changes to your cleaning program?

  7. Worker Health Concerns • An average of 58.2 lbs. of chemical cleaning products are used per janitor per year • 6% of cleaners should be avoided because of serious health/environmental threats • 35% of cleaners require extreme care during use because they can blind the unprotected user, can cause severe skin damage, or can be absorbed through the skin or be inhaled to harm internal organs

  8. Worker Injuries • Acute: • Blindness • Skin damage • Lung damage • Longer term: • Damage to fetus • Hormone modification • Cancer • Organ damage

  9. Chronic Problems • Chemical dermatitis • Chemical-induced asthma • Chemical sensitivities

  10. Cost of Worker Injuries • 40% involve eye irritation and burns • 35% involve skin irritation and burns • 12% involve breathing chemical fumes • 6 of 100 employees have loss time • Average cost of $725 per claim From analysis of worker comp claims in Washington State Tom Barron

  11. Aquatic toxicity Persistent, Bioaccumulative and Toxic Compounds Eutrophication Disruption to POTW Endocrine Disruption Smog precursors Ozone depleters Non-renewable resources Environmental Threats

  12. Unnecessary Sacrifice • Why subject yourself and your workers to more risk then you have to? • Why jeopardize your opportunity to have a high quality, healthy, long life? • Why pass injury along to your children? • Why would we knowingly compromise environmental quality?

  13. Indoor Air QUALITY • Reduced complaints • Lower health concerns • Improved employee productivity • For schools, increased attendance improved school performance, lower incidence of asthma EPA’s Tools for Schools Air Quality Program

  14. Leadership Opportunity • Get Certified by the U.S. Green Building Council • Leadership in Energy and Environmental Design for Existing Buildings (LEED EB) • Green housekeeping credits

  15. LEED EB Green Housekeeping Credits • Walk-off mats (1 pt) • Chemical storage mixing areas (1 pt) • Isolate, exhaust copy rooms (1 pt) • Low-impact cleaning fluid and housekeeping(1 pt) • Sustainable cleaning and hard flooring coating systems • Green Seal GS 37 or CA CR low voc • Utilization of concentrated cleaning products • Low impact disposable products (1 pt) • Min. 30% PCW, 100% recycled paper products • Manufactured without the use of chlorine • Plastic trash bags • Integrated indoor pest management (1 pt) • Outdoor storage facility (1 pt)

  16. Why Buy Green?We are required to. Green Procurement Statutes and Executive Orders RCRA 6002, Greening the Government EOs Regulations FAR, CPG DIAPRs Departmental Policy COTI, ... Bureau Policy Regional/Facility Policy SOPs

  17. Greening the Government Executive Orders EO 13101 Waste Prevention, Recycling Federal Acquisition EO 12843 Ozone Depleting Substances EO 12902 Energy Efficiency and Water Conservation EO 12845 Energy Efficient Computers EO 13148 – Environmental Leadership EO 12669 Community Right-to-Know EO 12856 Pollution Prevention

  18. Federal Acquisition Regulations • Green Procurement Revisions Published June 6, 2000 • Ongoing revisions to accommodate new Greening the Government EOs. • Part 7 - Acquisition Planning • Part 11 - Defining Agency Needs • Part 13 - Simplified Acquisition Procedures • Part 23 - Environment, Conservation … • Part 52 - Solicitation Provisions and Clauses

  19. Evaluating/Managing Product Risk • Learn about your most hazardous ingredients/products • Become a “Power MSDS User” • Communicate hazards • Be in style, wear appropriate PPE

  20. What are the highest risk products?

  21. More high risk products

  22. Which ingredients have high risks?

  23. Hints on Using a MSDS • Make sure it is no more than 1 year old • Ask for “New Jersey” compliant version • Call manufacturer and ask for fax • You won’t find them at Home Depot • Not all MSDSs are organized the same way

  24. Section 1: Identification Date, Product name, Manufacturer, Emergency contact info, HMIS Section 2: Hazardous ingredients Common name, CAS # for any chemical present at 1% or more or 0.1% of carcinogens, OSHA thresholds Section 3: Physical properties - % VOC, pH, vapor density, specific gravity, odor Section 4: Fire hazard - Flashpoint, fire fighting precautions, NFPA rating Section 5: Reactivity Stability, incompatibility Section 6: Health hazards Route of exposure, effects (CNS, target organ, respiratory, carcinogen, reproductive hazard) Section 7: Spill/Disposal Section 8: Safe Handling PPE needed (respiratory, gloves, googles) Ventilation reqs What to look for on the MSDS?

