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Transit Asset Management (TAM) In California

Learn about TAM and SGR, the applicability of TAM in transit properties, establishing SGR performance measures and targets, determining useful life benchmarks, and developing TAM plans.

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Transit Asset Management (TAM) In California

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  1. Transit Asset Management (TAM)In California Caltrans Division of Rail and Mass Transportation Mark Codey Brian Travis 11/18/16

  2. National TAM System

  3. Definitions • TAM: Is a business model that uses the condition of assets to guide the optimal prioritization of funding at transit properties in order to keep our transit networks in a State of Good Repair • SGR: The condition in which a capital asset is able to operate at a full level of performance. This means the asset: • Is able to perform its designed function • Does not pose a known unacceptable safety risk, and • Its lifecycle investment has been met or recovered

  4. TAM Applicability (Final Rule) • All recipients/subrecipients of Federal financial assistance under 49 U.S.C. Chapter 53 that own, operate, or manage capital assets used in the provision of public transportation, which is defined as: “Regular, continuing shared-ride surface transportation services that are open to a segment of the general public or defined by age, disability, or low income”

  5. Step 1 • Identify Accountable Executive • Tier 1 or Tier II Agency?

  6. Identify Accountable Executive The person responsible for carrying out asset management practices – has control/direction over the human and capital resources needed to develop and maintain the Agency’s TAM Plan

  7. Tier I and Tier II Agencies • Tier I ~ operates rail OR ≥101 vehicles across all fixed route modes, OR ≥ 101 vehicles in one non-fixed route mode, OR in California a 5307, 5307/5311 recipient • Tier II ~ is a subrecipient of 5311 funds, OR operates ≤ 100 vehicles across all fixed route modes, OR operates ≤ 100 vehicles in one non-fixed route mode

  8. Step 2 Establish SGR Performance Measures, Set Targets

  9. Setting Targets for Performance Required for Tier I and Tier II Providers • Initial Targets should be set for each provider or group TAM plan for each asset category by January 1, 2017 (See next slide) and then every fiscal year thereafter • Targets should be supported by condition data and reasonable financial projections • FTA recognizes providers may not have complete data while establishing initial targets • Targets will be refined as TAM plans are established and evolve

  10. Target Deadline • 1/1/17 is a soft deadline • All transit providers are strongly encouraged to set targets ASAP so a baseline is developed • FTA will not require reporting of Targets until 1/1/2018 • Targets will be reported in the National Transit Database • Its time to do your homework, but that homework won’t start to be collected for about one year

  11. Determining Useful Life Benchmarks (ULB’s) is First!

  12. ULB’sRequired for Tier I and Tier II Providers • ULB is not the useful life as defined for FTA grant programs • ULB is defined as the expected life cycle of a capital asset for a particular transit provider’s operating environment, or the acceptable period of use in service for a particular transit providers operating environment • ULB considers providers’ unique operating environment (physical geography) • There are default FTA ULBs, but each provider/region should establish their own so that replacement planning for acquired assets is fostered accurately for local conditions

  13. ULB’sRequired for Tier I and Tier II Providers as applicable

  14. Performance MeasuresRequired for Tier I and Tier II Providers as applicable

  15. Performance MeasuresRequired for Tier I and Tier II Providers as applicable

  16. Setting TargetsRequired for Tier I and Tier II Providers as applicable

  17. Step 3 Develop TAM Plans

  18. TAM Plans (Tier 1 Provider) • Develops Own TAM Plan • Typically a 5307 Recipient or a 5307/5311Recipient/Subrecipient • Tier I agencies must coordinate TAM Plan development with their MPO

  19. TAM Plans (Tier II Provider) • Typically a 5311 Subrecipient • FTA Template Available • RTPA/MPO coordination must occur • Options • Develop Own TAM Plan (preferred) • Group Plan • Transit Agency Sponsors Multiple Agencies – A Local/Regional Approach (also preferred) • State (Caltrans) Sponsors Multiple Agencies

  20. Group TAM Plans • Compiled by a Sponsor – State DOT, Designated/Direct Recipient or Subrecipient of FTA funds • A Group Plan Participant must collaborate with the Sponsor in the development of the TAM Plan • Each transit provider must still designate an Accountable Executive

  21. Plan Elements Tier I & II Tier I Only • Inventory of Capital Assets • Condition Assessment • Decision Support Tool • Investment Prioritization ________________ • TAM and SGR Policy • Implementation Strategy • List of Key Annual Activities • Identification of Resources • Evaluation Plan

  22. Inventory of Capital AssetsRequired for Tier I and Tier II Providers • Listing of all Capital Assets • Owned by the transit provider > $50,000 • Includes all non-revenue service vehicles and equipment • Includes third-party vehicles – those operated exclusively by contractors for the transit agency • Includes assets acquired without FTA funds • Level of detail is the same as for Capital Program of Projects (POP)

  23. Inventory of Capital Assets (continued)Asset Categories and Classes Category • Equipment----------- • Rolling Stock-------- • Infrastructure------- • Facilities------------- Class Construction, Service & Maintenance vehicles Railcars, Buses, Ferries, Other Passenger Vehicles Fixed Guideway, Power, Signal Systems, Structures Support/Admin, Parking, Passenger

