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The Rules

The Rules . Select question from the Jeopardy table (all questions are hyperlinked) Answer will be given You will be given m ultiple c hoice selections where you must select the correct “Question” From the multiple choice selections, click on what you believe to be the correct answer.

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The Rules

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  1. The Rules • Select question from the Jeopardy table (all questions are hyperlinked) • Answer will be given • You will be given multiple choice selections where you must select the correct “Question” • From the multiple choice selections, click on what you believe to be the correct answer. • The game will then indicate whether or not the answer selected was correct. • Consult the “Answer Key” document for more details on the correct answer.

  2. Payroll & Procurement Roles and Responsibilities Budgets Potpourri 100 100 100 100 200 200 200 200 300 300 300 300 400 400 400 400 500 500 500 500 Double Jeopardy

  3. Payroll & Procurement

  4. $100 - This is the unit to contact for any compensation, benefits, career development and work-life balance questions • Research Financial Management Services • Office of Sponsored Research • Human Resources Shared Services

  5. $200 – This is the threshold, defined by Quebec law, which determines when purchase orders over this amount must go to public tender. • ≥50,000 • ≥250,000 • ≥100,000 • None of the above

  6. $ 300 - Merit-based awards, research stipends, research bursaries and external agency awards for undergraduate and graduate students are paid through this system. • POPS • BSA • Minerva 15 Return

  7. $400 – This is the payment method to be used for all goods and services (non-travel) > $2,500 • Purchase Order • Pcard • Payment Request • Expense Report 15 Return

  8. $500 – This document should be used for any changes/corrections for appointment forms processed via Minerva. • FOAPAL Maintenance Form • FOAPAL Journal Request Form 15 Return

  9. Roles & Responsibilities

  10. $100 - This is the McGill office authorized to prepare and sign invoices and financial statements on research funds. • Office of Sponsored Research • Dean’s Office • Research Financial Management Services Return

  11. $200 - Its roles and responsibilities is to act as a primary point of contact for researchers, as well as to advocate and apply policies and procedures as they relate to research funds to ensure compliance. • Research Financial Management Services • Faculty Financial Officer/Director of Administration • Financial Services Team/Administrative Officers Return

  12. $300 – This unit reviews and monitors award holder eligibility over the life of the project and informs the agency as required. • Office of Sponsored Research • Dean/Associate Dean/Departmental Chair/Director of School or Institute • Human Resources • Research Financial Management Services Return

  13. $400 – This is the mechanism that must be used to appoint an individual to authorize financial transactions on research funds. • McGill Marketplace (MMP) • Delegation of Signing Authority • X-coded Fund • Expense Report Return

  14. $500 – Its role is to ensure that all research is conducted according to governing principles, policies, regulations of the institution, and the sponsor over the life of the project. • Office of Sponsored Research • Dean/Associate Dean/Departmental Chair/Director of School or Institute • Sponsor • Principal Investigator 14 Return

  15. Budgets

  16. $100 – This is the term which means that the PI continues to have access to unspent budget from one year to the next over the grant period. • Carry forward • Flexible Budget • Variance • No-cost extension Return

  17. $200 - Contribution(s), in the form of material or resource, to a Project that have a monetary value but the cost is not allocated to the project and the cost is borne by the contributing partner • Cash Contribution • In-kind Contribution Return

  18. $300 – This is the rate of indirect costs recovered on industry-sponsored grants • 15% on total direct costs • 30% on total direct costs • 40% on total direct costs • None of the above Return

  19. $400 – This is applied to all purchases (including consultants) regardless where the purchase is made, except personnel and sub-grants issued by OSR/RFMS to other academic institutions and not-for-profit organizations. • Purchase Order • Indirect Costs • Federal and Provincial Sales Tax Return

  20. $500 – This is the FOAPAL field that is used to track specific budget line items for reporting purposes. • Location Code • Account Code • Activity Code • Fund Code 15 Return

  21. Potpourri

  22. $100 – This is a research Fund attached to a parent Fund. • Baby Fund • X-coded Fund • Unrestricted Fund • None of the above Return

  23. $200 – This term means that the project which paid for the expense must benefit from it. • Allowable • Allocable • Reasonable • Consistent Return

