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Interwoven TeamSite Training

Interwoven TeamSite Training. Making Web Edits using Contribute Jerome Graham. Table of Contents. Web Editing Overview ………………………………………………………………………………………… page 3 TeamSite Content Center Login ………………………………………………………………………………page 5

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Interwoven TeamSite Training

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  1. Interwoven TeamSite Training Making Web Edits using Contribute Jerome Graham SSAWeb@acgov.org

  2. Table of Contents • Web Editing Overview ………………………………………………………………………………………… page 3 • TeamSite Content Center Login ………………………………………………………………………………page 5 • TeamSite Content Center Standard Overview……………………………………………………………….page 7 • Visual Navigation Method ……………………………………………………………………………………...page 13 • Toolbar Not Found ………………………………………………………………………………………page 22 • Add To My Favorites ……………………………………………………………………………………page 25 • How to return to the TeamSite Content Center Standard Home Page………………………….....page 31 • Files and Folders Navigation Method ………………………………….................................................page 33 • Editing with Contribute………………………………………………………………………………………….page 44 • Application Association …………………………………………………………………………….......page 48 • Submit Changes in Content Center ………………………………………………………...…….......page 55 • Save as Work In Progress in Content Center ………………………………………………………..page 62 • Creating Links…………………………………………………………………………………………………...page 68 • Uploading Files/Forms/Images to TeamSite………………………………………………….……………...page 112 • Inserting Images……………………………………………………………………………….……………..…page 120 • Creating Tables ……………………………………………………………………………………………..….page 127 • Performing More File Actions with Visual Preview ……………………………………………………..…..page 136 • Icons ………………………………………………………………………………………………………..……page 138 • Writing for the Web – Tips …………………………………………………………………………….………page 140 • Do’s and Don’ts …………………………….... ..……….... ..……….... ..……….... ..……..... ..…...page 142 • Titles and Subtitles …………………………….... ..……….... ..……….... ..……….... ……….... …page 144 • Font Styles …………………………….... ..……….... ..……….... ..……….... ..……….. ..………...page 145 • How to Access and Use the Handbook/Newsletter Template ……………………………......................page 146 • Contact the Web Team………………………………………………………………………………………..page 169 SSAWeb@acgov.org

  3. Web Editing Overview SSAWeb@acgov.org

  4. Web Editing Process Flow SSAWeb@acgov.org

  5. How to Access TeamSite Login Page SSAWeb@acgov.org

  6. Navigate to TeamSite Login Page SSAWeb@acgov.org

  7. Login to TeamSite SSAWeb@acgov.org

  8. TeamSite Content Center Overview SSAWeb@acgov.org

  9. TeamSite Content Center Standard Home Page SSAWeb@acgov.org

  10. TeamSite Content Center Standard Overview • My Favorites - Much like Internet Explorer, Content Center Standard allows you to keep shortcuts to common pages or files via the My Favorites section. You have the option to “Bookmark” a page or file before or after you edit it. Once you’ve bookmarked a page as a favorite, you have the ability to copy, move or Edit directly from the My Favorites section. • You are able to browse the pages of our Web site in two ways: • Files & Folders - if you click on the “Browse” link next to the work area name (SSA1) in the My Work area section, you can view and navigate all of the Web pages as files and folders to get to their content. • Once you’re viewing the pages as files and folders, selecting a page will preview it as it looks on the regular Web site. • Work in Progress - The Work in Progress section lists all of the edited pages a user owns. Once you’ve submitted a page to the Web Team to be published, you will see it listed in the Work in Progress section. Here you can also Submit, Edit, and Add to Favorites directly on the files from this section. SSAWeb@acgov.org

  11. TeamSite Content Center Standard Collapse Un-needed Sections SSAWeb@acgov.org

  12. Navigating to an existing web page using theVisual Navigation MethodAlso includes:- Fix Toolbar Not Found- Add To My Favorites- How to return to the TeamSite Content Center Standard Home Page SSAWeb@acgov.org

