Authoring Instructional Materials (AIM) Background brief for Learning Centers

1. Authoring Instructional Materials (AIM) Background brief for Learning Centers 12 November 2008 Jake Aplanalp AIM/CPM Program Manager NAWCTSD Orlando 407.380.4685 Jacob.Aplanalp@Navy.mil

2. Focus of Presentation • AIM Background & History • AIM & Current Navy Standards • AIM Software Status • AIM & Future Navy Standards • Questions

3. Authoring Instructional Materials (AIM): • Government-owned & managed system used by the Navy to design, develop, update, manage, and integrate training content • Provides automated conformance to standards (NAVEDTRA 130A/131A, ILE, & RIT II) resulting in efficient, cost effective development & maintenance of learning content • Links learning requirements to performance standards • Links learning content to Interactive Electronic Tech Manuals (IETMs) (**S1000D & other formats) • Automates identification and notification of potential learning content update requirements based on performance standard & tech datachanges • Streamlines integration of changes into previous learning content baseline with minimum impact (because built on relational database) • Supports multiple output methods (paper, PDF, HTML, & SCORM conformant XML formats) AIM is a mature application & service provider supporting the development & sustainment of 300,000+ instructional hours of formal Navy training content

4. CNET drafts Operational Requirement (OR) 1981 NPRDC Conducts R&D 1981-87 NPRDC Awards R&D Contract 1987 CNO Establish Project Manager 1989 AIM MNS/Milestone 0 Approved 1990 Milestone I/II approved 1992 Initial version of AIM (UNIX) distributed 1993 Milestone III approved (Implementation) 1994 AIM System Support Office (SSO) at NAWCTSD Established 1994 AIM II Implementation 1996 AIM I Implementation 1997 Program Management Shift to NAWCTSD 1997 IETM Interface 1998 SCORM Output Utility 2001 SQL Server 2002 Word as editor; IMI Library 2003 AIM first GOTS SCORM Adopter 2004 Prototype LO Module; NMCI certification** 2005 Navy ILE ILT authoring/maintenance tool** 2006 Prototype Content Planning Module (CPM)** 2007 NMCI Certification & Distribution of AIM LO Module** 2008 CPM Operational** 2008 AIM Historical Perspective Program of Record with history of continuous improvement and successful adaptability in meeting the user’s changing requirements and technology advances **Key Components of Modernized AIM

5. AIM-based Learning Content Usage* • Others include: • SWS • NSWC • SPAWAR • NMPT&E • NSTEP • CPPD • CNE • CID • CEODD • CSS Big “3” Example *Data captured in 4th Quarter of FY07

6. AIM Management Organization Configuration Control Board (CCB)/ Resource Sponsorship: Surface/Air/Sub/NETC Functional Area Manager OPNAV Functional Area Manager OPNAV – N79 Functional Area Manager OPNAV – N00T Functional Area Manager OPNAV – N12 (proposed) Executive Steering Committee (ESC) Functional Requirements Board (FRB) Program Manager OPNAV N75 Program Manager NAWCTSD Orlando Columbus Technologies- Prime Support Contractor System Support Office (SSO) NAWCTSD Orlando

7. AIM & Navy Training Standards • AIM follows ISD rules of the PADDIE model • AIM I Built on NAVEDTRA 131A Personnel Performance Profile (PPP) Based Curriculum Model • AIM II Built on NAVEDTRA 130A Task Based Curriculum Model • Traditional AIM links content to CTTL / PPP tables • AIM continues support for traditional 130/131 content formats as well as ILE / RIT II / Competency-based content rules per evolving NETC & Navy Standards • AIM outputs • Printable Material (PDF), SCORM-compliant XML Files (LMS, electronic classrooms, repositories), CeTARS CMS Web service, & Database export for use in other AIM systems or content authoring tools

8. AIM Modernization Timeline

9. Why Modernized AIM? Modernized AIM can tie the entire process together

10. AIM Considerations • History of AIM – consistent success in past, updated over time, now extending to ILE / RIT II / Competency-based learning & leveraging historical ROI & TOC Reduction • One GOTS tool supporting: • Traditional content development/maintenance • Migration of traditional to new (ILE/RIT II) • New development (ILE/RIT II) • Gaps in current Navy Training Environment: • ILT in ILE suite • JTI/NJA/NLOS links to learning content • Integrated, performance-based design, development, and maintenance of both ILT and self-paced learning content • Automated surveillance capability to drive down significant total ownership cost of learning content • Modernized AIM can fill those gaps

11. Summary • What can AIM do for Centers? • Leverage historical strengths in standardized content design, development, surveillance, maintenance, production, management, and user support to apply to Traditional (130/131) & Future (ILE / RIT II / Competency-based) training content • Strong support for RIT II themes – especially “Tie Learning to Navy Work” & “Navy Learning Continuums” • AIM has team, contract, and user community infrastructure in place to make this happen

12. Summary (Continued) • What AIM program needs from Centers? • Active AIM Users: • Participate in the FRB and supporting IPTs • Provide input to improve the toolset • Non-AIM users: • Try AIM on a small scale (Traditional/Modernized) • Get training and assistance to support trial efforts

13. Upcoming AIM Training Schedule ** All Training at 1500 EST w/ Webmeeting & Phone info posted at AIM website

14. Points of Contact, Website • Program Manager Jake Aplanalp 407-380-4685 Jacob.Aplanalp@navy.mil • Asst Program Manager Patti Eder 407-380-4767 Patti.Eder@navy.mil • Software Engineering/Help Desk Ron Zinnato 407-380-4667 Ronald.Zinnato@navy.mil • ISD Lead Paul Graf 443-276-4106 pgraf@columbususa.com AIM Web Page http://aim.aimertech.com/aim

