All Hands Meeting

1. All Hands Meeting Oregon Wing CommunicationsApril 28, 2001 All Hands Meeting April 2001

2. Agenda • Introductions • Guiding Principles • Goals and Priorities • Staff Presentations • Open Forum All Hands Meeting April 2001

3. Who is Rudawitz? • CAP member since 1976 – CAWG till 1999 • Have held various positions including SQ Cmdr, PAO, Gp ES, CAWG GO Special Projects • Extensive Ground SAR experience including MRA, NASAR & CAP • Extensive ES experience including ARC, CA SMR, and employment • Ham radio operator, communications engineer • IT Architecture Consultant with IBM • Evangelical missionary for technology and “out of the box” thinking All Hands Meeting April 2001

4. Staff and Attendee Introductions All Hands Meeting April 2001

5. Guiding Principles • Adopt a customer service approach • Present a professional appearance • Encourage growth • Leverage technology and our personnel assets • Encourage initiative • Translate plans into action • Have fun All Hands Meeting April 2001

6. Goals and Priorities • Operations – Emergency Services • Visibility and communications – get the word out • Training • Document procedures, processes and policies • Expanded Intranet for ORWG • Full emersion into WMU/MMU All Hands Meeting April 2001

7. Operations – ES Support • Operations is our major customer • Primary requirement - support of ES missions - SAR, CD and DR • Support for MMU • Significant involvement in training exercises • Coordination and communication with allied local, state and federal agencies All Hands Meeting April 2001

8. ES Requirements • Communications is essential for command, control and safety • Immediate response to a SAR or DR incident • Fully functional communications required from mission onset • Continuous communication with deployed CAP assets • Assets being deployed are primarily airborne All Hands Meeting April 2001

9. Communications Requirements • Immediate availability and air transportable • Support location insensitive command environment • Ability to establish operations base coincident with air arrival of IC • Reduce dependence on member owned assets All Hands Meeting April 2001

10. Functionality Requirements • First wave • Redundant CAP VHF • Aircraft AM • Second wave • Packet system • HF • Self-contained • Corporation organic • User-tolerant setup and operation All Hands Meeting April 2001

11. Specific SAR Requirements • Fixed mission bases • Corporate aircraft • Mission base flyaway kits • Airborne/portable repeater • Incident commanders • Mobile communications assets • Fixed repeater coverage • Digipeaters • State support All Hands Meeting April 2001

12. Fixed Mission Base Considerations • Locations Aurora, Baker, Eugene, McMinnville, Medford, Troutdale – others? • Telephone (network) • VHF FM • Base and Handhelds • VHF AM • Base • HF • Base • Packet Radio • Computer network and Internet access All Hands Meeting April 2001

13. Corporate ES Aircraft • VHF FM upgrades • Specialized systems • Slow scan video • Packet Radio • GPS (APRS) • Additional VHF antennas • Handheld • Chest Harness All Hands Meeting April 2001

14. Mission Base Flyaway Kit • VHF FM mobile w/base power supply • VHF AM mobile w/base power supply • HF w/base power supply • Antennas • Slow Scan Video reception • Portable Computer Network (Lap Tops) • Telephone network • Cases All Hands Meeting April 2001

15. Airborne/Portable Repeaters • Support HighBird operations without the need for a radio operator (Safety) • Radio, antenna and duplexor • Based on proven designs in use by other wings • Can also be used on the ground for fixed operation from a vehicle • Use for SAR, CD and DR operations All Hands Meeting April 2001

16. Specialized systems • Specialized systems include • Slow scan video • Packet Radio • GPS (APRS) • New NAT aircraft VHF radios can not support these systems • Need to develop fully self-contained packages All Hands Meeting April 2001

17. Incident Commander at Home • VHF FM • MMU • Internet • Packet radio All Hands Meeting April 2001

18. Communications Vans • Repair existing vans • Antennas • Radios • Mechanical • Establish on-going maintenance program • Upgrade design and equipment All Hands Meeting April 2001

19. Fixed Repeater Coverage for North Coast and the Gorge • Current system unable to support CAP VHF coverage from Portland without launching HighBird (safety) • Suitable site identified for coast (Mt. Hebo) • Floating a plan to coordinate with WAWG for Gorge coverage All Hands Meeting April 2001

20. Training • Increase training opportuntities • Nets • SAREX • Training classes • Encourage active participation by Cadets All Hands Meeting April 2001

21. IT Enhancements • Expand Intranet to be highly functional and useful to all members • Facilitate WMU usage throughout wing • Interconnect packet and CAPTALK and both with Intranet • Exploit web technology and Internet to the maximum extent possible All Hands Meeting April 2001