  13. Navigate to web page you wish to Edit – Visual Browse • One method to navigate to the web page in the Content Center you wish to edit is Virtual, using the visual preview toolbar through the “surf-and-edit” feature. • Virtual - visually, browsing through a “virtual” copy of the Web site. Clicking on the work area name under My Favorites (SSA1) brings you to a listing of files and folders. Clicking on the “index.cfm” file brings up a previewed version of the public side of the site. When browsing visually you have the ability to preview the site for what we call “Surf and Edit”, using the Visual Preview Toolbar. SSAWeb@acgov.org

  14. Virtual Copy of AlamedaSocialServices.org/public/index.cfm • This is the virtual copy of AlamedaSocialServices.org/public/index.cfm. Here you can navigate as you would the “real” Web site. • The two indicators that you are viewing a virtual copy of the web are the following: • The address in the address bar starts with http://ssa01ss002.user.root.acgov.org:88/iw-mount/default/main/alamedasocialservices-org/WORKAREA/SSA1/ • The “Visual Preview Toolbar” layered over the page. This is the tool we use to edit existing files or import new ones. SSAWeb@acgov.org

  15. Navigate to Edit Existing Web Page Visual Browse • From the “Virtual Home Page” click on Staff Area SSAWeb@acgov.org

  16. Navigate to Edit Existing Web Page Visual Browse • From the “Virtual Staff Home Page” click on the “Work Tools” link to navigate to the handbook and newsletter section you wish to edit. SSAWeb@acgov.org

  17. Navigate to Edit Existing Web Page Visual Browse • Click on “Handbooks & Newsletter” link to navigate to the handbook and newsletter section you wish to edit. SSAWeb@acgov.org

  18. Navigate to Edit Existing Web Page Visual Browse • Click on “Economic Benefits Department” link to navigate to the handbook and newsletter section you wish to edit. SSAWeb@acgov.org

  19. Handbooks, Procedures & Newsletters :. Economic Benefits Department page • You’re brought to the Handbooks, Procedures & Newsletters :. Economic Benefits Department section, or “index page”. All sections on our Web site have “index.cfm” pages. Again, you’ll know you are previewing the virtual copy of the site because you’ll see the “Visual Preview Toolbar” layered across the page • What is the second indicator that you are previewing the virtual copy? SSAWeb@acgov.org

  20. Handbooks, Procedures & Newsletters :. Economic Benefits Department page • What is the second indicator that you are previewing the virtual copy? • The second indicator is in the address bar, it begins with http://ssa01ss002.user.root.acgov.org:88/iw-mount/default/main/alamedasocialservices-org/WORKAREA/SSA1/ SSAWeb@acgov.org

  21. Toolbar Not Found SSAWeb@acgov.org

  22. Toolbar Not Found • If the Visual Preview Toolbar ever “breaks”, type “index.cfm” onto the end of the address currently in your address bar to reestablish the link to the toolbar SSAWeb@acgov.org

  23. To Fix Toolbar Not Found • To fix a “broken” Visual Preview Toolbar – Type index.cfm on the end of the address bar to restore the link SSAWeb@acgov.org

  24. Add To My Favorites SSAWeb@acgov.org

  25. Add To My Favorites • You may add the Handbooks, Procedures & Newsletters :. Economic Benefits Department page to My Favorites section SSAWeb@acgov.org

  26. Add To My Favorites • To create a favorite, left click on the “More” section of the toolbar to show the drop down menu • Select “Add To My Favorites” SSAWeb@acgov.org

  27. Add To My Favorites • Verify the page name and confirm your Add To My Favorites • NOTE: if the dialog box does not appear, right click to maximize the window on your bottom tool bar SSAWeb@acgov.org

  28. Add To My Favorites • Choosing “Yes” will bring you back to the Content Center Home page, where you can view it in the favorites section • Notice the filename only says, “index.cfm”, but if you rest your cursor on the filename you will see the path, which confirms the file is the one you wish to select SSAWeb@acgov.org

  29. Access Visual Preview Toolbar directly from My Favorites • You can also access the toolbar when you click the name of a file in the My Favorites or Work in Progress modules of the Content Center home page. The file is then displayed together with the Visual Preview toolbar. Visual Preview lets you view the contents of a file and perform other actions on the file (such as editing, moving, renaming, and so on) by selecting an action from the Visual Preview toolbar. SSAWeb@acgov.org

