All-hands meeting

1. All-hands meeting Nigel S. Lockyer July 1, 2014

2. Agenda • News • Organizational changes • Introduce new deputy director • Introduce new chief operating officer • URA Executive Director Marta Cehelsky • Q&A • Coffee and bagel reception in atrium Nigel Lockyer | July 1 All-Hands Meeting

3. Joe Lykken selling Feynman graphs to Secretary Nigel Lockyer | July 1 All-Hands Meeting

4. Signing the famous “Smith-Moniz” neutrino paper Nigel Lockyer | July 1 All-Hands Meeting

5. Question period….”now let’s talk about that…green energy” Nigel Lockyer | July 1 All-Hands Meeting

6. News • Secretary’s visit was a whirlwind but good to have him come • Effective the week of June 9, the second floor art gallery and the 15th floor crossovers and east hallway were reopened to members of the public • 2nd floor art gallery: M-F 8:00-4:30 • 15th floor public areas: M-F 8:00-4:30; Sat and Sun 9-3  • MicroBooNE in new home…safely • Waiting anxiously for first events Thanks to John Voirin and Experiment Installation Group Nigel Lockyer | July 1 All-Hands Meeting

7. News…NOvA almost complete! • NOvA needs just one more neutrino to satisfy KPP (5/6) • Thanks for the neutrinos, accelerator division! John Cooper while waiting for the sixth neutrino event checks out license plates in the parking lot Nigel Lockyer | July 1 All-Hands Meeting

8. Capacitor Tree…..iconic or outdated? Nigel Lockyer | July 1 All-Hands Meeting

9. Laboratory Directed Research & Development (LDRD) • Employees propose projects, outside of current programmatic activities, at forefront areas of science and technology that are aligned with the missions of Fermilab and DOE. Typically, these are small, high-risk, proof-of-principle R&D projects. • Fermilab’s LDRD program was approved by DOE (April 2014) at the $1.5M level and the first awards have just been made. Other nat. labs have had LDRD for some time. • Thank you to 50 “new ideas” submitted as preliminary proposals. Of these, 29 full proposals were prepared and evaluated by the selection committee, and seven recommended LDRD projects have been approved by the Director. • The next call for proposals is expected in the Fall for FY15. Information is available at the ldrd.fnal.gov web site or contact William Wester, LDRD Coordinator.

10. Thanks for getting this launched…first DOE lab to go live with Workday Nigel Lockyer | July 1 All-Hands Meeting

11. Excitement…Netherlands' Klaas-Jan Huntelaar.…on reorg! Nigel Lockyer | July 1 All-Hands Meeting

12. Why the changes? • Because Fermilab needs: • A structure that will help us to carry out the P5 plan • Chief Project Officer to ensure lab-wide success as we tackle an unprecedented number of projects for the Office of Science • Neutrino Division to provide visible organizational home for short- and long-baseline program • Lab-wide focus on international collaborations and partnerships • Better communication between top management and the division and section heads • Most division and section heads now report directly to the director, deputy director or COO • Closer connections between management across all departments (“One Lab”) Nigel Lockyer | July 1 All-Hands Meeting

13. Nigel Lockyer | July 1 All-Hands Meeting

14. Offices of CFO, CIO and COO Nigel Lockyer | July 1 All-Hands Meeting

15. Role of the Chief Accelerator Officer Laboratory Director Nigel Lockyer Deputy Director/Chief Research Officer Joe Lykken Chief Operating Officer Timothy Meyer Office of the CAO Sergei Nagaitsev Chief Accelerator Officer All of the lab’s Chief Officers are expected to act in a strategic role, planning for the future of the laboratory Will be conduit to DOE Division Heads’ main role is to execute the program In the case of the CAO, both roles will be filled by the same person Accelerator DivisionSergei Nagaitsev Accelerator Physics Center Vladimir Shiltsev Nigel Lockyer | July 1 All-Hands Meeting July 1, 2014 July 1, 2014

16. Role of the Chief Technology Officer Laboratory Director Nigel Lockyer Deputy Director/Chief Research Officer Joe Lykken Chief Operating Officer Timothy Meyer Office of the CTO HasanPadamsee Chief Technology Officer Rich Stanek, Deputy CTO HasanPadamsee will also wear two hats as the strategy-focused CTO and execution-focused TD head In addition, Hasan will oversee the SRF program, including LCLS-II Rich Stanek is the senior engineer in the Directorate providing engineering advice across divisions and senior team leader for LCLS-II Technical Division HasanPadamsee Nigel Lockyer | July 1 All-Hands Meeting

