Research Recording and the Road to Open Access to Research

1. Southampton University Research e-Prints - an opportunity for Chemistryhttp://eprints.soton.ac.ukSchool of Chemistry Away Day at Chilworth7th April 2005Dr Jessie HeySouthampton University Library and School of Electronics and Computer Science

2. Research Recording and the Road to Open Access to Research • Some history • Potential benefits • The university direction • Ways forward for Chemistry

3. In an ideal world of scholarly communication – all research is freely available • June 27th 2004 10th anniversary of Stevan Harnad’s ‘Subversive Proposal’ leading to the open access vision for scholarly material • See also Harnad, S. and Hey, J. M. N. (1995) Esoteric Knowledge: the Scholar and Scholarly Publishing on the Net. In Proceedings of Networking and the Future of Libraries 2: Managing the Intellectual Record, Proceedings of an International Conference, Bath, 19-21 April 1995,  110-16. Dempsey, L., Law, D. and Mowlat, I., Eds. • Journals become more and more expensive Even the work of researchers in our own institution is still often unavailable to us

4. Constant Open Access activities The Guardian March 14, 2005: Scottish universities sign open access deal The declaration commits each of its 16 university signatories to setting up online libraries of research findings and doctorate papers which all academics can access

5. More Open Access journals • San Diego March 13, 2005 • Beilstein-Institut announced launch of its 1st major open access journal for organic chemistry • Beilstein Journal of Organic Chemistry in cooperation with BioMed Central – call for papers in May

6. Southampton influences • Original EPrints software created at Southampton to enable the vision - now used by over 160 institutions worldwide – spawned other software choices • Some Southampton departments have culture of deposit of full text (but not all OAI compliant and searchable together) • Electronics and Computer Science use the software for school publications database – now a repository with daily deposits (will be incorporated in e-Prints Soton)

7. An Institutional Research Repository for Southampton • Institutional Repository for Research set up (e-Prints Soton) http://eprints.soton.ac.uk • Southampton University Research e-Prints - working closely with schools – depends on publication culture • TARDis project: Feeding back into EPrints software good citation and information management practice experimenting with best balance of assisted deposit • has capacity for adding full text (e-Prints) if available • Electronic copies of any research output e.g. journal articles, book chapters, conference papers even multimedia

8. Southampton’s Institutional Repository is for all research

9. Service for deposit checking and additional useful information

10. Reporting on University practices and needs Hey, Jessie M.N. (2004) An environmental assessment of research publication activity and related factors impacting the development of an Institutional e-Print Repository at the University of Southampton. Southampton, UK, University of Southampton, 19pp. (TARDis Project Report, D 3.1.2) http://eprints.soton.ac.uk/archive/00006218/ based on work by the TARDis team See also TARDis article in Ariadne http://eprints.soton.ac.uk/8986/

11. Sampling of faculty websites – assessing current practice (2003)

12. Secure storage of publications including also theses and dissertations, technical reports Links to projects and web pages Research reporting Interdisciplinary research University profile School and discipline visibility Researcher profile Full text content freely accessible link to learning and teaching Increased citations Feedback: Perceived benefits to University, Schools and Researchers Articles freely available online are more highly cited. For greater impact and faster scientific progress, authors and publishers should aim to make research easy to access Nature, Volume 411, Number 6837, p. 521, 2001 Steve Lawrence “Online or Invisible?”

13. Real benefit of adding a link to your web page – auto update

14. Benefit of high profile of e-Prints Soton – Google and Google Scholar ………..

15. Can add papers for a project eg Combechem

16. Share the glory (interdisciplinary papers) and sell your book too

17. e-Prints Soton evolution • Original intent to provide secure storage for the full text of Southampton research output (e-Print Archive including post refereed pre published versions of papers deposited by researchers) • Feedback: maximum benefit if the exercise also assisted researchers with time consuming research reporting tasks: Research Assessment (RAE), University Research Report, web pages, research proposals, CVs etc • Evolved to ‘hybrid’ publications database for all research output with full text where available

18. e-Prints Soton evolution: aiming for full moon at midnight

19. Achieving a slower but more sustainable model • To achieve the original vision we are moving around the clock face • Collaborating with academics to provide tailored valued services for different disciplines • Aided by a fast moving shared international movement All rising to great place is by a winding stair Francis Bacon

20. Developing archive for sustainability • Will be central to research recording and visibility for all disciplines • Working to integrate as well as possible into the research recording workflow • Working to incorporate UK research assessment data 2000- • Initial support included for legacy import depending on availability of previous records • Goal: author (or close academic group) self deposit (plus some assisted central support where needed) for new records with full text deposit where practicable

21. Copyright issues diminishing Common e-Print deposit: Postprint = postrefereed pre-journal version We provide link to published version for joined up picture

22. Publisher policy check

23. Checking Chemistry in the title

24. Transition to University integrated service – shared ownership University management (agreed Nov 2004) will support the next stage of a library managed repository for key role in research recording and visibility tasks Collaboration with Information Systems Services and School of Electronics and Computer Science will continue although TARDis is completing its transition to invisibility.

25. Press Release 15 Dec 2004 'We see our Institutional Repository as a key tool for the stewardship of the University's digital research assets,' said Professor Paul Curran, Deputy Vice-Chancellor of the University. 'It will provide greater access to our research, as well as offering a valuable mechanism for reporting and recording it.

26. Joining in the University Research Database • Add Chemistry publications records to database (by most practical ongoing method) • Ensure all RAE publications included by end of year • Encouraged to add full text as allowed – we also try to link record to publisher version • Already get requests to eprints@soton.ac.ukfor full text if not provided

27. RAE management potential – currently demo but available later

28. Select your RAE choices

29. Add measures of esteem

30. Data available to Head of School

31. Chemistry – the opportunity • Potential to import records from Web of Science/Endnote for Chemistry for bulk of publications to aid metadata collection • 2000 onwards useful for RAE • Legacy records will aid publications records and CVs – school records back to 1981 could be added! • Already collaborating with ORC who have impressive publications database often with full text • Other schools have different processes eg author deposit in Education, fast track author deposit in Physics • Anticipate phased approach • Individuals can add other new documents as they are produced to represent whole of research – add full text wherever you can • Currently need to register to deposit (later will be university userid authentication and easier editing) • Can search for refereed papers or all work

32. To bear in mind… • Check copyright – can also ask to keep your copyright and influence journal policy • Usually postprint – publisher’s PDF only if allowed • Think how can you best represent your work as a whole • Take advantage of the secure storage • You can set up a simple alert • Useful to have a school editor/local person for advice • Use your subject librarian (Barbara Dorward) and the ‘SURE’ team

33. Advertising research potential – by web site and screen at entrance

34. Screen in foyer – is my paper there?

35. Hot off the screen

36. A national and international trend with Southampton at the forefront

37. Southampton University Research e-Prints – growing to help you Thank you, Jessie Hey (jessie.hey@soton.ac.uk) Southampton University Research e-Prints http://eprints.soton.ac.uk eprints@soton.ac.uk seen by e-Prints Soton team Barbara Dorward - librarian for Chemistry