WEB TIME ENTRY

1. WEB TIME ENTRY SUPERVISORS & TIMEKEEPERS

2. ACCESSING TIME SHEETS • LOG ONTO UCONNECT • SCHOOL SERVICES • BRONCHO CENTRAL SERVICES • EMPLOYEE • TIME SHEET

3. YOU ARE HERE

4. SET UP A PROXY 1ST • CLICK ON PROXY SET UP • FROM THE DROP BOX FIND THE PERSON TO BE YOUR PROXY AND CLICK ON THEIR NAME • Notify payroll of your Proxy selection so we can make sure they have the access they will need • CLICK ON THE “ADD” BOX • SAVE • CLICK RETURN TO TIME REPORTING SELECTION

6. ACCESSING TIME SHEETS • UNDER “SELECTION CRITERIA” –(MY CHOICE)- “APPROVE OR ACKNOWLEGE TIME” IS ALREADY SELECTED • THIS IS CORRECT • (UNLESS YOU ARE ACTING AS A PROXY FOR SOMEONE ELSE) • CLICK ON THE “SELECT” BUTTON

8. ACTING AS PROXY • IF YOU ARE ACTING AS A PROXY FOR SOMEONE ELSE CLICK THE DROP DOWN BOX BESIDE “ACT AS PROXY” • CLICK THE NAME OF THE PERSON YOU ARE THE PROXY FOR • CLICK THE “SELECT” BUTTON

10. TIME SHEET SELECTION • ALL DEPARTMENTS THAT YOU HAVE ACCESS TO WILL BE SHOWING • SELECT THE DEPT YOU WISH TO SEE THE TIME SHEETS FOR • CLICK THE SELECTION DOT UNDER MY CHOICE AND SELECT THE APPROPRIATE PAY PERIOD • CLICK THE “SELECT” BUTTON

12. TRACKING AND APPROVAL • PENDING: IS READY FOR APPROVAL • IN PROGRESS: TIME SHEET IS STARTED BUT NOT SUBMITTED • ERROR: SOMETHING IS WRONG, CALL SHERRI IN PAYROLL EXT 2565 • NOT STARTED: THE TIME SHEET HAS NOT BEEN OPENED BY THE EMPLOYEE • RETURNED FOR CORRECTION: IF PAYROLL HAD TO MAKE CHANGES IT IS POSSIBLE THAT WE MAY HAVE RETURNED THE TIME SHEET TO BE “RESTARTED”, OR THE SUPERVISOR HAS RETURNED IT DUE TO AN ENTRY ERROR

14. CHECKING THE TIMESHEET • CLICK ON THE EMPLOYEE’S NAME TO OPEN THE TIME SHEET • VERIFY THE EARN CODE USED • VERIFY THE SHIFT ENTERED (ALWAYS SHIFT 1) • VERIFY THE DAYS AND HOURS WORKED • IF ALL IS CORRECT CLICK ON THE “APPROVE” BUTTON

16. INCORRECT TIME SHEETS • CLICK ON “ADD COMMENT” TYPE IN COMMENT CLICK ON “SAVE”, THEN CLICK ON “PREVIOUS MENU” • CLICK ON “RETURN FOR CORRECTION” • EMPLOYEE MUST MAKE THE CHANGES AND RESUBMIT, SUPERVISOR MUST CHECK THE TIME SHEET AGAIN AND APPROVE IF EVERYTHING IS CORRECT

19. PAYROLL COMPLETE • ONCE ALL TIME SHEETS YOU ARE RESPONSIBLE FOR HAVE BEEN APPROVED YOU ARE DONE. • PAYROLL WILL RUN A PROCESS: ALL THE WEB TIME SHEETS WILL PULL INTO (PHAHOUR) • IF AN ERROR IS BROUGHT TO YOUR ATTENTION AFTER THE TIME SHEETS HAVE BEEN APPROVED SEND AN EMAIL TO YVETTE POLITE WITH THE CHANGE YOU NEED MADE SHE WILL HAVE TO MAKE THE CHANGE ONCE THE TIME SHEETS ARE IN (PHAHOUR)

20. MISSED PAYROLL • TIME SHEET NOT SUBMITTED • TIME SHEET RETURNED AND CORRECTIONS NOT MADE AND/OR TIME SHEET NOT RE-SUBMITTED • AN EXCEL TIME SHEET MUST BE SUBMITTED TO THE SUPERVISOR FOR RETRO PAY WITH THE NEXT PAYROLL • RETRO TIME SHEETS MUST BE ENTERED ON (PHAHOUR) BY THE TIMEKEEPER AND TURNED INTO PAYROLL

21. Timesheets available @ http://www.uco.edu/administration/human-resources/payroll/payroll-forms.asp

22. Accessing Web in Banner • PHADSUM • COA = 1 • ORGANIZATION NUMBER • TRANSACTION STATUS • NOT STARTED • ALL BUT NOT STARTED • PENDING (WAITING FOR APPROVAL) • YEAR (SHOULD DEFAULT) • PAYROLL ID • ST OR BW • PAYROLL NO: • CONTROL PAGE DOWN

24. NAVIGATION OF PHADSUM • USING THE OPTIONS TAB • VIEW TIME DETAIL (PHAHOUR) • APPROVE OR ACKNOWLEDGE ALL • APPLY ALL ACTIONS • VIEW OR ENTER COMMENTS • VIEW ROUTING QUEUE • VIEW ERRORS OR WARNINGS

26. VIEWING HOURS ENTERED • PHATIME • ALSO ACCESSIBLE THROUGH OPTIONS “VIEW OR CHANGE TIME DETAIL” • SLIDE SCROLL BAR AT BOTTOM TO VIEW REMAINDER OF HOURS ENTERED

28. NAVIGATION OF PHATIME • USING THE OPTIONS TAB • TIME CARDS CAN BE APPROVED OR RETURNED • ROUTING CAN BE VIEWED • ERRORS CAN BE VIEWED • VIEW LEAVE TIME AVAILABLE (BW) • IN THE ID FIELD ARROW DOWN TO THE NEXT AVAILABLE TIME SHEET • DBL CLICK ON THE HOURS TO SEE THE TIME CLOCKED IN AND OUT

31. INS AND OUTS ON PHATIME • USING THE OPTIONS TAB • VIEW ERRORS • GO TO NEXT DAY