  25. Hazard Communication • Never can eliminate all risk • Build HAZCOM into your program • Buy comfortable PPE • Personalize cleaning procedures • Consider color-coding • Make MSDS accessible to staff while working • Practice spill response

  26. Gloves Cotton liners Antibacterial handcream Chemical resistance (Nitrile) Googles Soft rubber Wrap-around Not impact safety glasses Apron For mixing Eyewash and shower Located within 10 seconds reach of any employee who is handling corrosive chemicals Personnel Protective Equipment

  27. Finding Preferable Products • Explore what is being used elsewhere • Green Seal standard for general purpose, bathroom and glass cleaners • Goal: Use the least aggressive, safest product that is effective for the cleaning task

  28. Overall toxicity Carcinogenic/ reproductive toxicity Skin/eye irritant Sensitization Combustaibility Photochemical smog/ozone/IAQ Aquatic toxicity Aquatic biodegradability Eutrophication Packaging Concentrates Fragrances Prohibited Ingredients Training Animal testing Green Seal Standard Criteria

  29. Additional Concerns • Phenol • Glycol ethers • Ethylene glycol • Propylene glycol is safer • When present in cleaner – WEAR GLOVES

  30. Bathroom tissue* 20-60% PCW Paper towels* 40-60% PCW Facial tissue 10-15% PCW Industrial wipers* 40% PCW Toilet seat covers Plastic trash bags* 10 – 100% Recycling containers* 20- 100% PCW, plastic Janitorial carts Plastic mop buckets * Comprehensive Procurement Guideline item PAPER and Non-Chemical Products

  31. More products to consider • Weed killers • Vinegar, lemon juice based • Insecticides • Cayenne-based • De-icers • Buffered urea • CMA • …

  32. Side By Side Comparisons • Window cleaners • Toilet cleaners • Restroom cleaners • Metal cleaners

  33. Greening DOI’s Main Interior BuildingCustodial Services Incorporation of Environmental Requirements Into Acquisition Processes: A Case Study in Buying Environmentally Preferable Services

  34. Main Interior Building

  35. Final FAR LanguageFederal Register 6/6/00 • Part 11.002 Defining Agency Needs - Policy “Executive agencies must consider use of recovered materials, environmentally preferable purchasing criteria developed by EPA, and environmental objectives (see 23.704 (b)) when- (1) developing, revising, …specifications; (2) describing government requirements…; (3) developing source selection factors.

  36. FAR 23.703Environmental Considerations • Maximize the use of environmentally preferable products and services; • Maximize the use of energy-efficient products; • Eliminate or reduce the generation of hazardous waste…; • Promote the use of non-hazardous and recovered materials; • Realize life-cycle cost savings; • Promote cost effective waste reduction…; • Consider use of biobased products.

  37. Scope of Services • 1 year contract, 4 1-year options • Gross area: 1,423,745 s.f. • Occupant population: 2,936 • Products: • Chemical cleaners, cleaning equipment, bathroom products • Services: • daily cleaning, floors maintenance, trash removal and recycling, exterior windows (annually), venetian blinds (annually), elevator services, snow removal

  38. Process Followed • Initial Request: 11/98 • Team Formed/Objectives Defined: 11/98 • Research 12/98 • Selection of Attributes: 1/99 • Revision of Solicitation: 2/99 • Solicitation Issued: 2/12/99 • Proposals Received: 4/99 • Award: 7/99

  39. Who Was Involved? • Contract Team Consisted of: • Facilities Management • Solicitor’s Office • Procurement Policy Office • Environmental Policy Office • NPS Environmental Management • U.S. EPA Exposure Assessment Branch

  40. Getting Started • Initial Challenges • Absence of Existing Contract Language • Absence of Guidelines to Define Compliance • Define Objectives and Scope: • Follow Executive Order 13101 • Comply with CPG • Custodial worker protection • Indoor air quality • Regional environmental considerations • Waste minimization • Inclusion of existing third party standards

  41. What had been done before?What did we want to do? • Research into Available Standards: • City of Santa Monica, Yellowstone NP • EPA/GSA Custodial Pilot • Green Seal Paper and Household Cleaner Standards • Decisions Regarding Scope of Environmental Requirements, Attribute Selection - Three parts: • Chemical cleaning products, • Recycled content products • Recycling enhancement strategies

  42. Who Contract Was Modified • Incorporation into Solicitation and Specifications • Section C - Scope of Service • Section L - Instructions to Offerors • Section M - Evaluation Factors for Award • Attachments • Evaluation Plan: Environmental Preferability Given 1/3 of Total Rating • Two Panels: Technical Evaluation Panel and Environmental

  43. Cleaning Chemical Characteristics

  44. Recycled Content Products

  45. Enhanced Recycling Strategies • Procedures for monitoringwaste/recycling volume • Procedures for monitoring rates of participation in recycling program • Procedures for promoting building occupant participation/avoid contamination • Measures to ensure contractor observance of program

  46. Section M - Source Selection • 30% Environmental “ Completeness and thoroughness of submittal addressing environmental preferability/recycled content products and strategies for execution of a successful waste reduction/recycling program” • Experience - 15% (partially assigned to environmental)

  47. How Well Did It Work? • A Lot of Questions at PreBid • 19 Offers (Roughly Half Understood Environmental Submittal) • Competitive Range: A Handful of Really Good Submitals • Best Value Selected: Best Environmental, Best Technical, Lowest Price of Competitive Range

  48. Update: Spring 2003 • Chimes, a NISH affiliated work center, working since starting 9/01 • Chimes has now converted almost all of their sites in the DC Metro Area • Over 20 million s.f. of federal office space cleaned with certified cleaners • Improving indoor air quality for 90,000 federal office workers and workplace safety for 1,400 disabled workers!!!!

  49. Gloria, Night Supervisor, + Chemical Portioner

  50. R-M Developed Mixing, Application Guidelines

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