  24. $300 – This individual is the current Vice-Principal (Research and International Relations) at McGill • Denis Thérien • Michael Di Grappa • Alain Beaudet • Rose Goldstein • Suzanne Fortier Return

  25. $400 – This is the fiscal year period of the federal and provincial governments. • Jan 1 to Dec 31 • Apr 1 to Mar 31 • May 1 to Apr 30 • Sep 1 to Oct 31 Return

  26. $500 - This shared tool captures the roles and responsibilities of the PI, Department, Faculty and OSR. It is also used to assist in the review of the proposal and for data collection and reporting purposes. • New Fund Request Form • Application Form • InfoEd • OSR Checklist 15 Return

  27. Double Jeopardy! Tri-Agency CFI Audits Contracts 200 200 200 200 400 400 400 400 600 600 600 600 800 800 800 800 1000 1000 1000 1000

  28. Tri-Agency

  29. $200 – This form must be submitted by June 30th each year for all active Tri-Agency grants. • Form 303 • Form 300 • Form 101 Return

  30. $400 – This appointment type is an eligible personnel cost on Tri-Agency grants. • Assistant Professor (Contract) • Assistant Professor (tenure-track) • Research Associate • Adjunct Professor Return

  31. $600 – This is the abbreviation for the policy guide governing the administration of Tri-Agency funding. • FAA • TAFAG • TBS • ATIP Return

  32. $800 – Tri-Agency allow grant holders to take leaves of any kind for up to this duration and continue to hold grant funds. • Three months • Six months • One year • Three years Return

  33. $1000 – Authorized individual(s) who must approve all expense reports from a visiting researcher charged to Tri-Agency grants. • Visiting Researcher • Principal Investigator • Dean • Principal Investigator & Head of Department Return

  34. CFI

  35. $200 – This is the full, official name of the CFI. • Canadian Foundation For Innovation • Canada Foundation For Innovation Return

  36. $400 - This is the funding structure for CFI grants, which includes contributions from federal government (CFI), provincial Quebec government (MESRT or MSSS) and in-kind (CFI discount) from vendors and/or McGill/Faculty/hospital/PI cash contributions. • 40/40/20 model • 20/20/40 model • 40/20/40 model Return

  37. $600 – The PI must complete this form to initiate the process of requesting any modifications to their CFI award. • Amendment • Change Request Form • OSR Checklist Return

  38. $800 – This is the number of Funds typically created for a CFI award. • 2 • 3 • 4 • 5 Return

  39. $1000 – This program, with application intakes usually three times a year, is a pre-determined institutional allocation-based program. • Leading Edge Fund (LEF) • New Initiatives Fund (NIF) • Leaders Opportunity Fund (LOF) Return

  40. Audits

  41. $200 – This is the appropriate place to retain source documents. • Shoebox • Personal email • Filing cabinet in PI’s office • Central local repository Return

  42. $400 – Audits usually happen around this time during the project. • During McGill fiscal year-end • During the sponsor’s fiscal year-end • Summer time • Any time Return

  43. $600 – This RFMS team performs regular cyclical review of transaction streams, communicates findings to each Faculty and works together with the McGill community to ensure findings are well understood in order that proper training is put in place. • Fund Management Team • Reporting & Compliance Teams (includes Financial Administrators) • Monitoring & Compliance • Training Return

  44. $800 – As a best practice, supporting documents for expenses should be kept in a central repository, at a minimum, for this duration of time. • 5 years • 7 years following the expense • 7 years following the end of the project • 10 years Return

  45. $1000 – This has been McGill’s weakness when it comes to audits. • Document retention • Documentation showing award holder’s authorization of expense • Ineligible expenses

  46. Contracts

  47. $200 – This type of agreement provides funding for an individual project to reimburse portion of the costs. Requires accountability for funds used per submission of detailed claims or financial reports even though Sponsor may pay via accountable advances. • Fixed price Agreement • Contribution Agreement • Collaboration Agreement Return

  48. $400 – With this type of contract, McGill opens the budget in Banner at “$0”. • Clinical Trials • Collaboration Agreements • Memorandum of Understanding Return

  49. $600 – With this type of contract/agreement, no financial reporting is required. Unspent funds at the end of the contract do not get returned to the sponsor. • Contribution Agreement • Research Agreement/Fixed-price • Subaward agreement Return

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