SECRETARIAT OF POLICE

1. SECRETARIAT OF POLICE Police Civilian SecretariatPresentation to the Portfolio Committee on Police 10 March 2010

2. BACKGROUND The National Secretariat derives its mandate from the Constitution and the Police Act. Section 208 of the Constitution requires the Minister of Police to establish a Police Civilian Secretariat which operates directly under the Minister’s direction and authority. The Minister of Police has indicated in several meetings that in view of the new policing environment, the Secretariat should be made stronger in its oversight function.

3. MANDATE OF SECRETARIAT • Advise the Minister in the exercise of his or her powers and the performance of his or her duties and functions; • Perform such functions as the Minister may consider necessary or expedient to ensure civilian oversight of the Service; • Promote democratic accountability and transparency in the Service; • Promote and facilitate participation by the Service in the Reconstruction and Development Programme; • Provide the Minister with legal services and advice on constitutional matters; • Provide the Minister with communication, support and administrative services; • Monitor the implementation of policy and directions issued by theMinister and report to the Minister thereon;

4. MANDATE OF SECRETARIAT (Continuous) • Conduct research into any policing matter in accordance with the instructions of the Minister and report to the Minister thereon; • Perform such functions as may from time to time be assigned to the Secretariat by the Minister; and • Evaluate the functioning of the Service and report to the Minister thereon.

5. RESTRUCTURING • The Secretariat is being re-organised in order for it to perform its function and provide the Minister with the required advice. • A new legislative framework for the Secretariat is being finalised. • The Secretariat has developed five key components that will engage in the process of policy development and research; monitoring and evaluation; partnership management; support services, and the Office of the Secretary.

6. FOCUS OF THE SECRETARIAT • Primary focus and priority for the coming year is the development of a five year strategic plan together with the fulfillment of key priorities while implementing our mandate. The key role and functions of the Secretariat are to: • To provide the Minister with policy advice • To monitor and audit the police • To provide support services to the Minister • To mobilise role-players, stakeholders and partners outside the Department

7. KEY FUNCTIONS Key functional areas with respect to civilian oversight and policy advice to the Minister are provided through our components in the following manner: • Policy and Strategy: Strategic and indicative planning, research and the formulation of departmental policy proposals, which when approved by the Minister, would guide the activities of SAPS. • Audit and Monitoring: The monitoring of the Department’s budget to ensure alignment with the policies approved by the Minister. Monitoring the effectiveness and efficiency of the implementation of these policies. • Providing Ministerial support services: Including the management of international and stakeholder liaison as well as provide legal services. • Communication: The implementation of a communication strategy aimed at informing and mobilising role players, stakeholders and partners outside the Department regarding the delivery of Safety and Security. • Accountability: To account to the Minister and to Parliament on issues and activities from time to time or as requested.

8. IMPORTANT REQUIREMENTS In order to fulfil these functions effectively, two important requirements should be fulfilled: • The Secretariat is currently undergoing institutional reform in order for the Minister to fulfil his constitutional and legislative obligations. • The Secretariat is undergoing a process of re-organisation in order perform its role to the standard required. A new management team led by the new Secretary of Police has been appointed by the Minister together with three new chief directors in the Policy and Research, Monitoring and Evaluation and the Partnership Units.

9. KEY PRIORITIES • Our priorities are based on six key result areas: 1. The re-organisation of the Secretariat 2. Provide Legislative Support to the Minister 3. Provide Leadership and Direction to the Secretariat 4. Provide policy advice support to the Minister 5. To play an activist and interventionist role with regard to civilian oversight of the Police 6. Build active partnerships that will deepen the national dialogue on safety and crime prevention

10. OFFICE OF THE SECRETARY OF POLICE Purpose: Strategically direct the Secretariat of Police and render support services to the Minister

11. OFFICE OF THE SECRETARY OF POLICE

12. OFFICE OF THE SECRETARY OF POLICE

13. OFFICE OF THE SECRETARY OF POLICE

14. CHIEF DIRECTORATE: POLICY AND RESEARCH Purpose: To provide the Minister with policy advice

15. CHIEF DIRECTORATE: POLICY AND RESEARCH

16. CHIEF DIRECTORATE: POLICY AND RESEARCH

17. CHIEF DIRECTORATE: MONITORING AND EVALUATION Purpose: To monitor and audit the Police

18. CHIEF DIRECTORATE: MONITORING AND EVALUATION

19. CHIEF DIRECTORATE: PARTNERSHIPS Purpose: To mobilise role-players, stakeholders and partners outside the Department

20. CHIEF DIRECTORATE: PARTNERSHIPS

21. DIRECTORATE: SUPPORT SERVICES Purpose: Render support services to the Secretariat a) Human resource management

22. DIRECTORATE: SUPPORT SERVICES

23. DIRECTORATE: SUPPORT SERVICES

24. DIRECTORATE: SUPPORT SERVICES

25. DIRECTORATE: SUPPORT SERVICES b) Financial Management

26. DIRECTORATE: SUPPORT SERVICES c) Supply chain management

27. DIRECTORATE: SUPPORT SERVICES