  24. Condition AssessmentRequired for Tier I and Tier II Providers • A Condition Assessment is: A rating of the inventoried assets - age, condition, percentage of useful life • Ratings should be detailed enough to monitor performance and plan capital investment • Assessments may: • be collected at the individual or asset class level • include vulnerabilities to natural climate hazards • Assessments are only required for assets who’s owner has direct capital responsibility

  25. Assessing Condition by Asset ClassRequired for Tier I and Tier II Providers

  26. Condition Assessment Guidance • FTA Guidance for Condition Assessment: https://www.transit.dot.gov/TAM/resources/conditionassessment • Tool “TERM Lite” (Transit Economic Requirements Model) for facilities condition assessments https://www.transit.dot.gov/TAM/TERMLite

  27. Decision Support Tools (sample)Required for Tier I and Tier II Providers Key For Investment Prioritization: Score ≥ 50………Replace this year 30≤Score<50….Replace year 3 Score < 30 …….No Immediate action • Tool Identifies analytical process used to make investment decisions

  28. Investment PrioritizationRequired for Tier I and Tier II Providers • A ranked listing of proposed projects and programs ordered by year and planned implementation • Prioritization locally determined based on policy and need • Must adequately consider • Identified unacceptable safety risks • Accessibility requirements • Fiscally constrained based on estimated funding levels

  29. TAM and SGR PolicyRequired for Tier I Providers Only • Must Include: • Transit provider vision • Executive level direction to support the goals of the TAM program • Documented commitment to achieve SGR • Defined TAM objectives • Defined and assigned roles and responsibilities

  30. Implementation StrategyRequired for Tier I Providers Only • Must Include: • Operational level process for implementing TAM plans • Who and how

  31. List of Key Annual ActivitiesRequired for Tier I Providers Only • Must Include: • A description of actions needed to implement TAM plan for each year of plan’s horizon (minimum 4 years) • Software development • Coordination between maintenance and finance departments, etc.

  32. Identification of ResourcesRequired for Tier I Providers Only • Must Include: • Staff time, technology requirements, funding, etc.

  33. Evaluation PlanRequired for Tier I Providers Only • Must Include: • How TAM activities will be monitored, evaluated and updated to ensure continuous improvement of TAM practice.

  34. TAM Plan AdoptionRequired for Tier I Providers Only • TAM Plans are self-certified by each Accountable Executive, and TAM plan requirements will be added to FTA’s annual Certifications and Assurances.

  35. TAM Plan TimelinesRequired for Tier I and Tier II Providers

  36. Reporting • Tier I & Tier II • Caltrans Electronic Grants Management (Tier II only)

  37. Annual Reporting RequirementsRequired for Tier I and Tier II Providers • Submit to NTD • Data Reports: Projected performance targets for next fiscal year, system condition and performance reports. • Narrative Report: Change in condition, progress toward targets. • Group Plan Sponsors ~ submit consolidated reports on behalf of their participants

  38. Electronic Grants Management (EGM) It is foreseen that: • 5311 Subreipients Will Upload TAM Plan and Reporting Data Into EGM • Caltrans Reports TAM Data to NTD for 5311 Program subrecipients

  39. TAM Plan Review FTA will ~ Review TAM plans and progress during Triennial and State Management Reviews, as well as during MPO Certification Reviews Caltrans will ~ Check to ensure TAM Plans and TAM reportable data are current and posted in the EGM compliance section for each 5311 Agency as part of their grant application submittal

  40. Planning LinkRequired for Tier I and Tier II Providers • Transit Providers RTPA’s and MPO’s must coordinate to: • Share TAM Plans and report targets in Long Range Transportation Plan (RTP) updates • Report Targets and provide narrative for TIP • Maintain records to support TAM Plan • Group Plan Sponsors must: • Report targets and provide narrative in STIP

  41. Takeaways~ Transit Agencies receiving FTA funds must engage and champion TAM – NEW FTA RULE.~ Each transit agencies identify Accountable Executive & determine Tier. ~ Transit Agencies Establish ULB’s, Determine Targets/Performance Measures this year – to be reported 1/1/18.~ Develop TAM Plan by 10/1/18. (Consider OWP Work Element for Regional TAM Coordination). ~ TAM Plans must be Updated Every 4 Years – coincides with Statewide, Metro and Non-Metro TP Planning and programming process, so RTPA/MPO Coordination is essential – see previous “Planning Link” slide.

  42. Technical Assistance FTA Websites • https://www.transit.dot.gov/TAM/rulemaking/finalrulefactsheet • https://www.transit.dot.gov/TAM

  43. Technical Assistance CalACT Conferences • Spring of 2017 – Lake Tahoe • Fall of 2017 – Monterey • Spring of 2018 – TBD • Fall of 2018 - TDB

  44. Technical Assistance (CalACT) Tenley Borchman California Association for Coordinated Transportation (916) 920-8018 tenley@calact.org

  45. Technical Assistance (Caltrans) Brian Travis Division of Rail and Mass Transportation (916) 654-9842 Brian.travis@dot.ca.gov

  46. Technical Assistance (FTA) Mshadoni Smith Transit Asset Management 1200 New Jersey Ave., SE Washington, DC 20590 United States mshadoni.smith@dot.gov

  47. Questions/Comments?Thank you!

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