15. Questions?

16. Backup Slides

17. Central Site • SWS AIM I Metaframe Central Site • CNATT Prototype Metaframe Instance • CNATT Central Site Implementation Planning • Options for SLC Implementation

18. SWS Central Site • Operational since Jul 07 on fedsun server at NAWCTSD Orlando for all SWS curricula • Metrics: • 60 users (6-8 concurrent) • 33 courses • 2+ gb data storage (AIM database plus IMI) • 6 geographically dispersed user sites – TTF Bangor/Kings Bay; contractors from Cocoa Beach, FL to Pittsfield, MA to Anaheim, CA • 99%+ availability • Speed/responsiveness equal to previous local PC / LAN operation

19. SWS Central Site(contd) • Integrated LP/TG development, surveillance, and maintenance by all community activities on single Orlando database • TTFs download approved baseline curricula in SCORM 2004/XML output format for use in Elite-equipped electronic classrooms • Only performance lags are natural longer times to upload large graphic files, import large courses from / export to remote AIM instances • Primary availability issues have been working with NETWARCOM on information assurance (IA) certifications for FEDSUN servers

20. SWS Central Site(contd) • AIM I software operates exactly the same as local stand-alone or LAN instances from user’s perspective • Some enhanced management capabilities: • IETM interface configuration data • more granular privilege levels for multiple curriculum managers • 1/3 time CSS System Administrator with rapid learning curve when he replaced the system implementer in Mar 08

21. CNATT Central Site Prototype • Small (5 user) independent AIM II instance set up in response to local TRANET installation problems at CNATT Unit @ Tinker AFB • Set up from scratch on FEDSUN server within 2 hours • On-line since mid-August with no problems • Required 2-hour Web-meeting for end user familiarization with Metaframe implementation – no AIM user training required

22. Central Site Advantages • One centrally located database (configuration control) • Single authoritative source for a given curriculum throughout the community • Real-time collaboration among geographically dispersed staff (e.g., Center staff working directly with training facility, NAVSEA, ISEA, or contractor staff) • No need forimport/export-based database synchronization among disconnected sites • Everyone performing maintenance in same database • No IMI conflicts – all developers and users for all courses using the same library of IMI files • No requirement to distribute approved courses – end users can generate SCORM XML files and/or print PDF / paper LP/TG direct from Central Site • Great time and money saver – no need to move export file and/or paper curricula from site to site • Immediate access to software updates simply by posting on Central Site server – no delays waiting for NMCI certification or complex scheduling to coordinate local updates and prevent version conflicts • Users can access AIM from any PC with internet access and CAC reader with desktop software installation and maintenance • Real-time Center online approval

23. AIM Team Experience • Technical experience in programming, maintaining, and supporting AIM and related applications: • 48 total manyears with the AIM application with excellent notices from govt technical staff and user community • 25 total manyears with large-scale desktop/LAN SQL Server database applications • 19 total manyears with Web-based SQL Server applications (4 years with NAVSPECWARCEN training admin applications with lessons learned applied to 2 years of large-scale CPM development and support)

24. AIM Team Experience(contd) • Functional experience in requirements definition, user testing, user training, and help desk support: • 45 manyears with the AIM application with excellent notices from govt technical staff and user community • 10 manyears with Web-based SQL Server applications (4 years with NAVSPECWARCEN training admin applications with lessons learned applied to 2 years of large-scale CPM development and support)

25. AIM Team Experience(contd) • Functional and technical team has broad and deep ties across the AIM user community and within specific warfare training communities: • Undersea warfare: Tom Travers – 15 years • Surface warfare: Jay Burton – 10 years; Jamie Stewart – 15 years • Aviation maintenance: Paul Graf – 5 years

26. AIM Software Engineering • AIM I/II (including CPM and LO Module) are FAM approved and registered in DADMS • User community based requirements definition process via Functional Requirements Board • Existing and planned Web service interfaces with CeTARS • Experience in JCIDS/DODAF methodology and artifacts • Extensive work with ILE enterprise architecture team and initial Enterprise Data Environment (EDE) development • AIM team appraised and certified for CMMI Level II in Aug 07 with no weaknesses

27. AIM Output Examples

28. Training Project Plan

29. Instructor Comp Worksheet

30. Course Training Task List

31. Learning Objectives

32. Curriculum Outline of Instruction

33. COI Summary Report

34. Course Master Schedule

35. CMS Summary Report

36. Training Course Control Document • The TCCD is a product that includes all the information from: • TPP • CTTL • LO • COI • CMS • Format is similar to the TPP output • The next 5 slides are TCCD samples

37. Training Course Control Document

38. Training Course Control Document

39. Training Course Control Document

40. Training Course Control Document

41. Training Course Control Document

42. Lesson Plan/Instructor GuideWithin AIM

43. Lesson Plan/Instructor Guide.pdf version

44. Lesson Plan/Instructor Guidehtml version

45. Lesson Plan/Instructor GuideSCORM 2004 version Hot Link to TG Sheet

46. Instructor Display of Media Hot Link to Supporting Media. Used to support the LP vs delivery of the LP

47. Instructor Display of Media (Cont’d) Open in New Window for display to Students when instructors have a dual monitor setup. For single monitor configuration, clicking the hyperlink will display to the front of the classroom.

48. Instructor Display of Media (Cont’d) Supporting media displayed to the students

49. Trainee Guide/Student GuideWithin AIM

50. Trainee Guide/Student Guide.pdf version