22. Expand Intranet • Put everything we need to know on our Intranet • Archive formal memoranda and message traffic • Training • Reference data • Complement NHQ and WMU • Replace paper and the mail • Replace countless questions and inquiries All Hands Meeting April 2001

23. Facilitate Wing-wide WMU usage • Get every unit commander, unit admin officer on line • Provide assistance to all members • Actively participate in WMU enhancements All Hands Meeting April 2001

24. Interconnect packet and CAPTALK and both with Intranet • Create a web based interface to compose and send CAPTALK and formal radio traffic • Archive all formal traffic on the Intranet All Hands Meeting April 2001

25. Split CAPTALK Formal/Informal • Create a formal channel separate from the informal CAPTALK • New service would be for formal traffic and correspondence • Members can subscribe to either or both • Create web-based interface for submission All Hands Meeting April 2001

26. Exploit web technology • Limit should be only our imagination • “No” is not a highly used word in my vocabulary • Encourage innovation • Get the Cadets involved All Hands Meeting April 2001

27. Staff Presentations All Hands Meeting April 2001

28. Ltc. Doersch - Operations • Net operations • Repeater system • Packet System • Maintenance • Licensing All Hands Meeting April 2001

29. 1Lt. Gauthier – Plans & Training • Agency liaison • Planning • Training All Hands Meeting April 2001

30. 1Lt. Gauthier – Plans & Training • Agency liaison • Currently working with: • Marion County Emergency Management • EOC Drill on 7 May 01 @ 1330 • Emergency Manager’s meeting (Marion, Polk, Yamhill) on 16 May 01. Time/Location TBA • Really big on SSTV! • Want to be able to fly their officials around • Linn County Emergency Management • Jim Howell, Linn Co Emergency Manager All Hands Meeting April 2001

31. 1Lt. Gauthier – Plans & Training • Agency liaison (cont) • Currently working with: (cont) • Yamhill Co SAR • Jim Stowell, YC-SAR Logistics & Communications Officer • CAP/YC-SAR Cooperation and communications support • Station Licenses for YC-SAR &/OR equipment placement All Hands Meeting April 2001

32. 1Lt. Gauthier – Plans & Training • Planning • Events: • Field Day 2001 • 821 set to be deployed to the 4-H Center in Salem area • Provide training to CAP members on use of 821 • Public visibility for CAP • Using 821 for training will ensure that any problems can be identified and corrected before being needed on a mission • Some Local / State Officials are expected to attend • SSTV would also be a plus! All Hands Meeting April 2001

33. 1Lt. Gauthier – Plans & Training • Planning (cont) • More accurate Repeater Map for ORWG • Identify what repeaters are working/not working • Work w/Capt. Gutzka to upgrade repeaters for NTIA compliance • Work w/ ES, Logistics, & Transportation to create 2-3 Mission ready vehicles • Radios, DF Equipment, Warning Lights, Other Equip. • Position vehicles strategically across state • Wing Blazer is my first choice! (4x4) All Hands Meeting April 2001

34. 1Lt. Gauthier – Plans & Training • Training • ROA • Establish a list of qualified ROA instructors • Post list on Web • ROA classes now taught at Squadron level • Should this be? Why/Why not? • If not, when should classes be held? • Training classes for CAP resources • 821 (currently, only 2 qualified people in ORWG) • SSTV • New NAT radios as well as current radios All Hands Meeting April 2001

35. 1Lt. Gauthier – Plans & Training • Anything else? • I want your comments and suggestions • My goals in CAP: • To make a positive difference • To improve relations between CAP and Oregon’s many agencies • County Sheriffs, SAR Teams, & Emergency Managers • Local agencies • State of Oregon (OSP, OEM, Legislature, & more) All Hands Meeting April 2001

36. Cpt. Gutzka – Special Projects • Equipment audit • North area net revitalization • Usage metrics All Hands Meeting April 2001

37. Some priorities from the ES side • Tech specs to have the GPS's installed with an output plug to feed the data for APRS. • At least 2 aircraft equipped with external antenna for APRS or SlowScan • At least 2 aircraft equipped with APRS by the July Eval. • A revamped SlowScan box for the Aircraft & Ground unit that is portable and Bullet proof to broken wires etc. • Airborne repeater (1 each) All Hands Meeting April 2001

38. SAREX/EVAL Support • Support for exercises and evaluation • SAREXs in The Dalles and Grants Pass • Eval in Medford All Hands Meeting April 2001

39. Open Forum All Hands Meeting April 2001