  30. Return to the TeamSite Content Center Standard Home Page, from the Visual Preview Toolbar SSAWeb@acgov.org

  31. Return to TeamSite Content Center Standard Home Page • To return to the TeamSite Content Center Standard Home Page, from the Visual Preview Toolbar, select Home SSAWeb@acgov.org

  32. Navigating to an existing web page using theFiles and Folders Navigation Method SSAWeb@acgov.org

  33. Navigate to Edit Existing Web Page Files and Folders Navigation • From the TeamSite Content Center Standard Homepage under “Favorites” • To navigate using the Files and Folders Navigation method, select the “Browse” link SSAWeb@acgov.org

  34. Navigate to Edit Existing Web Page Files and Folders Navigation • You’ll be brought to a series of navigation screens where you can browse to whatever section of the site you want to set as your homepage, much like you “surfed” the virtual site. You’ll have to know the “path” to your section. SSAWeb@acgov.org

  35. Navigate to Edit Existing Web Page Files and Folders Navigation • To navigate to the Handbooks, Procedures & Newsletters :. Economic Benefits Department, using the Files and Folders Navigation method: • Select the “staff” folder SSAWeb@acgov.org

  36. Navigate to Edit Existing Web Page Files and Folders Navigation • Select the “staff” folder • Select “work_tools” folder SSAWeb@acgov.org

  37. Navigate to Edit Existing Web Page Files and Folders Navigation • Select the “staff” folder • Select “work_tools” folder • Select “handbooks_and_newsletters” folder SSAWeb@acgov.org

  38. Navigate to Edit Existing Web Page Files and Folders Navigation • Select the “staff” folder • Select “work_tools” folder • Select “handbooks_and_newsletters” folder • Select “wba” folder SSAWeb@acgov.org

  39. Navigate to Edit Existing Web Page Files and Folders Navigation • You are now “inside” the Handbooks, Procedures & Newsletters :. Economic Benefits Department folder. If you look in the middle of the page you’ll see “index.cfm”. • This page corresponds with the index page we saved to our favorites when browsing the “virtual” site • Click on “index.cfm” to view the page in the Visual Preview Toolbar SSAWeb@acgov.org

  40. Navigate to Edit Existing Web Page Files and Folders Navigation • You clicked on “index.cfm” to view the page in the Visual Preview Toolbar • To get back to the Files and Folders view click the window’s “Back” button. SSAWeb@acgov.org

  41. Navigate to Edit Existing Web Page Files and Folders Navigation • You can also bookmark the page as a favorite from the “Files and Folder” view • NOTE – this page is already bookmarked from the previous demo of the “Visual Navigation Method” SSAWeb@acgov.org

  42. Editing with ContributeAlso includes:- Application Association-Submit Changes in Content Center-Save as Work In Progress in Content Center SSAWeb@acgov.org

  43. Navigating to Edit with ContributeFrom the Visual Preview Toolbar • By browsing to the page through the “virtual” site • locate the page you wish to edit • click on “Edit” using the Visual Preview toolbar SSAWeb@acgov.org

  44. Navigating to Edit with ContributeFrom the Visual Preview Toolbar • By navigating to the page using the “Files and Folders” structure • locate the page you wish to edit • Click “Edit” on the right hand side of the screen SSAWeb@acgov.org

  45. Navigating to Edit with ContributeFrom the Visual Preview Toolbar • When you edit a file by clicking Edit or selecting Edit from a menu, the Edit a File screen appears, and Content Center opens the file in Macromedia Contribute SSAWeb@acgov.org

  46. Navigating to Edit with ContributeFrom the Visual Preview Toolbar • You’ll see the following Downloading message SSAWeb@acgov.org

  47. Application Association • If you receive this Warning – Security messege • Select the Always trust content from the publisher check-box • Press Run button SSAWeb@acgov.org

  48. Application Association • In the Open With dialog box • Select Contribute from the list of Programs • Press OK button SSAWeb@acgov.org

  49. Application Digital Signature • In the Select Website Folder dialog box • Select OK button on default folder • NOTE: In this demo, the default folder is ssa01ss002/…/wba/newsletters/foodstamps_news/2008 SSAWeb@acgov.org

  50. Contribute Web Editor • You are now in the Contribute Web Editor • Collapse the Pages and How Do I.. Windows, by clicking on the left arrow towards the middle-left of the Contribute editor SSAWeb@acgov.org

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