17. Chief Project Officer Laboratory Director Nigel Lockyer Deputy Director/Chief Research Officer Joe Lykken Chief Operating Officer Timothy Meyer Office of the CPO Mike Lindgren Chief Project Officer The Chief Project Officer is accountable for the successful execution of our project portfolio in concert with successful operation of the scientific program The CPO will have authority from the Director to address issues and solve problems The CPO will not have line management for projects The CPO is the conduit to DOE for projects Office of Project Support Services Dean Hoffer (Acting) Nigel Lockyer | July 1 All-Hands Meeting

18. Projects will be located within divisions • Accelerator Division • PIP-II • Technical Division • LARP, LCLS-II • Particle Physics Division • CMS phase I and phase II upgrades, Mu2e, Muon g-2 • Dark energy, dark matter and CMB projects • Neutrino Division • Short- and long-baseline neutrino projects Nigel Lockyer | July 1 All-Hands Meeting

19. PIP-II Project Organization Fermilab Laboratory Director N. Lockyer Accelerator Division Head* S. Nagaitsev PIP-II Machine Advisory Committee Chair: R. Garoby Proton improvement Plan-II Project Manager S. Holmes Deputy PM/Development & Accelerator Integration P. Derwent Deputy PM/Construction Coordination S. Mishra Project Scientist V. Lebedev Project Engineer D. Mitchell SRF Program Manager H. Padamsee Associate PM/Planning & Reporting TBD Associate PM /Civil Construction TBD Associate PM/ESHQ TBD Experimental Liaison TBD Procurements Manager TBD Financial Officer C. Jacobsen Project Management SC Linac Civil Construction Accelerator Improvement Projects *PIP-II will be hosted within the Accelerator Division

20. Chief Research Officer (CRO) Laboratory Director Nigel Lockyer Deputy Director/Chief Research Officer Joe Lykken Chief Operating Officer Timothy Meyer Office of the CRO Joe Lykken Chief Research Officer Greg Bock, Deputy CRO Neutrino Division (Fall 2014) Gina Rameika Particle Physics Division Patricia McBride (Fall 2014) Aka “Chief Scientist” Neutrinos are our future: Neutrino Division proclaims that to the world ND will start small and grow as our short- and long-baseline program matures Initial composition of ND being discussed by Deputy Director and PPD and ND leadership teams FCPA and CMS Center now located within PPD Fermilab Center for Particle Astrophysics Craig Hogan CMS Center Kevin Burkett (Acting) Nigel Lockyer | July 1 All-Hands Meeting July 1, 2014

21. Scientific career advancement philosophy • Employees should be able to advance in their careers based on scientific, engineering and technical skill – even if they are not managers • The lab is investigating new advancement mechanisms to make this possible • In alignment with this effort, Chief and Division and Center head positions typically held by scientists will rotate approximately every 5 years to allow others the management experience • Returning to science after management is encouraged Nigel Lockyer | July 1 All-Hands Meeting

22. Role of the Office of Campus Strategy & Readiness Laboratory Director Nigel Lockyer Deputy Director/Chief Research Officer Joe Lykken Chief Operating Officer Timothy Meyer Office of the Chief Operating Officer Timothy Meyer COO Office of Campus Strategy & Readiness Randy Ortgiesen New focus to execute the Campus Master Plan especially as it is tied to executing the P5 recommendations Office’s team responsible for readiness of existing facilities campus planning and strategy securing new sources of outside funding Facilities Engineering Services Section Kent Collins Nigel Lockyer | July 1 All-Hands Meeting July 1, 2014 July 1, 2014

23. Fermilab Senior Management Team Timothy Meyer Martha Michels Sergei Nagaitsev Randy Ortgiesen HasanPadamsee Gina Rameika Rob Roser Jim Strait Vladimir Shiltsev Kay Van Vreede Katie Yurkewicz Jon Bakken Greg Bock Kevin Burkett Kent Collins Cynthia Conger Craig Hogan Bob Kephart Mike Lindgren Nigel Lockyer Joe Lykken Patricia McBride

24. Joe Lykken • Assumes role of deputy director today • At Fermilab since 1989 • Senior scientist in theory department • On CMS experiment • Former member and subpanel chair of the High Energy Physics Advisory Panel (HEPAP) • Served on the 2013-2014 Particle Physics Project Prioritization Panel (P5) Nigel Lockyer | July 1 All-Hands Meeting

25. Tim Meyer • Assumes role of chief operating officer today • At Fermilab since June 1 • Former head of strategic planning and communication at TRIUMF • Served as an expert in science and public policy at the U.S. National Academies • Ph.D. in experimental particle physicsfrom Stanford University Nigel Lockyer | July 1 All-Hands Meeting

26. Marta Cehelsky Executive Director Universities Research Association Nigel Lockyer | July 1 All-Hands Meeting

27. Questions? Nigel Lockyer | July 1 All-Hands Meeting