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Business English Complaints

Learn how to write a letter of complaint in English. Understand the structure and key phrases to use when expressing dissatisfaction with goods or services.

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Business English Complaints

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  1. Výukový materiál zpracován v rámci projektu EU peníze školám Registrační číslo projektu: CZ.1.07/1.5.00/34.0208

  2. BUSINESS ENGLISH COMPLAINTS

  3. What is a complaint? • A complaint is an expression of dissatisfaction, especially by a customer or consumer. • If you are not satisfied with the goods you were delivered, you usually write a letter of complaint.

  4. Parts of a letter of complaint • A letter of complaint should include the following parts: • opening phrases • reasons for complaining • your suggestions • closing phrases

  5. Opening phrases • We thank you for your consignment but are sorry to say that is has not given us much satisfaction. • We regret to inform you that case No.40 of your last consignment arrived in a badly damaged condition.

  6. Reasons for complaining • We are put to great inconvenience by this delay. • We regret to say that the goods ordered on November 12 have not been delivered yet. • The quality of the delivered goods is far from being satisfactory.

  7. Reasons for complaining • We have to complain of the poor way in which the consignment has been packed. • On opening the cases we have found part of the goods badly damaged. • It is quite clear that the damage was caused by unsuitable packing.

  8. Suggestions • In view of these facts we claim from your indemnity to the amount of... • We can accept the goods only on condition that an adequate reduction in price is granted. • We expect to make up for the damage.

  9. Suggestions • Under theses conditions we are forced to place the goods at your disposal. • We decided to refer the matter to the court.

  10. Closing phrases • We are sure you will give this matter your prompt attention. • We would appreciate your explanation by return.

  11. Closing phrases • We are sure you will give this matter your prompt attention. • We would appreciate your explanation by return.

  12. Closing phrases • If we are satisfied with the shipment, we can promise you further orders in the near future. • We trust you will execute this order within the stipulated time according to our instructions.

  13. Closing phrases • We hope that further orders will be dispatched strictly in accordance with our wishes. • We hope that the delayed shipment has reached you by now.

  14. Replies to complaints • If your customer sent you a letter of complaint, your answer should include the following: • - expression of regret that the customer is not satisfied with your goods or service • - short explanation of the cicumstances which caused the trouble • - suggestion of a fair settlement of the complaint

  15. Replies to complaints • - when the claim is justified the letter is closed by an apology and an assurance that • precautions have been taken to eliminate similar errors

  16. Použitá literatura: Bočánková, M., Hedvábná, I., Kalina, M. 2004. Anglická obchodní korespondence. Ekopress, s.r.o Dyčková, J., Neumannová, O. 1998. English for bankers. RADIX, s.r.o Henderson, D., Streitwieser, V. 2006. Business English. Grada Publishing Jones, L., Alexander, R. 2003. New International Business English. Cambridge University Press Mackenzie, I. 1995. Financial English. Language Teaching Publications Měšťan, J. 2002. Anglický obchodní dopis se vzorovými dopisy. Nakladatelství JM Písek

  17. Použitá literatura: Radice, F. 1992. English for banking. Macmillan Publishers Skuch, E. 2005. Fit for Business English - Fráze. Grada Publishing Tilley, R. 2005. Fit for Business English – Korespondence. Grada Publishing Treger A. 2008. Inside the European Union. Leda s.r.o Abbs, B., Freebairn, I., Barker, Ch., 2003. New Snapshot Pre-Intermediate, Pearson Education Limited Obrázky: http://search.creativecommons.org/

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