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Microsoft Enrollment for Educations services (EES) formerly MS “Campus agreement”

Microsoft Enrollment for Educations services (EES) formerly MS “Campus agreement”. Instructor Course. How we purchased MS in the past. Per device (computer) MS Office, attempted to count: # of staff # of teachers # of lab computers (30 at EM, 60 at MS, 90 at HS)

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Microsoft Enrollment for Educations services (EES) formerly MS “Campus agreement”

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  1. Microsoft Enrollment for Educations services (EES)formerly MS “Campus agreement” InstructorCourse

  2. How we purchased MS in the past • Per device (computer) • MS Office, attempted to count: • # of staff • # of teachers • # of lab computers (30 at EM, 60 at MS, 90 at HS) • Office purchased when we were able to save enough money to upgrade to the latest version • We typically upgraded MS Office every 5-6 years • Computer Operating systems never upgraded • Whatever operating system that was purchased with the computer stayed on that computer for life

  3. Problems with our approach • Legal compliance • Correct number purchased for what we are using • Keeping up with CALS becoming a nightmare • Updates to software came out more frequently than we could afford to purchase (Office 2000, 2003, 2007, 2010) • Caused us to fall behind from a technology perspective • Could never afford to upgrade operating systems on our computer systems

  4. What changed? • In the past, we could not afford Microsoft’s “Campus Agreement” (basically a site license). • MS came out with the EES that is much more cost-effective. • 3 year contract; annual payment; essentially a site license that allows us to load the latest MS software on any system in Leon County Schools • Cost less than how we previously purchased using individual licenses

  5. Advantages of the EES • Simplifies purchasing, tracking, and compliance (legal) of MS software • Allows us to take immediate advantage of latest versions of the software (MS Office, Windows operating systems--exp: Windows 7) • Allows us to take advantage of software/capabilities we previously unable to afford: • Lync (video/audio conferencing, Business Class Instant Messaging, Webex type capability, VoIP etc) • Windows Rights Management • Allows us to replace other applications (Altiris, Symantec) with integrated applications • The upgrade of teachers/staff/students allows us to fully implement Office 365 (web-based Office capability) • Faculty/Staff can purchase MS Office for home for less that $20

  6. Desktop Bundle with Enterprise Client Access License

  7. Costs • ~220K per year versus ~$250K per year buying individual licenses of software • Funded via Capital Outlay

  8. Conclusion • Recommend entering into a 3 year agreement with Microsoft • Purchase will spin off a number of different projects for the district over time: • Upgrade to MS Office 2010 • Implementation of MS Office 365 (web-based) for teachers/staff/students • Lync for video/audio conferences, IM, and eventually VoIP capability • Replace Altiris with SCCM and Symantec with Forefront Endpoint protection • Windows rights management; data governance

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