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Project Management Division FY05 Annual Report of Activities and Trends

Project Management Division FY05 Annual Report of Activities and Trends. Dan Ziomek Associate Director, PMD Information Technology Investment Board June 20, 2005. expect the best. www.vita.virginia.gov. 1. Purpose of Presentation.

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Project Management Division FY05 Annual Report of Activities and Trends

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  1. Project Management Division FY05 Annual Report of Activities and Trends Dan Ziomek Associate Director, PMD Information Technology Investment Board June 20, 2005 expect the best www.vita.virginia.gov expect the best 1

  2. Purpose of Presentation To provide an annual report, summarizing the work of the VITA Project Management Division (PMD), including: • Activities and Trends (FY 04 to FY05) • Accomplishments in FY05 • Initiatives in FY06 • Challenges Note: Reference information is also provided regarding the evolution, organization, staffing & continuing responsibilities of PMD. expect the best

  3. PMD - FY05 Portfolio Statistics (All counts reported as of May 31, 2005) expect the best

  4. Service Area Work Distribution As of May 31, 2005 expect the best

  5. FY05 APR Spend by Category (in Thousands) Agency Procurement Requests FY05 Total $122.3 Million APRs Submitted Through May, 2005 expect the best

  6. Agency Procurement Requests expect the best

  7. Agency Procurement Requests expect the best

  8. FY05 FY04 Trends - Agency Procurement Requests As of May 31, 2005 expect the best

  9. Trends - Agency Procurement Requests FY05 FY04 Total thru 5/31/05 -161 Total FY04 -209 As of May 31, 2005 expect the best

  10. Trends - Project Oversight expect the best

  11. Independent Verification & Validation • The overall condition of the 21 major IT projects reviewed was encouraging • 88% Green • 8% - Yellow • 4% - Red • The Commonwealth project management (PM) methodology is being adopted by all agencies as a result of training and improved oversight • Additional training and guidance needed in the areas of risk management, scheduling, estimating, earned value, and quality management • The PM capability in Commonwealth agencies should continue to mature, driven by more effective oversight, training, and guidance and consultation expect the best

  12. Trends - Project Manager Development expect the best

  13. PMD - PMO Major Accomplishments • Increased Focus on Oversight of Project Execution - No Failed Major IT Projects (Based on CIO Assessment of Major IT Projects) • Published Project Management Standard • Completed Implementation of the PM Selection and Training Standard • Expanded the Project Manager Development Program • Developed and Tested a Revised IV&V Program • Implemented PMD Performance Measures • Increased PMO Staffing (3) expect the best

  14. PMD - EPO Major Accomplishments • Established VITA PPEA Management and Governance Process • Completed Organization and Implementation of New Enterprise Projects Office • Awarded PPEA Consulting Services Contracts • Completed Initial Review of VITA PPEA Proposals • Completed Conceptual Review of VITA PPEA Proposals • Completed Program Planning through Detailed Review and Comprehensive Agreement Phases • Provided Project Office Support to Infrastructure and EA Program Offices (Detailed Review) expect the best

  15. PMD FY06 Initiatives • Expand Major IT Project Oversight • Implement IV&V Program • Reengineer ITSP and APR Processes • Refine PMD Performance Measures • Continue Support to PPEA Programs, Culminating in an October Decision on Comprehensive Agreements • Complete Reengineering of the RTIP Reporting Process to Better Serve the ITIB and Associated Customers • Execute Phase 2 of the Commonwealth Portfolio Project (BPR and COTS Tool) • Promulgate a new ITIM-based Strategic Planning and Portfolio Management Standard • Promulgate a new ITIM-based Project Oversight Standard expect the best

  16. PMD FY06 Challenges Right-sizing PMD Organization Conversion to Non-general Funding “Governance as a Valued Service” Addressing APA Audit Findings Execution of PPEA Agreements expect the best

  17. Final Questions expect the best

  18. Contact Information Dan Ziomek Associate Director, Project Management Division (PMD) dan.ziomek@vita.virginia.gov (804) 371-2763 Judy Marchand Manager, PMD Project Management Office judy.marchand@vita.virginia.gov (804) 786-4392 Bob Haugh PMD Enterprise Projects Office (PPEA) william.haugh@vita.virginia.gov (804) 786-4392 expect the best

  19. Project Management Division FY05 Annual Report Evolution, Organization, Staffing & Continuing Responsibilities (Reference Information) expect the best www.vita.virginia.gov expect the best 19

  20. Evolution of PMD • Origins in Council on Information Management (Agency IT Strategic Planning, Project and Procurement Oversight) • Formerly Department of Technology Planning from 1999 (Technology Management Team) • VITA Project Management Division established in Code in 2003 (Code of Virginia 2.2-2008) expect the best

  21. PMD Organization Today expect the best

  22. PMD Major Responsibilities Commonwealth IT Governance and Program Management: • IT Investment Management (ITIM) Policies, Standards, and Guidelines – Development & Implementation • Agency IT Strategic Planning - CIO Approval & Monitoring • IT Portfolio Management • IT Investment Board Support (includes RTIP) • Project Manager Development Program (PMDP) - Program Management, Training and Administration • ITIM Process Supporting Tools - Development, Implementation & Support expect the best

  23. PMD Major Responsibilities (cont.) Commonwealth IT Investment Oversight: • Agency IT Procurement Requests – CIO Approval • IT Project Consulting – Major and Non-major • Major IT Project Planning, Development, RFP and Contract (CIO) Approvals • Major IT Project Oversight and Dashboard Reporting • Major IT Project IV&V Reviews • Non-major IT Project Development Approval expect the best

  24. PMD Major Responsibilities (cont.) PPEA: • Support VITA Governance and Management of the PPEA Program • Serve as Deputy Program Director for VITA PPEA • Manage PPEA Project Management Office(s) (PMO) for Infrastructure and EA Programs • Administer PPEA Consulting Services Contracts (with VITA Supply Chain Management) • Consult with Agencies on their Ongoing PPEA Proposal Evaluations (Only DSS active at this time) • Support Phased Review of PPEA Proposals Culminating in VITA Comprehensive Agreement(s) Approved by the Governor expect the best

  25. FY 05 Publications • Policies, Standards, and Guidelines • Published Commonwealth Project Management Standard • Reports • 2004 Recommended Technology Investment Projects Report • Quarterly Updates for VITA Business Plan • Bi-monthly Dashboard Status Report to CIO & ITIB • Monthly Dashboard Evaluations • ITPRC/SPARC Agenda Packages and Meeting Minutes • Presentations • Various (24+) to ITIB, Agencies, Focus Groups, Customers, et. al. • Revision 1 of PMDP Mandatory Training expect the best

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